Sheriff's Office Ammunition

Agency: Sedgwick County
State: Kansas
Type of Government: State & Local
Category:
  • 13 - Ammunitions and Explosives
Posted: Feb 23, 2021
Due: Mar 16, 2021
Solicitation No: 21-0011
Publication URL: To access bid details, please log in.
RFB/RFP Due Date Description Document Pre-bid Conference
21-0011 3/16/2021 1:45:00 PM Sheriff's Office Ammunition

Attachment Preview

SEDGWICK COUNTY, KANSAS
DIVISION OF FINANCE
Purchasing Department
525 N. Main, Suite 823 ~ Wichita, KS 67203
Phone: 316 660-7255 Fax: 316 383-7055
https://www.sedgwickcounty.org/finance/purchasing/
requests-for-bid-and-proposal/
February 22, 2021
REQUEST FOR BID
RFB #21-0011
SHERIFF’S OFFICE AMMUNITION
Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking bids for Sheriff’s Office Ammunition. If your
firm is interested in submitting a response, please do so in accordance with the instructions contained within the attached
Request for Bid. Responses are due no later than 1:45 pm CDT, March 16, 2021.
All contact concerning this solicitation shall be made through the Purchasing Department. Bidders shall not contact
county employees, department heads, using agencies, evaluation committee members or elected officials with questions or
any other concerns about the solicitation. Questions, clarifications and concerns shall be submitted to the Purchasing
Department in writing. Failure to comply with these guidelines may disqualify the Bidder’s response.
Sincerely,
Lee Barrier
Purchasing Agent
LB/ch
RFB #21-0011
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Sedgwick County….Working for You
Table of Contents
I.
Purpose
II. Submittals
III. Scope of Work
IV. Sedgwick County’s Responsibilities
V. Bid Terms
A. Questions and Contact Information
B. Minimum Firm Qualifications
C. Evaluation Criteria
D. Request for Bid Timeline
E. Contract Period and Payment Terms
F. Insurance Requirements
G. Indemnification
H. Confidential Matters and Data Ownership
I. Bid Conditions
VI. Required Response Content
VII. Response Form
RFB #21-0011
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Sedgwick County….Working for You
I. Purpose
Sedgwick County, located in south-central Kansas, is one of the most populous of Kansas’ 105 counties with a population
estimated at more than 514,000 persons. It is the sixteenth largest in area, with 1,008 square miles, and reportedly has the
second highest per capita wealth among Kansas’ counties. Organizationally, the County is a Commission/Manager entity,
employs nearly 2,800 persons, and hosts or provides a full range of municipal services, e.g. – public safety, public works,
criminal justice, recreation, entertainment, cultural, human/social, and education.
Sedgwick County is seeking bids for Sheriff’s Office Ammunition, in accordance with the specifications outlined, for
Sedgwick County Sheriff’s Office.
II. Submittals
Carefully review this Request for Bid. It provides specific technical information necessary to aid participating firms in
formulating a thorough response. Should you elect to participate, submit one (1) original AND one (1) electronic copy
(PDF/Word supplied on a flash drive) of the entire document with any supplementary materials to:
Lee Barrier
Sedgwick County Purchasing Department
525 N. Main, Suite 823
Wichita, KS 67203
SUBMITTALS are due NO LATER THAN 1:45 pm CDT, TUESDAY, MARCH 16, 2021. Responses must be sealed
and marked on the lower left-hand corner with the firm name and address, bid number, and bid due date. Late or
incomplete responses will not be accepted and will not receive consideration for final award. Bids/proposals that arrive late
due to the fault of the U.S. Postal Service, United Parcel Service, DHL, FedEx, any delivery/courier service, or any other
carrier of any sort are still considered late and shall not be accepted by the county.
Bid responses will be acknowledged and read into record at bid opening, which will occur at 2:00 pm CDT, on the due
date.
III. Scope of Work
Sedgwick County is seeking bids for Ammunition in accordance with the specifications outlined for Sedgwick
County Sheriff’s Office.
IV. Sedgwick County’s Responsibilities
Provide information, as legally allowed, in possession of the county, which relates to the county’s requirements or
which is relevant to this project.
Designate a person to act as the County Contract Manager with respect to the work to be performed under this
contract.
County reserves the right to make inspections at various points of the project. Contractor agrees to openly
participate in said inspections and provide information to the county on the progress, expected completion date
and any unforeseen or unexpected complications in the project.
RFB #21-0011
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Sedgwick County….Working for You
V. Bid Terms
A. Questions and Contact Information
Any questions regarding this document must be submitted in writing to Lee Barrier at Lee.Barrier@sedgwick.gov
by 5:00 pm CST, March 9, 2021. Any questions of a substantive nature will be answered in written form as an
addendum and posted on the purchasing website at https://www.sedgwickcounty.org/finance/purchasing/requests-for-
bid-and-proposal/ under the Documents column associated with this bid number by 5:00 pm CST, March 12, 2021.
Firms are responsible for checking the website and acknowledging any addenda on their bid response form.
B. Minimum Firm Qualifications
This section lists the criteria to be considered in evaluating the ability of firms interested in providing the service(s)
