Meeting Space (Conference Room), Lodging, and A/V Support Services
Agency: |
HEALTH AND HUMAN SERVICES, DEPARTMENT OF |
State: |
Tennessee |
Type of Government: |
Federal |
Category: |
- M - Operation of Government Owned Facilities
|
Posted: |
May 28, 2023 |
Due: |
Jun 11, 2023 |
Solicitation No: |
IHS-HQE-DAP-BM-SSN01 |
Publication URL: |
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Meeting Space (Conference Room), Lodging, and A/V Support Services
Active
Contract Opportunity
Notice ID
IHS-HQE-DAP-BM-SSN01
Department/Ind. Agency
HEALTH AND HUMAN SERVICES, DEPARTMENT OF
Sub-tier
INDIAN HEALTH SERVICE
Office
DIVISION OF ACQUISITIONS POLICY HQ
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General Information
-
Contract Opportunity Type: Sources Sought (Original)
-
All Dates/Times are: (UTC-04:00) EASTERN STANDARD TIME, NEW YORK, USA
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Original Published Date: May 27, 2023 07:04 pm EDT
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Original Response Date: Jun 11, 2023 11:59 pm EDT
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Inactive Policy: 15 days after response date
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Original Inactive Date:
Jun 26, 2023
-
Initiative:
Classification
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Original Set Aside:
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Product Service Code: M1AB - OPERATION OF CONFERENCE SPACE AND FACILITIES
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NAICS Code:
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721110 - Hotels (except Casino Hotels) and Motels
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Place of Performance:
Nashville
,
TN
USA
Description
The Indian Health Service has a requirement that includes the following in Nashville, TN: Meeting Space (Conference Rooms), Loding (Block), and A/V Support Services from 08/21/2023 through 08/24/2023. Details below:
Geographical Requirements:
The meeting hotel would need to meet the following geographic requirements:
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Be located in Nashville, Tennessee
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Be located within a 3-block radius of Broadway Street in downtown Nashville
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Be located near at least one restaurant (within walking distance)
Event Meeting Space Requirements:
Given the expected attendance, the following space requirements need to be met by the hotel:
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Plenary Session: Classroom style to accommodate up to 200 people = 10,809 sf
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Breakout Sessions x 5 to accommodate 25-30 people each = 3,603 sf
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Registration area available
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Ability to place posters throughout meeting areas
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Provide podium and microphone for each of the rooms
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Total meeting space cost $11,905
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Audio/Visual – prefer on-site for technical assistance cost is estimated at $13,094. 1 large screen in plenary room, 1 screen in each of the 5 breakout rooms.
Lodging Requirements:
The hotel would need to offer the following to meet lodging requirements:
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Offer the government lodging rate of $207 (or less) for the length of the conference
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Provide no attrition clause in the meeting contract
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Offer to hold a room block for at least 160 of the expected attendees for at least up to 30 days prior to the conference
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Monday night before meeting: 160 rooms
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Tuesday night, 1st day of meeting: 160 rooms
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Wednesday night, 2nd day of meeting: 160 rooms
Other Requirements:
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Provide complimentary, secure internet either in the conference area or in individual rooms
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Have no limitations for the IHS to bring laptops, projects, and other IT equipment to use for the meeting
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Provide audio-visual support, including screens, even if outsourced to a third party
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Offer on-site restaurant
Qualified parties may submit responses to brendon.moran@ihs.gov by 06/11/2023 at 11:59 PM (EST). Please be advised that this posting is not for the purposes or soliciting a quote or proposal. Any quotes or proposals submitted will not be compensated.
Attachments/Links
No attachments or links have been added to this opportunity.
Contact Information
Contracting Office Address
-
5600 FISHERS LANE MAIL STOP 09E70
-
ROCKVILLE , MD 20857
-
USA
Secondary Point of Contact
History
-
May 27, 2023 07:04 pm EDTSources Sought (Original)
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