Agency: Department of Veterans Affairs
State: Kansas
Type of Government: Federal
  • D - Automatic Data Processing and Telecommunication Services
Posted: Jan 9, 2019
Due: Jan 24, 2019
Solicitation No: 36C25519Q0066
Publication URL: To access bid details, please log in.
Opportunity History
Solicitation Number :
Notice Type :
Synopsis :
Added: Nov 06, 2018 8:09 pm
Page 2 of 3

This Sources Sought Notice is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products or services. Your response to this Sources Sought Notice will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise because of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort.

The information provided may be used by the Department of Veterans Affairs in developing its acquisition approach, statement of work/statement of objectives and performance specifications. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to award a contract based on this Sources Sought Notice or to otherwise pay for the information submitted in response to this Sources Sought Notice.

The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below.

Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The VA Heartland Network 15, Contracting Office located at 3450 S. 4th Street, Leavenworth KS 66048 is seeking a vendor to continue and maintain our existing Veterans Guest Internet Access (VGIA)/wireless internet access service at the Kansas City VAMC. Furthermore, we want to augment our service with new installation areas, see descriptions below for further information.

The vendor shall provide at a minimum 2.4GHz 802.11 b/g/n bandwidth for users of the public wireless internet via Wireless Access Points (WAPS) in specific areas identified on facility drawings provided by the KCVAMC.

If wireless access cannot be established in an identified location, the vendor shall provide a cable alternative.

The vendor shall provide public wireless security.

The vendor shall provide wireless isolation via Layer 1 air gap.

The vendor shall provide for the physical security of vendor installed equipment, as needed. Due to limitations of IT closet access and space, switches, WAPS, and POE extenders, installation might require an IT closet on the floor above or below. Electrical power for switches will be the responsibility of KCVAMC and all respective outlying campuses.

For all installation activity, the vendor shall adhere to all standards governed by the most recent editions of the National Fire Protection Association (NFPA-101 Life Safety Code), NEC, and VA specifications.

The vendor shall be responsible for the design, configuration and installation of all cabling, access points, switches, and routers needed for the VGIA.

The vendor shall supply the KCVAMC with a final wiring and equipment location map for each location upon completion of the project. See block diagram example provided.

The vendor shall provide an introduction page with usage agreements for acknowledgement at the time of login with information on the program, rules, restrictions, and usage agreements. If user does not agree and acknowledgement, user access is denied. Furthermore, users must acknowledge awareness of the risk of using a public WI-FI. See existing WIFI Policy.

The vendor shall provide 24/7/365 VGIA technical support via a call center for all users of the public WIFI.

The vendor shall provide 24/7/365 VGIA technical support via a call center for all users of the public WIFI.

The vendor shall provide, at the KCVAMC request, telephone support within two hours and onsite support within 24 hours (if required).

The vendor shall provide service availability with an expected uptime of 99%.

The minimum acceptable service speed shall be a high-speed circuit with an average 1Mbps upload and an average 10Mbps download delivered over an appropriately sized WAN.

The vendor shall monitor the typical usage of access points and Internet gateway(s) to define high usage areas; the vendor shall notify the KCVAMC of these locations. The vendor will help the KCVAMC re-evaluate and upgrade the bandwidth should the KCVAMC determine there is need. The number of projected users is 2000 patient visits per day on a 250-day annual basis.

Vendor shall schedule initial equipment installation and maintenance during off peak hours, 1530 to midnight local time for the KCVAMC and 0800 to 1530 hours for outlying facilities Monday through Friday. Holiday and weekend work must be scheduled with COR if needed. Notification of an event extending a preventive maintenance period or which may degrade system performance shall be disseminated to the user community immediately. If the event is foreseen, no less than 7 days prior to the event.

The vendor shall provide content filtering for inclusion to the VGIA. The KCVAMC will be responsible for the suitability, conformity, and payment of any such web filtering product.

The vendor shall be responsible for the purchase of all cabling, access points, switches, and routers needed for the VGIA infrastructure. All installation shall comply with all NFPA, NEC, and VA guidelines.

All cabling shall be at a minimum CAT5e UTP Stranded PVC Cable Pink in color

The vendor shall relinquish ownership of all installed equipment to the KCVAMC.

The vendor shall test, validate, repair, replace as needed, and maintain installed VGIA equipment in accordance with the KCVAMC service agreement.

The vendor shall relinquish ownership of all installed cabling and related non-electrical equipment to the KCVAMC upon completion of the service term.

Any deviations shall be justified to and approved by the COR. No deviations to the performance measures can be made until the contract is modified by the Contracting Officer.

