|Agency:||Department of the Air Force|
|Type of Contract:||Awards|
|Type of Government:||Federal|
|Posted:||Sep 26, 2019|
|Publication URL:||To access bid details, please log in.|
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
The Request for Quotation (RFQ) number FA489719QA246 shall be used to reference any written quote provided under this RFQ.
The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2019-05; Effective 13 Aug 2019.
This is a set-aside for 100% Small Business.
The North American Industry Classification System (NAICS) code for this project is 335999 with a size standard of 500 employees.
The purpose of this combined synopsis and solicitation is for an UPS System Replacement IAW the attached Specification Sheet. The RFQ schedule and contract CLIN structure are below:
CLIN Description Quantity Unit Cost per Unit Total
(USD $) (USD $)
0001 UPS system IAW the specifications attached. 1 EA
0002 Battery Pack IAW the specifications attached. 1 EA
0003 Manual Bypass Panel IAW the specifications attached. 1 EA
0004 Commissioning Service IAW with the specifications attached 1 JOB
(US Dollars $) TOTAL $
**Specification Sheet-dated 6 September 2019; (See attached document)
Ship to address: 366 Communications Squadron
259 Gunfighter Ave Bldg 608
Mountain Home AFB, ID 83648
*FAR Provision 52.212-1, Instructions to Offerors - Commercial Items (DEVIATION 2018-O0018) (Oct 2018) applies to this acquisition and the following addendum applies:
Offerors' quotation shall conform to the required CLIN structure as referenced above. Any offeror not conforming to the attached Salient Characteristics and to this solicitation shall be deemed non-responsive and therefore ineligible for award. A firm fixed price contract is anticipated.
Paragraph (a) The NAICS code and small business size standard for this acquisition appear above.
Paragraph (b) Submit signed and dated offers to the point of contact listed below at or before the exact time specified in this solicitation.
Paragraph (c) The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes.
RFQ due date: 13 September 2019
RFQ due time: 9:00 A.M. MST
VENDOR MUST INCLUDE DESCRIPTIVE LITERATURE WITH DETAILED QUOTE SUCH AS ILLUSTRATIONS AND DRAWINGS.
IMPORTANT NOTE: Contractors responding to this request for quotes must provide additional information regarding any optionally available warranties, a brief description of what the warranty covers, the respective costs and the warranty provider. Please clearly state if there are no additional warranties available.
THIS MUST BE SENT TO email@example.com AND firstname.lastname@example.org AS STATED BELOW. ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE. YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT.
Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.
All questions regarding this RFQ must be emailed to email@example.com and firstname.lastname@example.org by 10:00 A.M. MST on 11 Sept 2019.
Please provide the following information with your quote:
Company Name: ____________
DUNS Number: ____________
Cage Code: _______________
Estimated Delivery Time: ____________
Payment Terms: _________________________
FOB (Select): __X__ Destination _____ Origin
Shipping Cost included?
All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.
*FAR Provision 52.212-2, Evaluation - Commercial Items (Oct 2014) applies to this acquisition and the following addendum applies:
1. Basis for Award
(a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:
Evaluation Factors and steps: Price Factor, meeting requirements of the attached Salient Characteristics (Conformance) and Past Performance:
Step 1: Evaluate all quotations for responsiveness.
Step 2: Rank all responsive quotations based upon offeror's Total Evaluated Price (TEP) in ascending order from lowest price to highest price.
Step 3: Evaluate lowest price offeror's conformance to the attached specifications by verifying the quoted product will satisfy Salient characteristics. If conformance is met, move to step four. If not, evaluate the next lowest priced vendor for conformance. Continue evaluating until conformance is achieved.
Step 4: Evaluate lowest priced, fully conformed vendors past performance. If past performance is acceptable move to step five, if not acceptable, evaluation process goes back to Step 3. See FAR 13.106-2(b)(3) for more information on evaluating past performance.
Step 5: Make a Best-Value decision based on meeting requirements of the attached Salient Characteristics (Conformance), performance evaluation, warranty considerations and a determination the price is fair and reasonable.
(a) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote's specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(End of Provision)
52.225-18 - Place of Manufacture.
