Manhattan Beach Advanced Traffic Signal (MBATS) System Project

Agency: City of Manhattan Beach
State: California
Type of Government: State & Local
Category:
  • 63 - Alarm, Signal, and Detection Systems
  • 65 - Medical, Dental, and Veterinary Equipment and Supplies
  • Y - Construction of Structures and Facilities
Posted: Aug 31, 2020
Due: Sep 29, 2020
Solicitation No: E1247-20S
Publication URL: To access bid details, please log in.
Manhattan Beach Advanced Traffic Signal (MBATS) System Project
  • Department: Public Works, Public Works - Engineering
  • Category: Public Works Projects, General, Facebook RSS Feed, Twitter RSS Feed
  • RFP Number: E1247-20S
  • Start Date: 08/17/2020 1:00 PM
  • Close Date: 09/29/2020 4:30 PM




The City of Manhattan Beach seeks an experienced Consultant to assist the City with professional design services for the Manhattan Beach Advanced Traffic Signal (MBATS) System Project. For further details and proposal requirements please review the Request for Proposal .


City Project Manager: Helen Shi, PE, | TE hshi@citymb.info | (310) 802-5354


In addition, you are encouraged to subscribe to eNews to automatically receive any bid addenda that might be released. Please contact the Engineeringn Secretary, Liana Urrutia, if you have any questions.


Thank you for your consideration. Additional bid opportunities can be found on the City's website.


