Invitation to Bid
Stonington Public Works
Town Hall HVAC Improvements
& Related Work
Issue Date: February 22, 2021
Bid Deadline: March 19, 2021 @ 2:00pm
Legal Notice to BID
Tentative Timeline for INVITATION TO BID Process
I. Scope of Services
II. Qualification of Contractors
IV. Submission of Proposals
V. Selection and Criteria
VI. General Terms and Conditions
VII. Standard Instructions to Proposers
A – Legal Status Disclosure
B – Non-Collusion Affidavit
C – Statement of References
D – Required Disclosures
E – Affirmative Action Affidavit
F – Bid Form
G – Insurance Requirements
VIII. Project Manual & Technical Specifications
LEGAL NOTICE TO BID
TOWN OF STONINGTON, CONNECTICUT
INVITATION TO BID FOR HVAC IMPROVEMENTS
& RELATED WORK AT THE STONINGTON TOWN HALL
February 22, 2021
Sealed Bids for HVAC improvements and related work at the Town of Stonington, CT, Town Hall
will be received by Mr. James Sullivan at the Stonington Town Hall, 3rd Floor Finance Office, 152
Elm Street, Stonington, Connecticut 06378, until 2:00 pm local time on Friday, March 19, 2021 at
which time the Bids received will be opened publicly, and read aloud. Bids submitted after this time
will not be accepted. The Project is located at 152 Elm Street, Stonington, CT. The Work is estimated
to cost under $100,000 and therefore will not require State of Connecticut Prevailing Wage Rates for
onsite labor. Each bidder must submit a sealed envelope, the outside of which must be clearly marked
"BID#2021-002 ENCLOSED – Town Hall HVAC Improvements,” and include the bidder’s
company name and address. Please note that Stonington Town Hall is currently closed to the
public due to COVID 19, so anyone wishing to submit a bid should do so, either through a
delivery service or by dropping bid in the drop box in front of Town Hall.
The full Invitation to Bid, and bidding documents, may be obtained on the Town’s website, under
http://www.stonington-ct.gov/bids-rfps or on the CT DAS contracting portal.
Any addenda to the ITB will be posted to the Town’s website along with the CT DAS contracting
portal. All firms are responsible for checking for new addenda.
Any questions regarding this bid should be emailed to Jacunski Humes Architects, LLC at
firstname.lastname@example.org no later than 3:00 PM on Friday, March 12, 2021 just in case an
addendum needs to be sent to all prospective bidders.
Bids shall be on a lump sum basis. Bids will be compared and evaluated and awarded on the basis of
the Total Bid to the lowest responsible and qualified bidder.
Qualified & eligible Bidders shall be General Contractors / Mechanical Contractors.
Pre-bid conference: Mandatory Pre-bid conference and walk-through will be held on Tuesday
March 02, 2021, at 3:45pm at the Stonington Town Hall, 152 Elm Street, Stonington, CT. The
project site and building interior will be available for viewing at that time. Town Hall remains
closed to the public during normal business hours without an appointment, so any bidder wishing to
attend the pre-bid conference shall pre-register with the project Architect. All eligible bidders are
required to attend and observe all existing conditions prior to submitting a bid.
The successful Bidder is required to comply with all provisions of the Civil Rights Act of 1964, the
Equal Opportunity Act of 1972, Executive Orders #3, No. 17, 11246, 11375 and 11478. Contractors
shall comply with State Statutes concerning Employment and Labor Practices, if applicable, and
Section 31-53 of the Connecticut Statutes, as amended (Prevailing Wages).