(a) Definitions. As used in this clause-
"Manufactured end product" means any end product in Federal Supply Classes (FSC) 1000-9999, except-
(1) FSC 5510, Lumber and Related Basic Wood Materials;
(2) Federal Supply Group (FSG) 87, Agricultural Supplies;
(3) FSG 88, Live Animals;
(4) FSG 89, Food and Related Consumables;
(5) FSC 9410, Crude Grades of Plant Materials;
(6) FSC 9430, Miscellaneous Crude Animal Products, Inedible;
(7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products;
(8) FSC 9610, Ores;
(9) FSC 9620, Minerals, Natural and Synthetic; and
(10) FSC 9630, Additive Metal Materials.
"Place of manufacture" means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.
(b) For statistical purposes only, the offeror shall indicate whether the place of manufacture of the end products it expects to provide in response to this solicitation is predominantly-
(1) [ ] In the United States (Check this box if the total anticipated price of offered end products manufactured in the United States exceeds the total anticipated price of offered end products manufactured outside the United States); or
(2) [ ] Outside the United States.
Discussions: The government intends to award a purchase order without discussions with respective vendors/quoters. The government however, reserves the right to conduct discussions if deemed in its best interest.
FAR Provision *52.212-3, Offeror Representations and Certifications -- Commercial Items (Nov 17), with its Alternate I (Oct 14), applies to this acquisition. All vendors must be registered in System for Award Management at https://www.sam.gov/portal/public/SAM/ at the time of Quote submittal.
FAR clause at *52.212-4, Contract Terms and Conditions -- Commercial Items (Jan 17), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.
Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.
FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Aug 19), additionally, the following FAR clauses cited in 52.212-5 are applicable:
(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:
52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).
52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).
52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2019) (Section 89(a)(1)(A)
52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).
52.233-3 Protest After Award (Aug 1996) (31U.S.C.3553).
52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19U.S.C.3805 note)).
(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:
52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Oct
52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31U.S.C.6101 note).
52.219-6 Notice of Total Small Business Set-Aside (Nov 2011) (15U.S.C.644).
52.219-28 Post Award Small Business Program Representation (Jul 2013) (15U.S.C.632(a)(2)).
52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jan 2018) (E.O.13126).
52.222-50 Combating Trafficking in Persons (Jan 2019)
52.223-13 Acquisition of EPEAT?-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).
52.223-15 Energy Efficiency in Energy-Consuming Products (Dec 2007) (42U.S.C.8259b).
52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).
52.223-20 Aerosols (Jun 2016) (E.O. 13693).
52.225-13 Restrictions on Certain Foreign Purchases (June 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).
52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct2018) (31U.S.C.3332).
52.232-36 Payment by Third Party (May 2014) (31U.S.C.3332).
(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: N/A
(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.
(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.
(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.
(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.
(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-
(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41U.S.C.3509).
(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).
(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).
(iv) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15U.S.C.637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.
(v) 52.222-17, Nondisplacement of Qualified Workers (May2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.
(vi) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).
(vii) 52.222-26, Equal Opportunity (Sept 2015) (E.O.11246).
(viii) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38U.S.C.4212).
(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul2014) (29U.S.C.793).
(x) 52.222-37, Employment Reports on Veterans (Feb2016) (38U.S.C.4212)
(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.
(xii) 52.222-41, Service Contract Labor Standards (Aug2018) (41U.S.C.chapter 67).
(A) 52.222-50, Combating Trafficking in Persons (Jan 2019) (22U.S.C.chapter78 and E.O 13627).
(B) Alternate I (Mar2015) of 52.222-50(22U.S.C.chapter78 and E.O 13627).
(xiv) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May2014) (41U.S.C.chapter67).
(xv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May2014) (41U.S.C.chapter67).
(xvi) 52.222-54, Employment Eligibility Verification (Oct 2015) (E.O. 12989).
(xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).
(xviii) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706).
(A) 52.224-3, Privacy Training (Jan 2017) (5U.S.C.552a).
(B) Alternate I (Jan 2017) of 52.224-3.
(xx) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10U.S.C. 2302 Note).
(xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42U.S.C.1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.
(xxii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46U.S.C. Appx.1241(b) and 10U.S.C.2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.
(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.
