South Bay Arrival Noise Study

Agency: City of Milpitas
State: California
Type of Government: State & Local
Category:
  • B - Special Studies and Analyses - Not R&D
Posted: May 21, 2019
Due: Jun 12, 2019
Publication URL: To access bid details, please log in.
solicitation description closing date
RFP 3446 South Bay Arrival Noise Study June 12, 2019 by 2:00 PM PST
Addendum #1
Contact: Timothy Cheng Assistant Engineer tcheng@ci.milpitas.ca.gov

Attachment Preview

City of Milpitas
NOTICE OF
REQUEST FOR PROPOSALS
No. 3446
SOUTH BAY ARRIVAL NOISE STUDY
Notice is hereby given that proposals will be received by the City of Milpitas, until 6/5/19 at 2:00 pm for:
SOUTH BAY ARRIVAL NOISE STUDY
The City of Milpitas (“City”) is seeking from a qualified proposer (“Proposer”) services to deliver monitoring
and documentation of South Bay Arrival flights to the Mineta San Jose International Airport that impacts the City
of Milpitas. The City of Milpitas is seeking individuals or firms with broad experience in many areas of aviation,
acoustics, noise abatement, federal and state noise regulations and aircraft noise and operations monitoring
systems. The purpose of this Request for Proposal (RFP) is to establish a pre-2015 baseline air traffic noise level
and collect air traffic noise data for assessment and comparison.
The scope of services, content of the proposal, and the selection process are described in the Request for Proposals
(“RFP”). Interested parties may obtain copies of the RFP by visiting the City’s website:
http://www.ci.milpitas.ca.gov/milpitas/departments/finance/bidopportunities/
.SUBMITTING THE PROPOSAL: Interested Proposers shall submit three (3) hardcopies and one (1)
electronic PDF copy of the proposal. Electronic copy must be on a CD or USB flash drive. Proposals must be
delivered by the specified deadline date and time to be considered eligible for review. Send proposals to the
following:
Attn: Tim Cheng
Engineering
455 E. Calaveras Blvd
Milpitas, CA 95035
For more information regarding the RFP, please contact:
Tim Cheng, TE
Assistant Engineer
408-586-3326
tcheng@ci.milpitas.ca.gov
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City of Milpitas
REQUEST FOR PROPOSALS
No. 3446
For
South Bay Arrival Noise Study
Date Issued: May 14, 2019
Proposal Deadline: June 5, 2019 at 2:00 PM
Issued By: City of Milpitas
Purchasing Division
455 E. Calaveras Blvd.
Milpitas, CA 95035
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TABLE OF CONTENTS
RFP No. 3446 – SOUTH BAY ARRIVAL NOISE STUDY
PROJECT DESCRIPTION
4
INSTRUCTIONS TO PROPOSER
5
LIST OF DOCUMENTS TO BE RETURNED WITH PROPOSAL
13
NARRATIVE PROPOSAL
14
CERTIFICATION OF PROPOSER
16
NON-COLLUSION DECLARATION
17
PROPOSER'S STATEMENT REGARDING CONTRACT AGREEMENT
18
PROPOSER'S STATEMENT REGARDING INSURANCE COVERAGE
19
WORKER'S COMPENSATION INSURANCE CERTIFICATE
20
NONDISCRIMINATORY EMPLOYMENT CERTIFICATE
21
WAGE THEFT CERTIFICATION
24
REFERENCES
25
EXHIBIT A - SCOPE OF SERVICES
26
EXHIBIT B - SAMPLE PROFESSIONAL SERVICES AGREEMENT
28
Schedule of Activities. The City reserves the right to amend the schedule below as necessary. All times
referenced are in Pacific Time.
Activity
RFP released
Deadline for Submitting Questions (4:00 PM)
Submit questions via email at tcheng@ci.milpitas.ca.gov
Proposal Submission Deadline (2:00 PM)
Evaluation Committee Review
Contract Award
Tentative Dates
May 14, 2019
May 21, 2019
June 5, 2019
June 15, 2019
July 1, 2019
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PROJECT DESCRIPTION
RFP No. 3446 – SOUTH BAY ARRIVAL NOISE STUDY
The City of Milpitas (“City”) is seeking proposals from qualified proposers (“Proposer”) in response to this
Request for Proposals (“RFP”) to deliver monitoring and documentation of South Bay Arrival flights to the
Mineta San Jose International Airport that impacts the City of Milpitas. The City of Milpitas is seeking individuals
or firms with broad experience in many areas of aviation, acoustics, noise abatement, federal and state noise
regulations and aircraft noise and operations monitoring systems. The purpose of this Request for Proposal (RFP)
is to establish a establish a pre-2015 baseline air traffic noise level and collect air traffic noise data for assessment
