F2FT573094A001 - 805 CTS Avaya Phones

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Note: Questions and Answers attached on 1 June 2023

This is a combined synopsis, which is expected to result in an award of a “Firm-Fixed Price” contract for a commercial item, i.e., Brand Name or Equal: AVAYA IP Phones. The combined synopsis/solicitation is prepared in accordance with the procedures in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quote are being requested and a written solicitation will not be issued. An award, if any, will be made to the responsible offeror who submits a quote that (1) conforms to the requirements of the synopsis/solicitation; (2) that receives a rating of “Acceptable” on the Technical Capability evaluation factor; and (3) that submits the quote with the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is determined to be fair and reasonable. The Government reserves the right to award without discussions or to make no award at all depending upon (1) the quality of quotes received and (2) whether proposed prices are determined to be fair and reasonable.

1. The solicitation number is F2FT573094A001. This solicitation is issued as a Request for Quote (RFQ).

2. This requirement is solicited 100% Total Small-Business set-aside.

3. Below is the contract line item number (CLIN).

1. CLIN 0001 – 24 Each, IP Phones (Avaya J179 TSG or Equal)

THIS IS A BRAND NAME OR EQUAL REQUEST. All vendors proposing alternate items shall provide with their quote adequate descriptions and specifications of alternate items to substantiate the “or equal” designation.

4. Description of requirement for the item to be acquired.

*****See Attachment 1 for Salient Characteristics

1. Delivery Date: 60 Days ARO


2. Delivery/Ship to Location: Nellis AFB, NV


3. Inspection and acceptance: FOB destination

5. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-02, effective 16 March 2023.

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Mar 2023)

REQUIREMENTS. All quotes shall include the following minimum information: Product Specifications, CAGE Code, SAM Unique Entity ID, Taxpayer I.D. No., Payment Terms, Discount Terms, Offerors Reps and Certs, Point of Contact, Phone, Fax, Email and Proposed Delivery Schedule. IAW FAR 52.204-7 and DFARS 252.207-7004 Alt A, prospective vendors must be registered in the System for Award Management (SAM) database prior to contract award. Lack of SAM registration shall be a determining factor for contract award. Prospective vendors should visit the SAM website at http://www.sam.gov.com to register. To ensure your quote along with any and all attachments are received, attachment(s) must be less than 10 MB [in total]. It is the responsibility of the offeror to contact the government to confirm receipt of the quote prior to the offer due date and time.

QUESTIONS AND ANSWERS. All questions must be submitted via email to A1C Amal Djezzar at amal.djezzar.dz@us.af.mil and MSgt Benjamin Brown at benjamin.brown.16@us.af.mil . The deadline for submitting questions is Wednesday, 24 May 2023 at 03:00 pm PST. Questions submitted after the aforementioned cutoff date will not be reviewed or answered. Answers will be provided by Thursday, 1 June 2023 at 3:00 pm PST.

OFFER DUE DATE. Offers are due on Friday, 9 June 2023 at 10:00am PST. Only electronic offers submitted via email will be considered for this requirement. Submit offers to A1C Amal Djezzar at amal.djezzar.dz@us.af.mil and MSgt Benjamin Brown at benjamin.brown.16@us.af.mil

(End of Provision)

FAR 52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer is the lowest-priced, technically acceptable. This is an “all or none” requirement and will be awarded on one contract. Multiple contracts will not be issued. Vendors who do not quote the entire package requested will be considered non-responsive and their quote will not be evaluated.

Technical Acceptable/Unacceptable Ratings---

Acceptable: Offeror has provided all items listed in 52.212-1. Offeror’s quote included

specifications, product images and delivery date; clearly meets the requirement as stated in the

solicitation.

Unacceptable: Offeror has not provided all items listed in 52.212-1. Offeror’s quote does not meet the requirement as stated in the solicitation and all attachments.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/

(End of clause)

PROVISIONS AND CLAUSES INCORPORATED BY REFERENCE

FAR 52.204-24 - Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)

FAR 52.212-3 - Offeror Representations and Certifications—Commercial Products and Commercial Services (Dec 2022)

FAR 52.212-4 - Contract Terms and Conditions—Commercial Products and Commercial Services (Dec 2022)

FAR 52.212-5 - Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Mar 2023)

FAR 52.219-1 - Small Business Program Representations (Mar 2023)

DFARS 252.232-7003 - Electronic Submission of Payment Requests and Receiving Reports (Dec 2018)

DFARS 252.232-7006 - Wide Area WorkFlow Payment Instructions (Jan 2023)

AFFARS 5352.201-9101 - Ombudsman (Oct 2019)

AFFARS 5352.242-9000 - Contractor Access to Air Force Installations (Oct 2019)

Attachments/Links