2 ea. 1 Ton Regular Cab 4WD Trucks w/ Dump Bed

Agency: Sedgwick County
State: Kansas
Type of Government: State & Local
  • 23 - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles
Posted: May 6, 2021
Due: May 18, 2021
Solicitation No: 21-0030
Publication URL: To access bid details, please log in.
RFB/RFP Due Date Description Document Pre-bid Conference
21-0030 5/18/2021 1:45:00 PM 2 ea. 1 Ton Regular Cab 4WD Trucks w/ Dump Bed

Attachment Preview

Purchasing Department
525 N. Main, Suite 823 ~ Wichita, KS 67203
Phone: 316 660-7255 Fax: 316 383-7055
April 27, 2021
Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking bids for 2 ea. 1 Ton Regular Cab 4WD Trucks
w/ Dump Bed. If your firm is interested in submitting a response, please do so in accordance with the instructions
contained within the attached Request for Bid. Responses are due no later than 1:45 pm CDT, Tuesday, May 18, 2021.
All contact concerning this solicitation shall be made through the Purchasing Department. Bidders shall not contact
county employees, department heads, using agencies, evaluation committee members or elected officials with questions or
any other concerns about the solicitation. Questions, clarifications and concerns shall be submitted to the Purchasing
Department in writing. Failure to comply with these guidelines may disqualify the Bidder’s response.
Britt Rosencutter
Purchasing Agent
RFB #21-0030
Sedgwick County….Working for You
Table of Contents
II. Submittals
III. Scope of Work
IV. Sedgwick County’s Responsibilities
V. Bid Terms
A. Questions and Contact Information
B. Minimum Firm Qualifications
C. Evaluation Criteria
D. Request for Bid Timeline
E. Contract Period and Payment Terms
F. Insurance Requirements
G. Indemnification
H. Confidential Matters and Data Ownership
I. Bid Conditions
VI. Required Response Content
VII. Response Form
RFB #21-0030
Sedgwick County….Working for You
I. Purpose
Sedgwick County, located in south-central Kansas, is one of the most populous of Kansas’ 105 counties with a population
estimated at more than 514,000 persons. It is the sixteenth largest in area, with 1,008 square miles, and reportedly has the
second highest per capita wealth among Kansas’ counties. Organizationally, the County is a Commission/Manager entity,
employs nearly 2,800 persons, and hosts or provides a full range of municipal services, e.g. – public safety, public works,
criminal justice, recreation, entertainment, cultural, human/social, and education.
Sedgwick County is seeking bids for 2 ea. 1 Ton Regular Cab 4WD Trucks w/ Dump Bed, in accordance with the
specifications outlined, for Sedgwick County Public Works.
II. Submittals
Carefully review this Request for Bid. It provides specific technical information necessary to aid participating firms in
formulating a thorough response. Should you elect to participate, submit one (1) original AND one (1) copy of the entire
document with any supplementary materials to:
Britt Rosencutter
Sedgwick County Purchasing Department
525 N. Main, Suite 823
Wichita, KS 67203
SUBMITTALS are due NO LATER THAN 1:45 pm CDT, TUESDAY, May 18, 2021. Responses must be sealed and
marked on the lower left-hand corner with the firm name and address, bid number, and bid due date. Late or incomplete
responses will not be accepted and will not receive consideration for final award. Bids/proposals that arrive late due to the
fault of the U.S. Postal Service, United Parcel Service, DHL, FedEx, any delivery/courier service, or any other carrier of
any sort is still considered late and shall not be accepted by the county.
Bid responses will be acknowledged and read into record at bid opening which will occur at 2:00 pm CDT, on the due
III. Scope of Work
Provide two (2) each, One Ton Regular Cab 4WD Trucks W/Dump Bed.
IV. Sedgwick County’s Responsibilities
Provide information, as legally allowed, in possession of the county, which relates to the county’s requirements or
which is relevant to this project.
Designate a person to act as the County Contract Manager with respect to the work to be performed under this
County reserves the right to make inspections at various points of the project. Contractor agrees to openly
participate in said inspections and provide information to the county on the progress, expected completion date
and any unforeseen or unexpected complications in the project.
RFB #21-0030
Sedgwick County….Working for You
V. Bid Terms
A. Questions and Contact Information
Any questions regarding this document must be submitted in writing to Britt Rosencutter at
britt.rosencutter@sedgwick.gov by 5:00 pm CDT, May 3, 2021. Any questions of a substantive nature will be
answered in written form as an addendum and posted on the purchasing website at
