RFP Landscape Maintenance and On-Call Services

Agency: Napa County
State: California
Type of Government: State & Local
Category:
  • S - Utilities and Training Services
Posted: Dec 8, 2021
Due: Feb 10, 2022
Solicitation No: PM112101
Publication URL: To access bid details, please log in.
Bid Number: PM112101
Bid Title: RFP Landscape Maintenance and On-Call Services
Category: Construction, Roads and Public Works
Status: Open

Description:

Napa County Department of Public Works is seeking a qualified vendor to provide regular landscape maintenance services at three County campuses and at vegetated roadside strips and bioretention facilities in the Napa Valley Business Park / Airport Industrial Park Area and to provide as-needed on-call landscape services at various other County properties/facilities.

Updated documents:

RFP with Addendums 1 and also Addendum 1 - 2nd job walk and revised schedule has been posted.

Publication Date/Time:
11/15/2021 8:20 AM
Closing Date/Time:
2/10/2022 4:00 PM
Pre-bid Meeting:
See Addendum 1 - revised
Contact Person:
leigh.sharp@countyofnapa.org
Qualifications:
C-27 Landscaping Contractor License in the State of California. Trained in QWEL or Bay Friendly Landscape techniques, possession of Pesticide Applicator’s Certificate, registered with Napa County Agricultural Commissioner’s Office.
Special Requirements:
A mandatory job walk is scheduled for Monday, November 29 at 9:00 AM. Interested parties will meet at 2200 Napa Vallejo Hwy.
Related Documents:

Attachment Preview

Request for Proposal
Landscape Maintenance and
On-Call Services
RFP Number: PM112101
Release Date: November 15, 2021
Due Date: December 21, 2021 February 10, 2022 (see Addendum No. 1)
For information:
Leigh Sharp
Deputy Director of Public Works – General Services
Leigh.Sharp@countyofnapa.org
AVAILABLE ELECTRONICALLY ON COUNTY WEBSITE: WWW.COUNTYOFNAPA.ORG
Any changes or addenda will be posted to above website. Interested parties are responsible for
monitoring County issuance of changes or addenda.
2021 Landscape Maintenance and
On-Call Services, Number PM112101
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A. Purpose
The Napa County Department of Public Works is seeking a qualified vendor to provide regular landscape
services at three County campuses (South Campus, the Re-Entry Facility Campus, and the Sheriff’s
Office) and at vegetated roadside strips and bioretention facilities in the Napa Valley Business Park /
Airport Industrial Park Area (County Service Area #3 and Devlin Road Stormwater Retention Facilities),
and to provide as needed on-call landscape services at various other County properties/facilities.
B. Term of Contract and Scope of Work
Term of contract is anticipated to be five (5) years, comprised of an initial three (3) year term with the
provision of two (2) additional one (1) year terms. The contract start date is anticipated to be July 1,
2022.
See Attachment A for full scope of work.
C. Schedule of Events* REVISED: SEE ADDENDUM NO. 1
November 15, 2021
Request for Proposal released
November 29, 2021
Mandatory Job Walk at 9:00 am
December 1, 2021
Questions Due by 4:00 pm
December 8, 2021
Responses to questions will be published
December 21, 2021
Proposals due by 4:00 pm
December 22, 2021 – January 21, 2022
County review period
February 1, 2022
Intent to Award Notifications to be sent out.
February 8, 2022
Contract approval
July 1, 2022
Contract start date
*These dates may be changed at the discretion of Napa County. Changes to the job walk, due date for
questions or due date for proposal submittal will be made by written addendum.
D. Submission Process
Respondents shall submit in a sealed envelope one (1) signed original proposal, three (3) identical copies
of original proposal, and one electronic copy of proposal on a USB drive to:
Leigh Sharp, Deputy Director of Public Works-General Services
Department of Public Works
1195 Third Street, Ste. 101
Napa, CA 94559
Sealed envelope containing original signed proposal and copies should be marked as follows:
“Landscape Maintenance and On-Call Services, RFP number PM112101Attn: Leigh Sharp”
Proposals received in the Department of Public Works after Tuesday, December 21, 2021 at 4:00 p.m.
will not be considered and will be returned to the sender.
Proposals may be delivered in person, U.S. Mail, or Common Currier. No electronic or facsimile copies
will be accepted. It is the responsibility of the submitting party to insure timely delivery.
It is recommended that proposals be submitted on paper that contains at least 30% recycled content and
printed on both sides (duplex).
2021 Landscape Maintenance and
On-Call Services, Number PM112101
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Proposals must be submitted following the format provided in this RFP. Proposals not submitted in the
manner prescribed herein will not be considered.
E. General Conditions
By submitting a proposal, the Respondent represents and warrants that:
(a) The information provided is genuine and not a sham, collusive, or made in the interest or in
behalf of any party not therein named, and that the Respondent has not directly or indirectly induced or
solicited any other respondent to put in a sham proposal, or any other respondent to refrain from
presenting information and that the prospective provider has not in any manner sought by collusion to
secure an advantage; and
(b) The Respondent has not paid or agreed to pay any fee or commission, or any other thing of value
contingent upon the award of an exclusive operating area, to any employee, official, or existing
contracting consultant of the County.
This solicitation and related information can be found at https://www.countyofnapa.org/bids.aspx. Napa
County does not guarantee the accuracy of information posted on or obtained from third party
organizations.
All proposals become the property of the County. The County reserves the right to reject any and all
submittals; to request clarification of information submitted; to request additional information from
competitors; and to waive any irregularity in the submission and review process. None of the materials
submitted will be returned to the Respondent unless they are not submitted in a timely manner.
Proposals will become a public record and available for release to the public upon selection of a
successful Respondent and an Intent to Award Notification is distributed. Respondents shall specify in
their cover letter if they desire that any portion of their proposal be treated as proprietary and not
releasable as public information. If Respondent chooses to claim any information as proprietary, it must
specify those sections in the cover letter and provide any legal justification for treatment as such.
However, respondents should be aware that all such requests may be subject to legal review and
challenge. In such event, each Respondent shall be responsible for the legal defense against the release of
their proposal as public information.
The County reserves the right to award an agreement without further competition based on the responses
received to this RFP.
The County reserves the right to request additional information not included in this RFP from any or all
Respondents after proposal due date.
The County reserves the right to contact references not provided in the submittals.
The County reserves the right to incorporate its standard language into any contract resulting from this
RFP. The County’s contract template is attached for reference. Templates are attached for reference only
and do not need to be signed or returned with proposal.
The County reserves the right to reject any and all proposals or any part of a proposal if it is determined it