and comparison.
The scope of services (“Services”) sought under this RFP are set forth in more detail in Exhibit “A,” attached
hereto and incorporated herein by this reference. The City reserves the right to select more than one Proposer as
part of this RFP.
The City is seeking a ONE-year agreement. The term of the agreement will be from July 1, 2019 to July 1, 2020,
unless earlier terminated. The City reserves the right to review the successful Proposer’s performance at the end
of each year and cancel all or part of the agreement. The City reserves the right to extend the agreement for four
(4) one (1) year options exercisable at the City’s sole discretion, not to exceed five (5) years in total. The City
may exercise the renewal option years by written notice to the successful Proposer by US Mail, fax or email,
including a Purchase Order.
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INSTRUCTIONS TO PROPOSERS
RFP No. 3446 – SOUTH BAY ARRIVAL NOISE STUDY
ADDENDA. Addenda issued pursuant to this RFP, if any, will be posted on the City’s website:
http://www.ci.milpitas.ca.gov/milpitas/departments/finance/bidopportunities/. However, it is the sole
responsibility of the Proposer to check the website and/or contact the City’ listed in the Notice of Request for
Proposals directly to determine whether any addenda has been issued.
Any proposal submitted that does not acknowledge each and every addenda issued may be considered non-
responsive. Addenda, if any, must be acknowledged on the RFP Form in the space provided.
ANTI-DISCRIMINATION. It is the policy of the City that in connection with all Services performed under the
Agreement; there will be no discrimination against any prospective or active employee engaged in the Services
because of race, color, ancestry, national origin, religious creed, sex, age, or marital status. The Proposer agrees
to comply with applicable Federal and California laws including, but not limited to, the California Fair
Employment Practice Act, beginning with Labor Code Section 1735. In addition, the Proposer agrees to require
like compliance by any subcontractor employed to complete any Services under the Agreement.
AUTHORIZED SIGNATURES. Every proposal must be signed by the person or persons legally authorized to
bind the Proposer to a contract for the execution of the Services. Upon request of the City, any agent submitting
a proposal on behalf of a Proposer shall provide a current power of attorney certifying the agent’s authority to
bind the Proposer. If an individual makes the proposal, their signature, and post office address must be listed in
the proposal. If a firm or partnership makes the proposal, the name and post office address of the firm or
partnership and the signature of at least one of the general partners must be listed in the proposal. If a corporation
makes the proposal, the proposal shall show the name of the state under the laws of which the corporation is
chartered, the name and post office address of the corporation and the title of the person signing on behalf of the
corporation. Upon request of the City, the corporation shall provide a certified copy of the bylaws or resolution
of the board of directors showing the authority of the officer signing the proposal to execute contracts on behalf
of the corporation.
AWARD OF CONTRACT. Award, if made, will be made to the Proposer offering the most advantageous
proposal after consideration of all evaluation criteria (“Evaluation Criteria”) set forth below. An Evaluation
Committee will be established by the City. Proposers not meeting the minimum requirements established in
this RFP and not submitting all required documents may be deemed non-responsive to the RFP and thus
may not be considered by the Evaluation Committee. The Evaluation Committee will evaluate all proposals
received in accordance with the Evaluation Criteria. The City shall not be obligated to accept the lowest priced
proposal but will make an award in the best interests of the City after all factors have been evaluated.
EVALUATION CRITERIA
Weighted %
Cover Letter
0%
Company Profile
10%
Execution Plan
30%
Personnel Assigned
20%
References
10%
Proposed Compensation
30%
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