https://www.sedgwickcounty.org/finance/purchasing/requests-for-bid-and-proposal/ under the Documents column
associated with this bid number by 5:00 pm CDT, May 6, 2021. Firms are responsible for checking the website and
acknowledging any addenda on their bid response form.
B. Minimum Firm Qualifications
1. The following specifications are for the procurement of 2 ea. 1Ton Regular Cab 4WD Trucks W/Dump Bed,
for Fleet Management to be used by Public Works.
2. Manufacturer’s standard equipment presumed to be included unless otherwise specified.
3. All items bid are to be factory installed unless authorized by Sedgwick County Fleet Management.
4. After award and prior to delivery, an appointment must be made to deliver vehicle to Fleet Management, 1021
Stillwell Wichita, Kansas. Please contact Penny Poland at 316-660-7477.
5. Fleet Management will not accept ownership until vehicles have been inspected for compliance with
specifications below and Manufacturer’s Statement of Origin (MSO) has been delivered.
6. Maintenance manuals to be invoiced separately.
7. Provide all warranty information.
8. Equipment shall meet or exceed the following descriptions. Any additions, deletions, or variations from
the following descriptions must be noted.
2 ea. 1 Ton Regular Cab 4WD Trucks W/Dump Bed
1. Cab: Standard bench seating, power windows, power locks
2. Transmission: automatic with overdrive and heavy duty transmission
3. Engine: 6.4 L, 8 cylinder, gas
4. Steering: Power, tilt, and cruise control
5. Fuel tank: 27 gallon capacity, either single or double tanks
6. Radiator: Heavy duty (largest engine and transmission cooling system
7. Alternator: Heavy duty, 100 amp
8. Batteries: Heavy duty maintenance free 600 CCA
9. Rear-end: Factory, heavy duty with posi-traction
10. Suspension: Heavy duty front and rear shock absorbers, springs, and
stabilizer bars
11. Radio: AM/FM
12. Exterior Color: White
13. Interior: Blue/gray vinyl. Floor covering black vinyl.
14. Glass: Safety with standard tinting
15. Tires: BSW all-terrain. Dual rear wheels. Full size mounted spare.
16. Back up alarm: Bell or Horn, factory installed
17. Heat/Air conditioning: Factory installed
18. Brakes: Factory power, 4 wheel ABS
19. Wipers: Intermittent wipers with window washer
20. Mirrors: Left and right swing away exterior with defrost
21. Tow Hooks: 2 front frame mounted
RFB #21-0030
Sedgwick County….Working for You
Accessories: Running boards, mud flaps front, and before and after rear
duals, prewired for county radio (12 volt)
22. Dump Bed:
a. Length: 9 ft.
b. Capacity: 2 yards
c. Fold down sides and screens window cab shield
d. Telescopic or underbody hoist rated at 6 tons
e. Standard lighting
f. Light Bar: Strobe light equal to or better than Code 3 Model 21TR4712
amber light bar/ LED white alley lights and arrow stick includes 4150
rocker switch box mounted to the cab shield.
g. Amber LED strobe lights mounted in rear of dump body- one on each
side Random quad flash
h. PTO hydraulic pump/tank/valve system – only control allowed in cab.
i. Wiring to be routed in conduit or high temperature looms
j. All conduits, looms and wiring shall be secured to the body frame with
insulated metal cable strips to prevent sagging and movement that may
result in damage.
k. Splices or connections made in the vehicle wiring that will be exposed to
the external environment shall be soldered and protected with heat
shrink tubing
l. Any electrical connection exposed to the elements must have a star
washer installed between the connection and the contact surface.
m. Under body tool boxes: 1 on each side of truck, mounted just behind the
cab. 36L x 18W x 18H. Equal to or better than Buyers Steel #BYP023-5
23. Trailer hitch combination: military pintle hook adaptable to 2-5/16
ball 2-5/16” NO RECEIVER. Electrical plug, 7 pin RV type.
24. Keys: 3 complete sets
25. Manuals: CD ROM if available
a. One (1) parts manual
b. One (1) service manual
c. Three (1) operator manuals
C. Evaluation Criteria
An award will be made to the lowest responsible and responsive bidder.
D. Request for Bid Timeline
The following dates are provided for information purposes and are subject to change without notice. Contact the
Purchasing Department at (316) 660-7255 to confirm any and all dates.
Distribution of Request for Bid to interested parties
Clarification, Information and Questions submitted in writing by 5:00 pm CDT
Addendum Issued by 5:00 pm CDT
Sealed Bid due before 1:45 pm CDT
Board of Bids and Contracts Recommendation
Board of County Commission Award
April 27, 2021
May 3, 2021
May 6, 2021
May 18, 2021
May 27,2021
June 2, 2021
RFB #21-0030
Sedgwick County….Working for You
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only as a convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.