Audio Distribution Amplifier System

Agency: State Government of Connecticut
State: Connecticut
Type of Government: State & Local
Category:
  • 58 - Communications, Detection and Coherent Radiation Equipment
  • 59 - Electrical and Electronic Equipment Components
Posted: Aug 23, 2019
Due: Sep 30, 2019
Solicitation No: JCLM20REG0021
Publication URL: To access bid details, please log in.
Organization Legislative Management, Office of
Project/Solicitation # JCLM20REG0021
Solicitation Type Request for Proposal
Due Date 09/30/2019
Includes SBE/MBE Requirements NO
Qualified Partnership NO
Summary Audio Distribution Amplifier System
Contact Name CGAContracting Department
E-Mail tina.mohr@cga.ct.gov
Phone tinamohr@cga
FAX tinamohr@cga
WebSite www.cga.ct.gov/olm/
Additional Description The Office of Legislative Management, on behalf of the Joint Committee on Legislative Management, is soliciting proposals for a turnkey installation of an Audio Distribution Amplifier system.
Documents

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The Connecticut General Assembly
Joint Committee on Legislative Management
Martin M. Looney
Senate President Pro Tempore
Bob Duff, Senate Majority Leader
Leonard Fasano, Senate Republican Leader
Jim Tamburro
Executive Director
Joe Aresimowicz
Speaker of the House
Matthew Ritter, House Majority Leader
Themis Klarides, House Republican Leader
REQUEST FOR PROPOSAL
AUDIO DISTRIBUTION AMPLIFIER SYSTEM
JCLM20REG0021
PROPOSAL DUE DATE: 9/30/2019
TIME: 12:00 pm (noon)
Suite 5100 * Legislative Office Building * Hartford, CT 06106-1591 * (860) 240-0100 * fax (860) 240-0122 * jclm@cga.ct.gov
TABLE OF CONTENTS
PART A CONTRACT INFORMATION.......................................................................................................................................1
A.1 CONNECTICUT GENERAL ASSEMBLY ...........................................................................................................................................1
A.2 OFFICIAL AGENCY CONTACT INFORMATION .................................................................................................................................1
A.3 TERM OF CONTRACT...............................................................................................................................................................1
A.4 PROCUREMENT TIMELINE ........................................................................................................................................................1
PART B SCOPE OF WORK......................................................................................................................................................2
B.1 PROJECT SCOPE .....................................................................................................................................................................2
B.2 WORK SCHEDULE...................................................................................................................................................................2
B.3 REQUIRED QUALIFICATIONS......................................................................................................................................................3
B.4 PROJECT CLOSEOUT DOCUMENTATION UPON SUBSTANTIAL COMPLETION OF PROJECT.........................................................................3
PART C PAYMENT TERMS .....................................................................................................................................................3
C.1 COMPENSATION AMOUNT .......................................................................................................................................................3
C.2 INVOICE GUIDELINES...............................................................................................................................................................3
C.3 FIFTEEN DOLLAR MINIMUM .....................................................................................................................................................4
PART D PROPOSAL REQUIREMENTS .....................................................................................................................................4
D.1 PROPOSAL SUBMISSION GUIDELINES..........................................................................................................................................4
D.2 REQUIRED PROPOSAL DOCUMENTATION.....................................................................................................................................5
D.3 DOCUMENTATION REQUIRED SUBSEQUENT TO CONTRACT AWARD ..................................................................................................6
PART E EVALUATION OF PROPOSALS....................................................................................................................................7
E.1 MANDATORY REQUIREMENTS ...................................................................................................................................................7
E.2 QUALITATIVE ELEMENTS...........................................................................................................................................................7
E.3 PRICE COMPARISON METHODOLOGY..........................................................................................................................................7
E.4 PRESENTATIONS .....................................................................................................................................................................7
E.5 CONTRACT AWARD.................................................................................................................................................................7
ATTACHMENTS
Attachment A
Attachment B
Attachment C
Pricing Page
Proposal Checklist
CGA Terms and Conditions
PART A CONTRACT INFORMATION
A.1 Connecticut General Assembly
The Connecticut General Assembly (CGA) is the legislative branch of government of the State of Connecticut. Through
statutory enactments, the Joint Committee on Legislative Management (JCLM) is responsible for the coordination and
management of legislative affairs and the supervision and approval of any and all legislative expenditures. The JCLM is
comprised of the top legislative leaders from each political party and works through a subcommittee system. The Personnel
Policies Subcommittee is comprised of the Senate President Pro Tempore of the Senate, the Senate Republican President
Pro Tempore, the Speaker of the House of Representatives, the Majority Leaders of the House and Senate chambers and
the Minority leaders of the House chamber. This Subcommittee is responsible for establishing legislative personnel policies,
guidelines, regulations, and salary schedules, and also approves legislative expenditures exceeding $50,000.