The Town of Stonington and its Agencies and Commissions is an Affirmative Action/Equal
Opportunity employer. Respondents must ensure that employees and applicants for employment
are not discriminated against because of their race, color, religious creed, age, marital status,
national origin, ancestry, sex, gender identity or expression, genetic information, veteran status
intellectual disability, mental disability or physical disability, including, but not limited to,
blindness, unless it is shown by such Respondent that such disability prevents performance of the
work involved. The Town of Stonington complies with all Federal, State, and Local laws
governing nondiscrimination in employment in every location in the Town has facilities. This
policy applies to all terms and conditions of employment, including recruiting, hiring, placement,
promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Respondents to this ITB agree and warrant that in the performance of the work contemplated
under this ITB they will not discriminate or permit discrimination against any person or group of
persons. Respondents agree to provide the State of Connecticut Commission on Human Rights
and Opportunities with such information requested by the Commission concerning employment
practices and procedures.
A completed Bid Form and attachments listed therein must be submitted with the Bid. Bid security
shall be furnished in accordance with the Instructions to Bidders. The Bid Security shall be a
proposal guaranty bond made in favor of the Town executed by a surety company authorized to do
business in the State of Connecticut. Bid Security shall be made payable to Town of Stonington,
Connecticut. Bids submitted without Bid Security will not be considered. No Bid may be withdrawn
for 60 days after receipt of Bids unless released by the Owner.
Any bidder that qualifies for the “LOCAL VENDOR PREFERENCE” must fill out a “Town-
Based Business Affidavit Form” signed by an authorized representative of the bidder at the time of
bid submittal in order to be considered for this preference. Failure to submit a Town Based
Business Affidavit on the form provided by the Town of Stonington will result in disqualification
of town-based business status and loss of any preference given to a town-based business on the
part of such bidder as to its bid. The form is available on the Town’s website at www.stonington-
ct.gov or can be obtained by contacting the Finance Office at 860-535-5070
The Town of Stonington reserves the right to amend or terminate this Invitation to Bid, to reject
any or all bidders, to waive and technical or legal deficiencies, to request additional information, to
waive any informalities or non- material deficiencies in a response, to determine qualifications
exclusively and finally in its sole discretion, to select any firm based on any combination of
factors, and the Town's best interests, to negotiate with any firm submitting a bid for different or
additional terms, and to take any and all other action that, in the Town’s sole judgment, will be in
its best interests.
The Town of Stonington is an:
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
MBE/WBE AND SBE’s are encouraged to bid
END OF NOTICE TO BID
INVITATION TO BID FOR HVAC IMPROVEMENTS
& RELATED WORK AT THE STONINGTON TOWN HALL
TENTATIVE TIMELINE OF THE INVITATION TO BID PROCESS-KEY
ITB Issue Date: February 22, 2021
Mandatory Pre-bid conference and walkthrough: March 02, 2021 3:45p.m
Final Date to Submit Questions: March 12, 2021 3:00p.m.
Final Posting of Responses to Questions: March 17, 2021 3:00p.m.
Proposal Closing Date/Time: March 19, at 2:00 p.m.
Proposal Closing Place: Stonington Town Hall, 152 Elm Street, Stonington, CT 06378.
Proposal Opening Date/Time: March 19, 2021, at 2:00 p.m.
Proposal Opening Place: Finance Department, 152 Elm Street, Stonington, CT 06378.
SCOPE OF SERVICES
Town of Stonington, Connecticut
Jacunski Humes Architects, LLC, 15 Massirio Drive, Suite 101,
Berlin, CT, (860)-667-9221, FAX: (860)-667-9114
General Description of the Work: HVAC Improvements and related work at the
Stonington Town Hall for the Town of Stonington, CT. Project is located at 152 Elm Street,
Stonington, CT. The Work is estimated to cost UNDER $100,000 and does not require
State of Connecticut Prevailing Wage Rates for all on-site labor.
II. QUALIFICATION OF CONTRACTORS
Qualified and eligible Bidders shall be General Contractors / Mechanical Contractors.
All inquiries relative to the conditions and specifications listed herein as well as clarification
of any information contained or referenced in this ITB must be submitted to Jacunski
Humes Architects, LLC at email@example.com via email no later than 3:00 PM on
Friday, March 12, 2021, with copy to James Sullivan, Director of Finance, Town of
Stonington, at firstname.lastname@example.org.
The Town will answer all relevant written questions by issuing one or more addenda, which