The North American Industry Classification System Code (NAICS Code) is 517312 (Wireless Telecommunications Carrier) size standard 1500 Employees. Based on this information, please indicate whether your company would be a Large or Small Business and have a socio-economic designation as a small business, VOSB or SDVOSB.

Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this source sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to an acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Currently a total set-aside for Service Disabled Veteran Owned Small Business firms is anticipated based on the Veterans Administration requirement with Public Law 109-461, Section 8127 Veterans Benefit Act.

However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open. Any response to this source selection from Interested parties must be received NLT November 14, 2018.

Attention: Jeanine Wallace Email:

Phone: 913-946-1990 Fax: 913-946-1996
Please consult the list of document viewers if you cannot open a file.
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Posted Date:
November 6, 2018
Description: 36C25519Q0066 36C25519Q0066.docx
Solicitation 1
Posted Date:
December 18, 2018
Description: 36C25519Q0066 36C25519Q0066_1.docx
P09_Quality_Assurance_Surveillance_Plan_(QASP)_Guest... (28.53 Kb)
Download/View P09_Quality_Assurance_Surveillance_Plan_(QASP)_Guest_WIFI_KCVA.docx
Description: 36C25519Q0066 P09 Quality Assurance Surveillance Plan (QASP) Guest WIFI KCVA.docx
Description: 36C25519Q0066 S02 VA Air Gapped MOU 2017.docx
S02_Additional_Security_Information_for_Air-Gapped_M... (39.19 Kb)
Download/View S02_Additional_Security_Information_for_Air-Gapped_MOU.docx
Description: 36C25519Q0066 S02 Additional Security Information for Air-Gapped MOU.docx
S02_VA_Air_Gapped_Public_Guest_Internet_Advisory_Ban... (24.53 Kb)
Download/View S02_VA_Air_Gapped_Public_Guest_Internet_Advisory_Banner_2017.docx
Description: 36C25519Q0066 S02 VA Air Gapped Public Guest Internet Advisory Banner 2017.docx
Description: 36C25519Q0066 RADIATION THERAPY BLDG OP KANSAS.pdf
Description: 36C25519Q0066 1ST FLOOR BLDGS 1 - 15- 26.pdf
Description: 36C25519Q0066 2ND FLOOR BLDGS 1-15-26.pdf
Description: 36C25519Q0066 3RD FLOOR BLDGS 1 - 15 - 26.pdf
Description: 36C25519Q0066 4TH FLOOR BLDGS 1-15-26.pdf
Description: 36C25519Q0066 5TH FLOOR BLDGS 1 - 15 - 26.pdf
Description: 36C25519Q0066 6TH FLOOR BLDG 1.pdf
Description: 36C25519Q0066 7TH FLOOR BLDG 1-15.pdf
Description: 36C25519Q0066 8th floor BLDGS 1 - 15.pdf
Description: 36C25519Q0066 9TH FLOOR BLDG 1.pdf
Description: 36C25519Q0066 11TH FLOOR BLDG 1.pdf
Description: 36C25519Q0066 BASEMENT BLDGS 1-15-26.pdf
BLDG_2.pdf (110.61 Kb)
Description: 36C25519Q0066 BLDG 2.pdf
BLDG_3.pdf (120.33 Kb)
Description: 36C25519Q0066 BLDG 3.pdf
BLDG_4.pdf (3,562.73 Kb)
Description: 36C25519Q0066 BLDG 4.pdf
BLDG_6.pdf (108.43 Kb)
Description: 36C25519Q0066 BLDG 6.pdf
Description: 36C25519Q0066 HONOR ANNEX BLDG 56 1ST FLOOR.pdf
Description: 36C25519Q0066 HONOR ANNEX BLDG 56 2ND FLOOR.pdf
Description: 36C25519Q0066 BELTON MO CBOC.pdf
Description: 36C25519Q0066 CAMERON MO CBOC.pdf
Description: 36C25519Q0066 Excelsior Springs MO CBOC.pdf
Description: 36C25519Q0066 LIBERTY BLDG 56.pdf
Description: 36C25519Q0066 NEVADA MO CBOC.pdf
Description: 36C25519Q0066 PAOLA KS CBOC.pdf
Description: 36C25519Q0066 SHAWNEE KS CBOC.pdf
Description: 36C25519Q0066 WARRENSBURG CBOC.pdf
Amendment 1
Posted Date:
December 20, 2018
Description: 36C25519Q0066 0001 36C25519Q0066 0001.docx
Amendment 2
Posted Date:
December 26, 2018
Description: 36C25519Q0066 0002 36C25519Q0066 0002.docx
Description: 36C25519Q0066 0002 FACILITY MAP Building 6.pdf
Amendment 3
Posted Date:
January 9, 2019
Description: 36C25519Q0066 0003 36C25519Q0066 0003.docx
Contracting Office Address :
Department of Veterans Affairs;Network Contracting Office (NCO) 15;3450 S 4th Street Trafficway;Leavenworth KS 66048
Point of Contact(s) :
Jeanine Wallace
3450 S. 4th Street
Leavenworth KS 66048
All Files
Nov 06, 2018
36C25519Q0066 36C255...
36C25519Q0066 36C25519Q0066.docx
Solicitation 1
Dec 18, 2018
Download/View 36C25519Q0066_1.docx
Download/View P09_Quality_Assurance_Surveillance_Plan_(QASP)_Guest_WIFI_KCVA.docx
Download/View S02_VA_Air_Gapped_MOU_2017.docx
Download/View S02_Additional_Security_Information_for_Air-Gapped_MOU.docx
Download/View S02_VA_Air_Gapped_Public_Guest_Internet_Advisory_Banner_2017.docx
Download/View 1ST_FLOOR_BLDGS_1_-_15-_26.pdf
Download/View 2ND_FLOOR_BLDGS__1-15-26.pdf
Download/View 3RD_FLOOR_BLDGS_1_-_15_-_26.pdf
Download/View 4TH_FLOOR_BLDGS__1-15-26.pdf
Download/View 5TH_FLOOR_BLDGS_1_-_15_-_26.pdf
Download/View 6TH_FLOOR_BLDG_1.pdf
Download/View 7TH_FLOOR_BLDG_1-15.pdf
Download/View 8th_floor_BLDGS_1_-_15.pdf
Download/View 9TH_FLOOR_BLDG_1.pdf
Download/View 11TH_FLOOR_BLDG_1.pdf
Download/View BASEMENT_BLDGS_1-15-26.pdf
BLDG_2.pdf BLDG_3.pdf BLDG_4.pdf BLDG_6.pdf HONOR_ANNEX_BLDG_56_...
Download/View HONOR_ANNEX_BLDG_56_1ST_FLOOR.pdf
Download/View HONOR_ANNEX_BLDG_56_2ND_FLOOR.pdf
BELTON_MO_CBOC.pdf CAMERON_MO_CBOC.pdf Excelsior_Springs_MO...
Download/View Excelsior_Springs_MO_CBOC.pdf
Download/View WARRENSBURG_CBOC.pdf
Amendment 1
Dec 20, 2018
Download/View 36C25519Q0066_0001.docx
Amendment 2
Dec 26, 2018
Download/View 36C25519Q0066_0002.docx
Download/View FACILITY_MAP_Building_6.pdf
Amendment 3
Jan 09, 2019
Download/View 36C25519Q0066_0003.docx
General Information
Notice Type:
Original Posted Date:
November 6, 2018
Posted Date:
January 9, 2019
Response Date:
January 24, 2019
Original Response Date:
January 5, 2018
Archiving Policy:
Automatic, on specified date
Original Archive Date:
February 20, 2019
Archive Date:
February 20, 2019
Original Set Aside:
Set Aside:
Classification Code:
D -- Information technology services, including telecommunications services
517 -- Telecommunications/517312 -- Wireless Telecommunications Carriers (except Satellite)