A.2 Official Agency Contact Information
Attention: Tina Nadeau Mohr
CGA Contracting Group
Office of Legislative Management
Legislative Office Building; Room 5100
300 Capitol Avenue
Hartford, CT 06106
CGAContracting@cga.ct.gov
(860) 240 – 0100
A.3 Term of Contract
The Contract will be in effect from the date the Contract is executed by both Contractor and the CGA (the “Effective
Date”) through installation of the audio system and 5 years of warranty, with the option to extend this Contract up to an
additional year upon mutual agreement of both parties.
A.4 Procurement Timeline
Milestone
Issue the RFP
Pre-Solicitation
Meeting
Question Deadline
Answers &
Amendments to RFP
Proposal Delivery
Description of Milestone
Posted on the DAS State Contracting Portal at
http://www.biznet.ct.gov/SCP_Search/Default.aspx?AccLast=2.
Non-mandatory pre-solicitation meeting will be held.
Questions shall be submitted via email to
CGAContracting@cga.ct.gov.
All amendments to the RFP and response to written questions
will be published on the DAS State Contracting Portal.
All sealed Proposals must be submitted to the CGA Contracting
Group at the Office of Legislative Management; Legislative
Office Building; 300 Capitol Avenue; Room 5100, Hartford, CT
06106-1591.
Date
8/23/2019
9/12/2019 at 10:00 AM
in Public Hearing
Room 2E
9/13/2019 at 12:00 pm
(noon)
9/18/2019 by 5:00 pm
9/30/2019 at 12:00 pm
(noon)
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PART B SCOPE OF WORK
B.1 Project Scope
The Office of Legislative Management, on behalf of the Joint Committee on Legislative Management, is soliciting proposals
for a turnkey installation of an Audio Distribution Amplifier system. The following is the anticipated Scope of Work that the
State expects to include in the contract with the selected respondent.
B.1.1 Work Required
The awarded respondent shall:
1. Provide and install a replacement Audio Distribution Amplifier system in the Legislative Office Building, Audio/Visual
Control Room,
2. Coordinate all work with designated representatives of the Office of Legislative Management and the CGA’s full
service maintenance contractor, and
3. Provide all the system design and engineering, installation, freight, required cables, connectors and hardware for a
complete installed system.
All electrical work required to bring power to the location of the new compressor will be performed by others and is
outside the scope of this RFP. The CGA will make an electrician available to the awarded respondent to make final
electrical connections to the compressor.
B.1.2 Audio Distribution Amplifier system specifications
The awarded respondent shall provide a turnkey Audio Distribution Amplifier system which meets the following
specifications:
1. Twelve (12) TesiraFORTÉ AI digital audio servers with 12 analog inputs and 8 analog outputs or equal,
2. Twelve (12) Extron 60-692-20 DA 6A Six Output Stereo Audio Distribution Amplifiers or equal,.
3. Six (6) Extron 60-190-10 REU 126Universal Rack Shelf Kit for 6" Deep Products or equal,.
4. Two (2) Cisco SG350-24P 24-Port Gigabit Stackable Managed Switch (1 used for Dante Network Switch and 1 Used
for Control Network Switch or equal,.
