Irrigation Systems Maintenance Services

Agency: State Government of Connecticut
State: Connecticut
Type of Government: State & Local
Category:
  • R - Professional, Administrative and Management Support Services
Posted: Jul 18, 2018
Due: Aug 1, 2018
Solicitation No: 1819-1
Publication URL: To access bid details, please log in.
Organization Avon, Town of
Project/Solicitation # 1819-1
Solicitation Type Invitation to Bid
Due Date 08/01/2018
Set-Aside NO
Qualified Partnership NO
Summary Irrigation Systems Maintenance Services
Contact Name Alexander Trujillo
E-Mail atrujillo@avonct.gov
Phone (860) 673-6151
FAX (860) 673-0338
WebSite www.avonct.gov
Additional Description The Town of Avon, CT is soliciting bids for irrigation maintenance services. Work under this contract will include automatically scheduled spring start up, service and parts as needed during the season including labor, and automatically scheduled fall winterization.
Documents

Attachment Preview

LEGAL NOTICE
TOWN OF AVON, CONNECTICUT
INVITATION FOR BID FOR
IRRIGATION SYSTEMS MAINTENANCE SERVICES
July 18, 2018
The Town of Avon invites sealed bids for irrigation systems maintenance services until 10:30 AM
on August 1, 2018. At that time bids will be opened in public and read aloud.
The documents comprising the Invitation for Bid may be obtained in person at Avon Town Hall,
Office of the Town Manager, 60 West Main Street, Avon, CT 06001, during the hours of 8:00 AM
– 4:45 PM Monday through Thursday and 8:00 AM to 12:00 PM on Friday or on the Town’s
website, www.avonct.gov, (under “QUICK LINKS”) Public Bids & RFPs.
A mandatory pre-bid conference will be held on Tuesday, July 24, 2018 at 10:00 AM at the Avon
Town Hall, Building #1, 60 West Main Street, Avon, CT 06001. The Town will reject a bid
received from a vendor who did not attend the conference.
Addenda will be issued only to those Bidders who have registered with the Town at the mandatory
pre-bid conference.
The Town of Avon reserves the rights to amend or terminate this Invitation for Bid, accept all or
any part of a bid, reject all bids, waive any informalities or non-material deficiencies in a bid, and
award the contract to the lowest bid that meets the criteria set forth in the Invitation for Bid and is
in the best interests of the Town.
TOWN OF AVON, CONNECTICUT
INVITATION FOR BID FOR
IRRIGATION SYSTEMS MAINTENANCE SERVICES
18/19-1
Bid Opening Date:
Bid Opening Time:
Bid Place:
August 1, 2018
10:30 AM
Avon Town Hall, Office of the Town Manager
*******************************************************************************
The Town of Avon is soliciting bids for irrigation maintenance services. It is the intent of the
Town of Avon to hire a Contractor to provide these services.
One (1) original and one (1) copy of sealed Bids must be received in the Avon Town Hall, Town
Manager’s Office, 60 West Main Street, Avon, CT 06001, by the date and time noted above. The
Town will not accept submissions by e-mail or fax. The Town will not accept Bids received after
the date and time noted above.
The documents comprising this Invitation for Bid (IFB) can be found on the Town’s website,
www.avonct.gov, (under “QUICK LINKS”) Public Bids & RFPs. They can also be obtained in
person at the Avon Town Hall, Office of the Town Manager, 60 West Main Street, Avon, CT
06001, during the hours of 8:00 AM – 4:45 PM, Monday through Thursday, and 8:00 AM to
12:00 PM on Friday. Each bidder is responsible for checking the Town’s website to
determine if the Town has issued any addenda to this Bid and, if so, to complete its Bid in
accordance with the IFB as modified by the addenda.
Bids must be held firm and cannot be withdrawn for sixty (60) calendar days after the opening
date.
The Town reserves the rights to amend or terminate this IFB, accept all or any part of a Bid, reject
all Bids, waive any informalities or non-material deficiencies in a Bid, and award the Bid to the
lowest Bid that meets the criteria set forth in the IFB and that is in the best interest of the Town.
This Bid includes:
- Standard Instructions to Bidders
- Required Contract Terms
- Specifications
- Insurance Requirements
- Bid Form
- Bidder’s Legal Status Disclosure Form
- Bidder’s Non Collusion Affidavit Form
- Bidder’s Statement of References Form
- Addenda, if any
- The Contract in the form attached
- Irrigation Systems Maps
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TOWN OF AVON, CONNECTICUT
STANDARD INSTRUCTIONS TO BIDDERS
1. INTRODUCTION
The Town of Avon is soliciting bids for irrigation systems maintenance services. This IFB is not a
contract offer, and no contract will exist unless and until a written contract (the “Contract”)
is signed by the Town and the successful bidder.
Interested parties should submit a Bid in accordance with the requirements and directions
contained in this IFB. Bidders are prohibited from contacting any Town employee, officer or
official concerning this IFB, except as set forth in Section 6, below. A bidder’s failure to
comply with this requirement may result in disqualification.
Except as otherwise provided in the Contract, if there are any conflicts between the provisions of
these Standard Instructions to Bidders and any other documents comprising this IFB, these
Standard Instructions to Bidders shall prevail.
2. RIGHT TO AMEND OR TERMINATE THE IFB OR CONTRACT
The Town may, before or after Bid opening and in its sole discretion, clarify, modify, amend or
terminate this IFB if the Town determines it is in the Town’s best interest. Any such action shall
be effected by a posting on the Town’s website, www.avonct.gov, (under “QUICK LINKS”)
Public Bids & RFPs. Each bidder is responsible for checking the Town’s website to determine