Related Document

Nov 7, 2018[Sources Sought] D--Guest WIFI at KCVAMC, CBOCs, Annex, TR BLDG. KC
Dec 19, 2018[Solicitation] D--Guest WIFI at KCVAMC, CBOCs, Annex, TR BLDG. KC
Dec 20, 2018[Solicitation] D--Guest WIFI at KCVAMC, CBOCs, Annex, TR BLDG. KC
Dec 26, 2018[Solicitation] D--Guest WIFI at KCVAMC, CBOCs, Annex, TR BLDG. KC
Jan 13, 2019[Solicitation] D--Guest WIFI at KCVAMC, CBOCs, Annex, TR BLDG. KC
Mar 8, 2019[Award Notice] D--Guest WIFI at KCVAMC, CBOCs, Annex, TR BLDG. KC
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See also

Opportunity History Complete View Original Synopsis Presolicitation Jun 07, 2019 5:21 pm Changed

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Bid Due: 6/21/2019

Opportunity History Complete View Original Synopsis Combined Synopsis/Solicitation Jun 07, 2019 11:00 am

Department of the Air Force

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Opportunity History Complete View Original Synopsis Combined Synopsis/Solicitation Jun 13, 2019 3:47 pm

Department of the Army

Bid Due: 6/18/2019

Opportunity History Complete View Original Synopsis Combined Synopsis/Solicitation Jun 07, 2019 11:00 am

Department of the Air Force

Bid Due: 6/28/2019

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