and/or product(s) specified in this Request for Bid. Firms must meet or exceed these qualifications to be considered for
award. Bids submitted must reflect in detail their inclusion as well as the degree to which they can be provided. Any
exceptions to the requirements listed should be clearly detailed in proposer’s response.
Bidders shall:
1. Have proper certification(s) or license(s) for the services/product specified in this document.
2. Ensure that project work meets all local, state and federal laws, regulations and ordinances.
3. Have the capacity to acquire all required permits, bonds, escrows or insurances.
4. Provide appropriate project supervision and quality control procedures.
5. Have appropriate material, equipment and labor to perform job safely and efficiently. All costs associated with
meeting this requirement will be the sole responsibility of the vendor.
C. Evaluation Criteria
An award will be made to the lowest responsible and responsive bidder.
D. Request for Bid Timeline
The following dates are provided for information purposes and are subject to change without notice. Contact the
Purchasing Department at (316) 660-7255 to confirm any and all dates.
Distribution of Request for Bid to interested parties
Clarification, Information and Questions submitted in writing by 5:00 pm CST
Addendum Issued by 5:00 pm CST
Sealed Bid due before 1:45 pm CDT
Board of Bids and Contracts Recommendation
Board of County Commission Award
February 22, 2021
March 9, 2021
March 12, 2021
March 16, 2021
March 18, 2021
March 24, 2021
E. Contract Period and Payment Terms
A contractual period will begin following Board of County Commissioners (BoCC) approval of the successful
firm(s) for three (3) years with two (2) one (1) year options to renew, at County's sole option.
Either party may cancel its obligations herein upon thirty-day (30) prior written notice to the other party. It is
understood that funding may cease or be reduced at any time, and in the event that adequate funds are not available
to meet the obligations hereunder, either party reserves the right to terminate this agreement upon thirty (30) days
prior written notice to the other. Payment will be remitted following receipt of monthly detailed invoice.
Payment and Invoice Provisions
https://www.sedgwickcounty.org/media/39239/payment_and_invoice_provisions.pdf
RFB #21-0011
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Sedgwick County….Working for You
F. Insurance Requirements
Liability insurance coverage indicated below must be considered as primary and not as excess insurance. If
required, Contractor’s professional liability/errors and omissions insurance shall (i) have a policy retroactive date
prior to the date any professional services are provided for this project, and (ii) be maintained for a minimum of 3
years past completion of the project. Contractor shall furnish a certificate evidencing such coverage, with County
listed as an additional insured including both ongoing and completed operations, except for professional liability,
workers’ compensation and employer’s liability. Certificate shall be provided prior to award of contract.
Certificate shall remain in force during the duration of the project/services and will not be canceled, reduced,
modified, limited, or restricted until thirty (30) days after County receives written notice of such change. All
insurance must be with an insurance company with a minimum BEST rating of A-VIII and licensed to do business
in the State of Kansas (must be acknowledged on the bid/proposal response form).
NOTE: If any insurance is subject to a deductible or self-insured retention, written disclosure must be included in
your proposal response and also be noted on the certificate of insurance.
It is the responsibility of Contractor to require that any and all approved subcontractors meet the minimum
insurance requirements.
Workers’ Compensation:
Applicable coverage per State Statutes
Employer’s Liability Insurance:
Commercial General Liability Insurance (on form CG 00 01 04 13 or its equivalent):
Each Occurrence
General Aggregate, per project
Personal Injury
Products and Completed Operations Aggregate
Automobile Liability:
Combined single limit
Umbrella Liability:
Following form for both the general liability and automobile
__X__ Required / ____ Not Required
Each Claim
Aggregate
Professional Liability/ Errors & Omissions Insurance:
____ Required / __X__ Not Required
Each Claim
Aggregate
Pollution Liability Insurance:
____ Required / __X__ Not Required
Each Claim
Aggregate
Special Risks or Circumstances:
$500,000.00
$1,000,000.00
$2,000,000.00
$1,000,000.00
$2,000,000.00
$500,000.00
$1,000,000.00
$1,000,000.00
$1,000,000.00
$1,000,000.00
$1,000,000.00
$1,000,000.00
Entity reserves the right to modify, by written contract, these requirements, including limits, based on the nature of the
risk, prior experience, insurer, coverage, or other special circumstances.
IF CONTRACTOR IS PROVIDING CONSTRUCTION SERVICES:
In addition to the above coverages, Contractor shall also provide the following:
Builder’s Risk Insurance:
In the amount of the initial Contract Sum, plus the value of subsequent
modifications and cost of materials supplied and installed by others,
comprising the total value for the entire Project on a replacement cost basis
without optional deductibles. Entity, Contractor, and all Subcontractors shall
be included as named insureds.
RFB #21-0011
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Sedgwick County….Working for You
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