J065--Lab Equipment - PM&R - Tissue Processor | SOURCES SOUGHT TISSUE PROCCESSOR ERIE VAMC
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Contract Opportunity Type: Presolicitation (Original)
All Dates/Times are: (UTC-05:00) EASTERN STANDARD TIME, NEW YORK, USA
Original Published Date: Jan 23, 2023 03:57 pm EST
Original Response Date: Feb 03, 2023 02:00 pm EST
Inactive Policy: Manual
Original Inactive Date:
May 04, 2023
Statement of Work
Title: Full-service contract for the Tissue Processor.
Device Type: Tissue Processor Device: Tissue Processor
MFGR: Milestone Medical MFGR: Milestone Medical
Model: Logos Model: Pathos Delta
Serial #:134815124 Serial#: 180527256
EE#: 23727 EE#: 28031
Period of performance: Base plus 4 option years, see delivery schedule
QUALIFICATION OF CONTRACTORS: Quotes will be considered only from contractors who are regularly established in the service called for and who, in the judgement of the Contracting Officer are financially responsible. Contractors must provide documentation to verify their competency to work on the equipment upon submittal of a quotation. The documentation may consist of a letter from the Manufacturer verifying the service representative has been trained or a Manufacturer's training certificate or experience, with this specific equipment, that can be verified thru references from current and/or previous customers.
INSPECTION OF PREMISES AND EQUIPMENT: Contractors may visit the Medical Center to fully inform themselves regarding the conditions under which the services are to be performed. They may make technical inspections of the equipment to ensure a thorough knowledge of existing conditions. Submission of a proposal to maintain the equipment shall constitute acceptance of equipment in the existing condition. If the equipment is not in acceptable working condition, the cost to bring the equipment into an acceptable working condition will be included in the cost of the contract. The Contracting Officer reserves the right to either order the equipment repaired or delete the specific item of equipment from the contract.
SERVICE: Full Service shall consist of PM inspections and repairs. The inspections may require, lubricating, adjusting, calibrating, the installation of PM kits and any other work that would be required by the manufacturer s established PM procedure. The contractor will coordinate all services through the Biomedical Engineering point of contact and must obtain approval before performing any service or using any parts or supplies that are not covered under the contract. Services will be performed between the hours of 8:00am and 4:30pm, Monday through Friday, unless otherwise approved by Biomedical Engineering. The Contractor will confirm the date of the PM 48 hours prior to the date of the planned visit.
REPORTS: The Contractor s representative shall report to the Medical Center Police office to sign in and obtain a contractor s identification badge prior to performing any services. After obtaining a contractor s identification badge the Contractor's representative shall notify the Biomedical Engineering Department to inform them of their presences on station. Upon completion of the service, the Contractor's representative shall inform Biomedical Engineering and provide a copy of the service report. The report shall include 1) date of service 2) equipment serviced 3) action taken 4) parts replaced 5) any recommended work not covered under the service contract 6) signature of authorized VAMC official 7) copy of all pertinent data and test results against the equipment.
EMERGENCY REPAIRS: Emergency repairs are not covered under this contract but may be ordered on an as-needed basis. Emergency work must be authorized in writing by the Contracting Officer (CO).
Biomed points of contact:
1. Michael Minns, Spvr. Biomedical Equipment Support Specialist and COR
2. Steve Sommers, Biomedical Equipment Support Specialist
3. Ann Pesta, Biomedical Equipment Support Specialist
4. Michael Dvorznak, Biomedical Equipment Support Specialist
REPLACEMENT PARTS: Only new standard parts (produced by the manufacturer of
the equipment or equal thereto) shall be furnished and installed by the Contractor. All parts shall be of current manufacture and shall have full versatility with presently installed equipment. The Contractor must obtain approval from Biomedical Engineering before using any parts or supplies that are not covered under this contract.
FREQUENCY OF INSPECTIONS: The Logos and Pathos will receive one (1) PM inspection per contract year. The PM service will be performed during the month of April of each contract year. In no event shall the schedule be deviated from by more then two (2) weeks without the approval of the CO.
PAYMENTS: Payments will be made in accordance with the established delivery schedule and after receipt of properly prepared invoices.
CANCELLATION: If during the contract period the equipment is deemed, by the Government, to be irreparable, not cost effective to be repaired or is replaced with new equipment, the VA Medical Center reserves the right to delete the applicable equipment from the contract and/or cancel the entire contract thirty (30) days after notifying the Contractor of the intent to cancel the contract.
Work not performed by the Contractor will be deducted from the contract on a pro-rata basis.
Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall complete on an annual basis, as long as the contract is in place, the VA security/privacy awareness training (contains VA s security/privacy requirements) within 1 week of the initiation of the contract.
Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall sign on an annual basis, as long as the contract is in place, an acknowledgment that they have read, understand, and agree to abide by VA s Contractor Rules of Behavior which is attached to this contract. Note: If a medical device vendor anticipates that the services under the contract will be performed by 10 or more individuals, the Contractor Rules of Behavior may be signed by the vendor s designated representative. By signing the Rules of Behavior on behalf of the vendor, the designated representative agrees to ensure that all such individuals review and understand the Contractor Rules of Behavior when accessing VA s information and information systems.
The contractor shall provide Biomed Engineering a copy of the completed training certificate(s).
Contractors will be required to complete local HIPAA, Privacy and Infosec training prior to contract start date and provide COR copies of training certificates, per established Privacy & HIPAA Law outlined in the applicable Business Associate Agreement currently in place.
PERFORMANCE MEASURES: The Contractors performance will be evaluated for each contract year. Documentation will be maintained by the technical POC on the Contractors compliance with the performance measurements. Failure to meet the performance requirements could result in the loss of future consideration for a contract. The performance measurements are:
The Contractor must obtain an Identification badge, from the Police office, and notify the Biomed department of their arrival on station. This must occur each time the Contractor arrives on station to perform preventive maintenance inspections or repairs.
The Contractor must perform the preventive maintenance inspections during the months scheduled, according to the contract.
The Contractor will provide all service documentation to the Biomedical Engineering department.
The Contractor must provide copies of the Completion Certificate for Privacy Awareness training to the technical POC.
SECURITY & PRIVACY CONTROL:
The Certification & Accreditation (C&A) requirements of VHA Handbook 6500.6 do not apply to this
Requirement, therefore, a Security Accreditation package is not required. No C&A or MOU/ISA is
required. Sensitive information exposure as part of this contract involves applicable security controls
within the facility as part of the VA Information Security Program.
If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at 202-461-6309. If there are any questions related to the information security, please have a member of your staff contacts the Office of Cyber Security at 304-262-7733.
VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors
Contractor employees who work in or travel to VHA locations must comply with the following:
If fully vaccinated, shall show proof of vaccination.
NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.
If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor s order or an FDA approved over-the-counter test.
Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.
Documentation will not beÂ collectedÂ by the VA;Â contractorsÂ shall, at all times,Â adhere to and ensure compliance withÂ federal laws designed to protect contractor employee health informationÂ and personally identifiable information.Â
Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.
Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contactÂ and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. ContractorsÂ shall, at all times,Â adhere to and ensure compliance withÂ federal laws designed to protect contractor employee health informationÂ and personally identifiable information.Â
Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.
Contracting Office Address
1010 DELAFIELD ROAD
PITTSBURGH , PA 15215
Secondary Point of Contact
Jan 23, 2023 03:57 pm ESTPresolicitation (Original)