Request for Proposals Access Control System

ADDENDUM 1 - Responses to Questions, Deadline extension, and Project Phases

The City of Alhambra is seeking proposals from qualified and experienced Contractor(s) to provide services for the installation and/or upgrade of an existing access control system for the Police Department facility. As a result of this RFP, the City expects to receive proposals for services to include installation of additional controlled access points, the replacements of existing controlled access points, maintenance and administration of upgrades. All Contractors wishing to submit proposals are required to attend a mandatory site visit of the Police Department facility located at 211 S. First Street, Alhambra, CA 91801. No proposals will be accepted from any contractor(s) not in attendance. Once the evaluation committee has reviewed and scored the RFP responses, the City will select the Contractor(s) most capable of providing a SYSTEM in its entirety and enter into contract for the purchase and installation of the SYSTEM, as well as training, maintenance and support of hardware and software. This RFP provides a list of required services, general information, instructions for submitting responses, and contractor(s) selection procedures.

RFP SCHEDULE AND PROCESS

The City anticipates the project schedule to be as follows:

**Tentative City Council contract award date, subject to change at City’s discretion.

Questions may be asked via email to Lieutenant John Lee at mlee@alhambrapd.org For security reasons, you must enable JavaScript to view this E-mail address. . All questions are due January 31, 2023, no later than 5:00 pm. A unified response will be provided on February 7, 2023, to all parties making email inquiries. All questions are to be asked via email, and phone inquiries will not receive a response.

Request for Proposal shall include all applicable State and Local sales taxes.

Request for Proposals may be withdrawn up and until the deadline date and time for final submission as noted in the Request for Proposal.

Proposal Instructions

Deadline for submitting proposals is 10:00 a.m., Tuesday, February 14, 2023. Mail or deliver to:

City of Alhambra, Police Department

Attn: Lieutenant John Lee

211 South First Street

Alhambra, CA 91801

Please submit one (1) original and four (4) color copies of the proposal and in addition to the hard copies, an electronic copy on a flashdrive shall be included with the proposal submitted. If no document can be identified as original bearing original signatures, Proposer’s proposal may be rejected at the discretion of the City. Proposal rate structure shall be submitted and clearly marked.

All submissions must be sealed in an envelope/package marked on the outside with “SEALED PROPOSAL FOR ACCESS CARD SYSTEM RFP NO. 2M23-2 DO NOT OPEN WITH REGULAR MAIL”. Proposals received after the deadline will be returned, unopened, to the Contractor.