Liana Urrutia

Engineering Secretary | (310) 802-5353 | lurrutia@citymb.info




Attachment Preview

City of Manhattan Beach
Department of Public Works
3621 Bell Avenue, Manhattan Beach, CA 90266
Phone: (310) 802-5350 Fax: (310) 802-5351 TDD: (310) 546-3501
REQUEST FOR PROPOSAL FOR
PROFESSIONAL DESIGN SERVICES FOR
MANHATTAN BEACH ADVANCED TRAFFIC SIGNAL (MBATS)
SYSTEM PROJECT
RFP NO. E1247-20S
RFP #E1247-20S
Prem Kumar
City Engineer
CITY OF MANHATTAN BEACH
Department of Public Works
Engineering Division
3621 Bell Avenue
Manhattan Beach, CA 90266
Helen Shi
Project Manager
310.802.5354
August 2020
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MB Advanced Traffic Signal System Project
Professional Design Services
for the
Manhattan Beach Advanced Traffic Signal System Project
1. Instructions to Proposers
Proposers are to read and understand all of the information contained in this Request for Proposal
(RFP). The proposal shall address all the items outlined in this RFP. The provisions of this RFP
along with the proposal submitted will be part of the contract documents for this project. The City’s
Project Manager for this project is Helen Shi.
2. Anticipated Schedule of Events
Proposers shall note that a pre-proposal meeting was not established for this proposal solicitation
due to the fact that the requested scope of work is industry standard and abundant amount of
project information is provided in the RFP on the City’s website.
ACTION
Availability of Request for Proposal
Last Day to Submit Questions
Proposal Submission Deadline
Staff Review of Proposals
Interview(s) with Top Ranked Consultant(s) – (If Needed)
City Council Award
Contract Execution
Notice To Proceed
DATE
8/17/2020
9/15/20 at 12:00 PM
9/29/20 at 4:30 PM
2 weeks (minimum)
Week of 10/19/20
December 1, 2020
3 weeks
Week of 12/28/20
3. Project Information
Project Area
The City of Manhattan Beach is located within the southwestern coastal portion of Los Angeles
County in what is commonly referred to locally as the “South Bay” area. The City is bounded on
the north by El Segundo, on the east by Hawthorne, on the east and south by Redondo Beach,
on the south by Hermosa Beach, and on the west by the Pacific Ocean. The City is a beach
community with approximately 2.1 miles of beachfront. The City has a total land area of 1,788
acres (3.88 square miles). The City is bound by Rosecrans Avenue on the north, Aviation
Boulevard on the east, Artesia Boulevard on the south and the Pacific Ocean on the west.
Sepulveda Boulevard (State Highway 1) runs north-south through the middle of the City.
RFP #E1247-20S
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MB Advanced Traffic Signal System Project
Introduction
The City of Manhattan Beach (City) is a full service City with a population of over 36,000. The City
Department of Public Works is soliciting proposals from experienced and qualified engineering
firms (Consultant) for the Manhattan Beach Advanced Traffic Signal System (MBATS) Project
(Project). The City seeks a Consultant experienced in the intersection and traffic signal system
design and fiber network Intelligent Transportation System integration to work closely with Public
Works staff to ensure the project is executed in a timely manner. The consultant selected for the
project will be required to provide all necessary traffic engineering, civil engineering and surveying
services to take the project from inception to completion.
Background
Currently, signals along the main transportation corridors throughout Manhattan Beach are
activated using one or more standard technologies, including loop detection, video detection and
fully actuated, time of day signal timing. These intersections carry a significant amount of
inbound, outbound and through traffic during peak commuting times of the day (primarily from
6:30 am to 9:00 am, and from 3:30 to 7:00 pm). Traffic signal management of these intersections
is limited by current technologies and is unable to be expanded to capture the traffic benefits of
emerging technologies, such as smart cities, autonomous, connected mobile devices and
connected vehicles, etc., all of which have great potential to reduce traffic congestion through
dynamic traffic management (v2v and v2x).
Project Description
The City is looking for professional design services and requires support from an experienced
and qualified engineering firm for the MBATS System Project. The purpose of the project is to
build a fiber network in the City along main transportation corridors, and connect to the Los
Angeles County fiber network hub near Grevillea Avenue at Artesia Boulevard, so that traffic
signal timing and operations can be integrated into the broadband network. This is part of the
South Bay Fiber Network Project by South Bay Cities Council of Governments (SBCCOG) as part
of their Metro Highway Program. SBCCOG proposes to construct a fiber-optic broadband
infrastructure to connect City Halls in the South Bay sub-region, which will support enhancements
for mobility and accessibility systems, and networks that serve South Bay residents through
services offered by municipalities. The brief introduction of South Bay Fiber Network Project with
Metro Fiber Ring Diagram are included in Appendix E. More details of South Bay Fiber Network
are presented as GIS interactive map system at SBCCOG’s website. The ITS design architecture
must be consistent with Southern California Region of Government (SCAG) Regional ITS
Architecture to satisfy FHWA Rule 940 requirements. This City project is funded by Metro and
the agreement is attached as Appendix H.
4. Scope of Services and Deliverables
As part of the whole South Bay Fiber Network Project, the City of Manhattan Beach Advanced
Traffic Signal System Project includes two phases. Phase I includes construction of fiber network
along Manhattan Beach Boulevard from Manhattan Avenue to Aviation Boulevard, along
Redondo Avenue between Manhattan Beach Boulevard and Artesia Boulevard, along Artesia
Boulevard from Prospect Avenue to Grevillea Avenue where it connects to Los Angeles County
Fiber Network Hub Connection. Phase II includes construction of fiber network to the extent of
the City boundaries along Rosecrans Avenue, Marine Avenue, Highland Avenue and Aviation
Boulevard. The whole project will eventually connect all signalized intersections within one mile
of the state highway (Pacific Coast Highway 1/Sepulveda Boulevard) with a high-speed fiber
network that will support emerging traffic management technologies, such as dynamic signal
RFP #E1247-20S
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MB Advanced Traffic Signal System Project
timing, connected mobile devices, vehicle to vehicle connections, autonomous vehicles and other
smart cities initiatives that will improve traffic signalization and operational efficiencies. Each of
the traffic signals will be installed with Advanced Transportation Controllers (ATC) and Video
(Detection) Management Systems (VMS) capable of communicating via advance fiber network.
Certain strategic intersections will also include High Definition (HD) Internet Protocol (IP) Close
Circuit Television (CCTV) camera system for fast response traffic operation incident
management. City Gateway corridors such as Rosecrans Avenue (Phase II), Manhattan Beach
Boulevard (Phase I) and Artesia Boulevard (Phase I) could have Dynamic Message Signs (DMS)
that would provide real time traffic information for commuter traffic to the freeways and State
highways. The City is interested in implementation of technology that will allow for connecting