is not in the best interest of the County
The County reserves the right to contract for a part of the proposal if it is determined it is in the best
interest of the County
2021 Landscape Maintenance and
On-Call Services, Number PM112101
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The County reserves the right to reject the proposal of any proposer who previously failed to perform
properly, or complete on time, contracts of a similar nature, or to reject the proposal of a proposer who is
not in a position to perform such a contract satisfactorily. The County may reject the proposal of any
proposer who is in default of the payment of taxes, or other monies due to Napa County.
An individual who is authorized to bind the proposing agency contractually shall sign the proposal. The
signature must indicate the title or position that the individual holds in the firm. An unsigned proposal
shall be rejected.
Payment of California Prevailing Wage is required. In accordance with Section 1774 of the Labor
Code, the prevailing wage rates for classifications of labor to be employed in the work have been
determined and copies of the applicable determinations are on file at the Public Works Office and
may be reviewed upon request. Workers must be paid at the rates at least equal to the prevailing
wage.
Any and all proposers must be registered with the California Department of Industrial Relations
(DIR) pursuant to CA Labor Code Section 1725.5 and obtain a valid DIR registration number
prior to submitting proposal. Failure to provide a valid DIR registration number on Attachment C
– Rate Proposal Form will disqualify respondent.
Contractor shall keep in effect during at all times during the contract a valid C27-Landscaping Contractor
License in the State of California.
F. Security and Privacy.
Any persons entering a Napa County building may be required to complete a privacy declaration form.
G. Mandatory Job Walk REVISED: SEE ADDENDUM NO. 1
A mandatory job walk will take place on Monday November 29, 2021 starting at 9:00 a.m.. Five locations
will be included in the job walk. Participants are in charge of their own transportation to the job sites.
Public Works staff will lead the job walk giving proposers an opportunity to review the condition and size
of the grounds and facilities.
The job walk schedule is as follows (times, other than the starting time are approximate):
9:00 a.m.: Participants shall meet at 2200 Napa Vallejo Hwy. (Re-Entry Facility)
9:40 a.m.: 2751-A Napa Valley Corporate Drive (South Campus)
10:20 a.m.: 1535 Airport Blvd. (Sheriff’s Office)
11:00 a.m.: 1535 Airport Blvd. (CSA No. 3)
11:30 a.m.: Intersection of Devlin Rd. and Tower Rd. (Devlin Road Facilities)
Questions regarding the RFP process will not be answered during the job walk and should be submitted
pursuant to the terms of this RFP.
H. Modification or Withdrawal of Proposal.
Any modification, amendment, addition or alteration to any submission must be presented, in writing,
executed by an authorized person or persons, and submitted prior to the final date for submissions. An
individual who is authorized to bind the proposing agency contractually shall sign the modification,
2021 Landscape Maintenance and
On-Call Services, Number PM112101
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amendment, addition, or alteration. The signature must indicate the title or position that the individual
holds in the firm. An unsigned modification amendment, addition, or alteration shall be rejected.
NO AMENDMENTS, ADDITIONS OR ALTERATIONS WILL BE ACCEPTED AFTER THE TIME
AND DATE SPECIFIED AS THE SUBMISSION DEADLINE UNLESS REQUESTED BY THE
COUNTY.
At any time prior to the specified time and date set for the RFP due date, a designated representative of
the responding agency may withdraw the submission provided that such person provides acceptable proof
of his or her identity and such person signs a receipt. No submissions may be withdrawn or returned after
the date and time set for final submission.
I. Information Resource
Question about this RFP shall be submitted via email and be referred to:
Leigh Sharp, Deputy Director of Public Works – General Services
1195 Third Street Ste. 101
Napa, CA 94559
Email: leigh.sharp@countyofnapa.org
Questions will not be answered that would tend to constitute an evaluation of a response being prepared
or that might give an unfair advantage to a potential respondent. Except for the above named, potential
respondents should not contact Napa County officials or staff regarding any aspect of this RFP. If such
contact is made, the County reserves the right to reject the proposal.
No prior, current, or post award verbal conversations or agreements with any officer, agent, or employee
of the County or any other person or entity shall affect or modify any terms or obligations of this RFP or
any agreement resulting from this process.
J. Organization of Proposal
Proposals shall contain the following information and shall be organized in the same order as provided
herein. Each of these section headers shall be listed in submitted proposal with pertinent information
provided under the specific header:
Interested companies should review Attachment A, A-1, and A-2 (Scope of Work) and Attachment
B (Company History, Experience, and Qualifications) in consideration of response.
1. Cover Page. Cover page shall state Title and RFP number “Landscape Maintenance and On-Call
Services, RFP number PM112101”; date of submission; and name and signature of the person who is
authorized to make decisions and represent the submitting firm with respect to this RFP.
2. Company Information. This section shall state:
a. The legal name of the company which can enter into a contract with the County and any
alternate names for which the company is known (D.B.A.);
b. Mailing, and physical address(es);
c. Remit-to billing address;
d. Phone, fax, and website (if applicable);
e. Organization type;
f. Federal I.D. number
g. List of owners;
2021 Landscape Maintenance and
On-Call Services, Number PM112101
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