5. One (1) Dell Latitude 3580 15.6" LCD Notebook· Intel Core i3 (6th Gen) i3· 6006U Dual-core (2 Core) 2 GHz • 4 GB
OOR4 SDRAM ·500GB HOD · Windows 10 Pro 64-bit (English/French/Spanish)· 1366 x 768 ·Intel HD Graphics 520 DDR4
SDRAM • Bluetooth · English Keyboard · Front Camera/Webcam · IEEE 802.11ac · Ethernet · Network (FU-45) · HDMI
500GB 15.61N HD W10P 1YR NBO or equal,
6. One (1) Middle Atlantic SSL Sliding Rack shelf, 1 RU, Laminated or equal, and
7. Two (2) Middle Atlantic U1V 1SP Vented Utility Shelf or equal.
B.1.3 Installation
The awarded respondent shall provide the following in relation to the turnkey Audio Distribution Amplifier system
installation:
1. Removal and disposal of the existing audio distribution amplifiers to be replaced, and
2. Install all equipment in accordance with equipment manufacturer’s instructions.
B.1.4 Maintenance
Provide ongoing maintenance for a five year period. This maintenance will begin after expiration of the one year
Manufacturer’s and Materials/Workmanship warranties.
B.2 Work Schedule
All respondents shall provide a tentative project schedule that outlines the start time and the duration of the project in their
proposal response. The tentative project schedule should be structured to install a turnkey Audio Distribution Amplifier
system as soon as possible after contract award. This system must be installed and tested prior to December 31, 2019. Upon
contract award, the awarded respondent will be expected to submit a revised project schedule and make schedule
updates throughout the term of the Contract.
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B.3 Required Qualifications
B.3.1 Respondent Qualifications
The integrator supplying and installing the replacement Audio Distribution Amplifier system shall have a minimum
five years documented experience in providing and installing similar audio/visual systems.
B.3.2 Subcontractor
Subcontractors must be acceptable to the CGA and be approved in writing by representatives of the JCLM prior to
the Subcontractor starting any work on this project. The respondent shall assume responsibility for all services offered
in its Proposal whether they are provided by the respondent or a subcontractor. The respondent shall be the sole
point of contact with regards to all matters, including Subcontractor performance.
B.4 Project Closeout Documentation Upon Substantial Completion of Project
Upon project completion, the awarded respondent shall provide the following:
B.4.1 Manufacturer Warranty: The awarded respondent shall provide manufacturer warranty documentation for
equipment/good/materials(s) provided under this Contract for a period of (1) one year from the date of Substantial
Completion. During this warranty period, ordinary wear and tear, or deficiencies in any or all of the component
materials of the product shall be corrected or replaced immediately by the awarded respondent without expense
to the CGA. Replacement equipment/good/materials(s) provided pursuant to this clause shall be of equal to or
better quality, as determined by the CGA. Alternate replacement equipment/good/materials (s) may also be
proposed by the awarded respondent, but subject to final approval by the CGA.
B.4.2 Materials and Workmanship Warranty: The awarded respondent shall guarantee all materials and
workmanship under the specifications and this Contract for a period of (1) one year from the date of Substantial
Completion. During this warranty period, all defects developing through defective materials or workmanship shall
be corrected or replaced immediately by the awarded respondent without expense to the CGA. Such repairs or
replacements shall be made to the CGA or CGA representative’s satisfaction.
B.4.3 Letter of Substantial Completion: The awarded respondent shall provide a letter stating the substantial
completion date of the work outlined in this Contract.
B.4.4 Owner’s Manuals: The awarded Respondent shall provide to the CGA any owner’s manuals that are available
for any goods or equipment provided pursuant to the Contract.
PART C PAYMENT TERMS
C.1 Compensation Amount
Proposals shall reflect all costs and any payment discounts on the Pricing Page included in this RFP. (Attachment A)
There shall be no reimbursement for travel and/or travel-related expenses. Any other expense reimbursements shall be
supported by detailed paid receipts for charges incurred prior to payments being made by the CGA. Credit card slips or
statements are not acceptable. All costs of consumable materials and shipping shall be included in the Pricing provided in
response to this RFP. No additional compensation will be made to the awarded respondent for consumable materials
and/or shipping.
C.2 Invoice Guidelines
C.2.1 Properly Prepared Invoice
A properly prepared invoice shall include:
(a) The purchase order number,
(b) Invoice date,
(c) Invoice number,
(d) Description of the service provided, and
(e) All invoices shall reflect the lines on the signed purchase order.
The CGA reserves the right to reject invoices for payment if they are not considered properly prepared as defined
above.
C.2.2 Frequency of Billing
Invoices shall be submitted upon completion of the project.
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