if the Town has issued any addenda and, if so, to complete its Bid in accordance with the IFB
as modified by the addenda.
If this IFB provides for a multi-year Contract, the Town also reserves the right to terminate the
Contract in subsequent years in the event that the Town Council declines to appropriate sufficient
funds. The Town shall have no obligation or liability to the successful bidder for any unfunded
year or years.
3. KEY DATES
Pre-Bid Conference (Mandatory): July 24, 2018 at 10:00 AM
Bid Opening:
August 1, 2018
Interviews:
N/A
Preliminary Notice of Award:
Within sixty days of Bid Opening
Contract Execution:
Within sixty days of Bid Opening
The Interviews, Preliminary Notice of Award and Contract Execution dates are anticipated, not
certain, dates.
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4. OBTAINING THE IFB
All documents that are a part of this IFB can be found on the Town’s website, www.avonct.gov,
(under “QUICK LINKS”) Public Bids & RFPs. They can also be obtained in person at the Avon
Town Hall, Office of the Town Manager, 60 West Main Street, Avon, CT 06001, during the hours
of 8:00 AM – 4:45 PM, Monday through Thursday, and 8:00 AM to 12:00 PM on Friday.
5. BID SUBMISSION INSTRUCTIONS
Bids must be received in the Avon Town Hall, Town Manager’s Office, 60 West Main Street,
Avon, CT 06001 prior to the date and time the Bids are scheduled to be opened publicly.
Postmarks prior to the opening date and time do NOT satisfy this condition. The Town will NOT
accept late Bids. The Town will NOT accept submissions by e-mail or fax. Bidders are solely
responsible for ensuring timely delivery.
One (1) original and one (1) copy of all Bid documents must be submitted in sealed, opaque
envelopes clearly labeled with the bidder’s name, the bidder’s address, the words "BID
DOCUMENTS,and the Bid Title, Bid Number and Bid Opening Date. The Town may
decline to accept Bids submitted in unmarked envelopes that the Town opens in its normal course
of business. The Town may, but shall not be required to, return such Bid documents and inform
the bidder that the Bid documents may be resubmitted in a sealed envelope properly marked as
described above.
Bid prices must be submitted on the Bid Form included in this IFB. All blank spaces for Bid
prices must be completed in ink or be typewritten; Bid prices must be stated in both words and
figures. The person signing the Bid Form must initial any errors, alterations or corrections on that
form. Ditto marks or words such as “SAME” shall not be used in the Bid Form.
Bids may be withdrawn personally or in writing provided that the Town receives the withdrawal
prior to the date and time the Bids are scheduled to be opened. Bids are considered valid, and may
not be withdrawn, cancelled or modified, for sixty (60) calendar days after the opening date, in
order to give the Town sufficient time to review the Bids, investigate the bidders’ qualifications,
secure any required municipal approvals, and execute a binding contract with the successful
bidder.
An authorized person representing the legal entity of the bidder must sign the Bid Form and all
other forms included in this IFB.
6. QUESTIONS AND AMENDMENTS
Questions concerning the process and procedures applicable to this IFB are to be submitted only
in writing (including by e-mail or fax) and directed only to:
Name:
Department:
E-mail:
Phone:
Fax:
Grace Tiezzi
Town Manager’s Office
gtiezzi@avonct.gov
860-409-4300
860-409-4368
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Questions concerning IFB Specifications are to be submitted only in writing (including by e-mail
or fax) and directed only to:
Name:
Department:
E-mail:
Phone:
Fax:
Alexander M. Trujillo, Deputy Director
Public Works
atrujillo@avonct.gov
860-673-6151
860-673-0338
Bidders are prohibited from contacting any other Town employee, officer or official
concerning this IFB. A bidder’s failure to comply with this requirement may result in
disqualification.
The appropriate Town representative listed above must receive any questions from bidders no
later than seven (7) business days before the Bid opening date. That representative will confirm
receipt of a bidder’s questions by e-mail.
The Town will answer all relevant written questions by issuing one or more addenda, which shall
be a part of this IFB and the resulting Contract, containing all questions received as provided for
above and decisions regarding same.
At least four (4) calendar days prior to Bid opening, the Town will post any addenda on the
Town’s website, www.avonct.gov, (under “QUICK LINKS”), Public Bids & RFPs. Each bidder
is responsible for checking the website to determine if the Town has issued any addenda and,
if so, to complete its Bid in accordance with the IFB as modified by the addenda.
No oral statement of the Town, including oral statements by the Town representatives listed
above, shall be effective to waive, change or otherwise modify any of the provisions of this IFB,
and no bidder shall rely on any alleged oral statement.
7. ADDITIONAL INFORMATION
The Town reserves the right, either before or after the opening of Bids, to ask any bidder to clarify
its Bid or to submit additional information that the Town in its sole discretion deems desirable.
8. COSTS FOR PREPARING BID
Each bidder’s costs incurred in developing its Bid are its sole responsibility, and the Town shall
have no liability for such costs.
9. OWNERSHIP OF BIDS
All Bids submitted become the Town’s property and will not be returned to bidders.
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only as a convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.