(End of Clause)
*The following additional contract requirement(s) or terms and conditions apply to this acquisition and are consistent with customary commercial practices IAW FAR 52.101(f)):
52.204-7 System for Award Management (Oct 2018)
52.204-13 System for Award Management Maintenance (Oct 2018)
52.204-16 Commercial and Government Entity Code Reporting (Jul 2016)
52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016)
52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)
52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2019)
As prescribed in 4.2105(a), insert the following provision:
Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (AUG 2019)
(a) Definitions. As used in this provision--
Covered telecommunications equipment or services, Critical technology, and Substantial or essential component have the meanings provided in clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.
(b) Prohibition. Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Contractors are not prohibited from providing-
(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or
(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.
(c) Representation. The Offeror represents that--
It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.
(d) Disclosures. If the Offeror has responded affirmatively to the representation in paragraph (c) of this provision, the Offeror shall provide the following information as part of the offer-
(1) All covered telecommunications equipment and services offered (include brand; model number, such as original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);
(2) Explanation of the proposed use of covered telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b) of this provision;
(3) For services, the entity providing the covered telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known); and
(4) For equipment, the entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).
(End of Provision)
52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation. (Dec 2016)
As prescribed in 23.804(b), insert the following provision:
Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation (Dec 2016)
(a) This representation shall be completed if the Offeror received $7.5 million or more in Federal contract awards in the prior Federal fiscal year. The representation is optional if the Offeror received less than $7.5 million in Federal contract awards in the prior Federal fiscal year.
(b) Representation. [Offeror is to check applicable blocks in paragraphs (1) and (2).]
(1) The Offeror (itself or through its immediate owner or highest-level owner) [_]does, [_]does not publicly disclose greenhouse gas emissions, i.e., make available on a publicly accessible website the results of a greenhouse gas inventory, performed in accordance with an accounting standard with publicly available and consistently applied criteria, such as the Greenhouse Gas Protocol Corporate Standard.
(2) The Offeror (itself or through its immediate owner or highest-level owner) [_]does, [_]does not publicly disclose a quantitative greenhouse gas emissions reduction goal, i.e., make available on a publicly available website a target to reduce absolute emissions or emissions intensity by a specific quantity or percentage.
(3) A publicly accessible website includes the Offeror's own website or a recognized, third-party greenhouse gas emissions reporting program.
(c) If the Offeror checked does in paragraphs (b)(1) or (b)(2) of this provision, respectively, the Offeror shall provide the publicly accessible website(s) where greenhouse gas emissions and/or reduction goals are reported:____.
(End of provision)
(End of Clause)
The following *DFARS Clauses are applicable to this solicitation:
252.203-7000 Requirements Relating to Compensation of Former DoD Officials
252.203-7002 Requirement to Inform Employees of Whistleblower Rights.
252.203-7005 Representation Relating to Compensation of Former DoD Officials. As prescribed in 203.171-4(b), insert the following provision:
252.204-7003 Control of Government Personnel Work Product.
252.204-7006 Billing Instructions.
252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support.
252.213-7000 Notice to Prospective Suppliers on Use of Past Performance Information Retrieval System-Statistical Reporting in Past Performance Evaluations
252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors.
252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials.
252.223-7008 Prohibition of Hexavalent Chromium.
252.225-7001 Buy American and Balance of Payments Program.
252.225-7002 Qualifying Country Sources as Subcontractors.
252.225-7016 Restriction on Acquisition of Ball and Roller Bearings.
252.225-7048 Export-Controlled Items.
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.
252.232-7006 Wide Area WorkFlow Payment Instructions
252.232-7010 Levies on Contract Payments.
252.239-7017 Notice of Supply Chain Risk.
252.239-7018 Supply Chain Risk.
252.243-7001 Pricing of Contract Modifications.
252.244-7000 Subcontracts for Commercial Items
252.246-7003 Notification of Potential Safety Issues.
252.246-7008 Sources of Electronic Parts.
252.247-7023 Transportation of Supplies by Sea (FEB 2019)
The following *AFFARS clauses are applicable to this solicitation:
5352.201-9101 Ombudsman (Jun 2016)
5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS)(NOV 2012)
5352.242-9000 Contractor Access to Air Force Installations (NOV 2012)
The full text of these clauses and (*) provisions may be accessed electronically at the website: http://farsite.hill.af.mil. NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.
Specification Sheet Dated 6 September 2019
|Sep 9, 2019||[Combined Synopsis/Solicitation] UPS System Replacement|
|Sep 11, 2019||[Combined Synopsis/Solicitation] UPS System Replacement|
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