(V2V, V2X, V2I, etc.) mobile devices and Connected Vehicles (CV) perhaps using Bluetooth
(discoverable and non-discoverable signals) and dedicated short range communications. This will
allow for the ability to see accurately what is occurring in its road network in real-time with ability
to download and report on travel times and speeds using industry standard software tools.
Addressing transit signal priority, emergency vehicle preemption, pedestrian and bicycle mobility
and safety are important elements. The City also plans to make the pathway available to adjacent
cities in preparation for their own upgrades so that the total cost of accessing high speed fiber for
south bay signal upgrades is minimized. This would most readily benefit cities with whom we
share borders, including El Segundo, Hawthorne, Redondo Beach, Hermosa Beach and Los
Angeles County. In addition, Consultant should consider to provide allocation of excess fiber for
interagency connections to Regional Integration of Intelligent Transportation Systems (RIITS)
program per the regional ITS architecture and mark the plans for the strands of fiber allocated to
RIITS so that Los Angeles County Metropolitan Transportation Authority (Metro) could provide
administration of the allocated fiber through the City. The conceptual layout of Phases I and II
fiber network is presented in Appendix F.
The specific work includes design engineering services to lay out the construction route of the
complete City fiber network and its connection to Los Angeles County fiber network hub
connection near Hawthorne Boulevard along Artesia Boulevard. The design should also consider
upgrading connection points as needed with head-in location to the City Hall and/or designated
City area to a localized workstation that will allow for remote command and control of the traffic
signal network and coordination with adjacent cities and the County Traffic Operations Center.
The Consultant is required to design and coordinate intersection signal timing synchronization
along main transportation corridors, adjust setting of the signal timing according to the master
intersections in the whole fiber network. In addition, the Consultant need to consider potential
data center upgrade, including data center inside wiring design and communication room
additions, systems infrastructure upgrade, such as firewalls, switches and servers, etc.
4.1 Project Management
The Consultant Project Manager plays a very important role in this project. The Project
Manager is responsible for taking the lead (emphasis - do not expect the City’s Project
Manager to lead this project) in all coordination with all applicable agencies identified to obtain
buyoff and signoff on the final design and ensuring the final design mylars are delivered in a
timely manner. The Project Manager/Engineer proposed for this project must be a registered
Civil Engineer in the State of California with sufficient expertise in intersection design,
intersection traffic signal design, Intelligent Transportation System Design, fiber network
integration, pavement rehabilitation, construction plans and specification development.
The Consultant shall prepare a project schedule and conduct monthly update status meetings.
The Consultant shall develop a schedule using MS Project to include, but not limited to,
RFP #E1247-20S
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MB Advanced Traffic Signal System Project
delivery milestones, 2-week City review periods for all deliverables provided to the City, public
outreach meetings, etc. Project schedule shall be updated monthly and submitted prior to
monthly Progress Meetings. The Consultant shall conduct monthly Progress Meetings to
update City staff on the status of specific tasks, pertinent deliverables, etc. The Consultant’s
project manager shall attend pre-bid and pre-construction meetings prior to construction. All
project meetings shall be included in the overall fee proposal. The Consultant shall coordinate
with other agencies, utilities and affected property owners related to this project.
4.2 Background Research
Research and obtain available as-built plans (inclusive of intersection signal plans, all utilities,
communications, etc.) to be depicted on the plans, construction records, City’s
water/sewer/storm drain master plan, topographic survey, survey ties, City benchmarks, basis
for bearings and stations, existing right-of-way (to be clearly depicted on the plans), City
standards, and improvements within and adjacent to the project area. The Consultant shall
keep a log of all documents obtained for the project. Some existing utility record drawings,
street improvement drawings and street profile drawings will be provided by the City to the
Consultant for reference guidance.
4.3 Field Check and Data Collection
The Consultant shall conduct site visits to identify existing conditions in and around the project
work area, and review all available documentation related to the main transportation corridors.
Perform thorough field inspection of utilities and private property improvements in public right-
of-way encroachment areas. Compare all field investigation findings with existing plans.
Evaluate the existing conduit conditions. Open traffic signal cabinets and boxes to determine
extent of potential replacement. Identify, coordinate and pothole all applicable conflicting
utilities to confirm depth in the project area to facilitate the final design of the Project. Identify
the potential relocation of any utilities and conduct Geotechnical report. In addition, use ITS
Field Inventory Resource Sharing Tool (ITS FIRST) as part of data collection and update ITS
FIRST with collected data as part of the project. Information about ITS FIRST may be found
by visiting https://www.laconnect-it.com/ and contacting ITS FIRST for access and more
information.
4.4 Utility & Agency Coordination
The Consultant shall prepare and mail preliminary utility notices on City letterhead to obtain
maps and other documents to identify existing utility locations on the plans. The utility notices
are as follows: 1st Utility Notice – Preliminary Project Notice and Request As-built Maps; 2nd
Utility Notice – Review and Identify Potential Conflict and Need to Relocate; 3rd Utility Notice
– Notice to Relocate; and 4th Utility Notice – Final Notice to Relocate Immediately, if
applicable. 2nd, 3rd and 4th Utility Notices should include 35%, 65% and 95% complete plans,
respectively. The Consultant shall document via a regularly updated log sheet, and call or
meet the utility companies, as necessary, until a written response form is received from each
potential conflicting utility. The Consultant shall coordinate with affected utility companies to
depict any necessary utility modifications. The City has available contact information for
affected utilities, if needed. It may be assumed that the detailed design for new or relocated
utilities will be prepared by the affected utilities, and construction of the same will be the
responsibility of the affected utility. It is critical that the Consultant will be responsible to fully
coordinate and obtain approval in writing from Metro and the Regional Integration of Intelligent
Transportation Systems (RIITS) program, LA county, SCAG and Manhattan Beach City IT
RFP #E1247-20S
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MB Advanced Traffic Signal System Project
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.
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