Traffic Signs and Signage Materials Official IFB Form (Excel)

Agency: Santa Cruz County
State: California
Type of Government: State & Local
Category:
  • 63 - Alarm, Signal, and Detection Systems
  • 99 - Miscellaneous
Posted: Oct 16, 2020
Due: Nov 4, 2020
Solicitation No: 20B2-002
Publication URL: To access bid details, please log in.
Description: Reference #: Contact: Due Date & Time: Awarded To:

Traffic Signs and Signage Materials

Official IFB Form (Excel)

20B2-002

Phil Santaluce

Phil.Santaluce@santacruzcounty.us

Bids Due:
November 4, 2020, at 2:00 PM PST

Attachment Preview

IFB#20B2-002 Traffic Signs & Materials
page #1 of 18
COUNTY OF SANTA CRUZ
General Services Department
Purchasing Division
701 OCEAN STREET, SUITE 330, SANTA CRUZ, CA 95060-4073
(831) 454-2210 FAX: (831) 454-2710 TDD: 711
______________________________________________________________________
COUNTY OF SANTA CRUZ, CALIFORNIA
Invitation for Bid (IFB) # 20B2-002
FOR
TRAFFIC SIGNS AND SIGNAGE MATERIALS
IFB DUE:
November 4, 2020
2:00 p.m. PST
In the Purchasing Division of General Services
701 Ocean Street, Room 330
Third Floor
Santa Cruz, CA 95060
BUYER: Phil Santaluce
(831) 454-2723
gsd122@santacruzcounty.us
IFB#20B2-002 Traffic Signs & Materials
page #2 of 18
Section
1.
2.
3.
4.
TABLE OF CONTENTS
Section Title
Invitation
Page(s)
4
Instructions to Respondents
2.1 Preparation of IFB
4
2.2 IFB Documents
4
2.3 IFB Process Schedule
4
2.4 Submission of Responses to IFB
4
2.5 On-Site Inspection
5
2.6 Public Opening of IFB
5
2.7 Multiple Bids
5
2.8 Late Responses
5
2.9 Point of Contact
5
2.10 References
5
2.11 Non-Collusion Declaration
5
2.12 IFB Evaluation Criteria
5
2.13 Reservations
6
2.14 Notification of Withdrawals of IFBs
6
2.15 Interpretation
6
2.16 Pre-Award Conference
6
2.17 Compliance
6
2.18 Local Vendor Preference
7
2.19 Addenda
7
2.20 Extending Contact Pricing
7
2.21 Proprietary Information
7
2.22 Brand Names, Model Designations and Descriptions 7
2.23 Exceptions and/or Deviations
8
2.24 Protests and Appeals Procedures
8
Specifications and Requirements
8
Standard Terms and Conditions
4.1 Invoicing
8
4.2 Controlling Law
8
4.3 Price Decline
8
4.4 Taxes, Charges and Extras
8
4.5 Award
9
4.6 Alteration or Variation of Terms
9
4.7 Assignability
9
4.8 Compliance with Statute
9
4.9 Warranty
9
4.10 Patent Indemnity
9
4.11 Samples
10
4.12 Rights and Remedies for Default
10
4.13 Discounts
10
4.14 Severability
10
4.15 Tropical Wood Products
10
IFB#20B2-002 Traffic Signs & Materials
page #3 of 18
4.16 Recycled Products
11
4.17 Environmentally Preferable Products
11
4.18 Bid Results
11
4.19 Travel Reimbursement
11
4.20 Data Security and Privacy – Protected Information 12
5.
Official Bid Sheet
13
6.
Exhibits:
Exhibit A
Respondent Fact Sheet
15
Exhibit B
Customer References
16
Exhibit C
Non-Collusion Declaration
17
Exhibit D
Protests and Appeals
18
IFB#20B2-002 Traffic Signs & Materials
page #4 of 18
SECTION I.
INVITATION
The County of Santa Cruz invites sealed bids from fully licensed and insured manufacturers or
distributors of highway signage materials for furnishing Traffic Signs and Signage Materials
for use by the County of Santa Cruz Public Works Department.
Established in 1850 as one of the state’s original 27 counties, the County of Santa Cruz was
originally called Branciforte. The name was later changed to Santa Cruz, which is “holy cross”
in Spanish. The County of Santa Cruz geographically is the second smallest county within the
State of California yet it has one of the largest unincorporated area populations. The 2008
estimated population for the County of Santa Cruz by the U.S. Census Bureau was 253,137.
The County encompasses an urban service area of 440 square miles.
SECTION 2.
INSTRUCTIONS TO RESPONDENTS
2.1
Preparation of IFB
Respondents shall submit the completed Invitation for Bid (IFB) with appropriate
attachments or explanatory materials. All attachments shall be identified with the
Respondent’s name and IFB number. No oral, telegraph, telephone, facsimile,
electronic responses or photocopies will be accepted. IFBs must be completed
in ink, typewritten, or word-processed.
2.2
IFB Documents
The following, in addition to this IFB, constitute the IFB documents:
Exhibit “A” – Respondent Fact Sheet
Exhibit “B” – Customer References
Exhibit “C” – Non-Collusion Declaration
Exhibit “D” – Protests and Appeals
2.3
IFB Process Schedule
The following is an anticipated IFB and engagement schedule. The County may
change the estimated dates and process as the County deems necessary.
The proposed schedule for the submittal reviews and notification is as follows:
Activity
Release IFB
Advertise IFB - Sentinel
Deadline for written questions
Deadline for Submittals
Approximate award date
Date
10/16/20
10/19 & 10/26
10/27/20
11/4/20
11/6/20
2.4
Submission of Response to IFB
Respondent shall submit the following:
Two (2) sets: an original and one (1) copy of the completed IFB and the
following Exhibits.
Exhibit “A” – Respondent Fact Sheet
IFB#20B2-002 Traffic Signs & Materials
page #5 of 18
Exhibit “B“ – Customer References
Exhibit “C” – Non-Collusion Declaration
Responses to the IFB shall be delivered in a sealed envelope clearly marked
as IFB #20B2-002 assigned by the County, addressed to:
County of Santa Cruz GSD - Purchasing Division
Attn: Phil Santaluce
701 Ocean St., Room 330
Santa Cruz, CA 95060
2.5
On Site Inspection
On site inspection of Respondent’s facilities may be required by the County to
ascertain that facilities and equipment will suffice for the required specifications.
2.6
Public Opening of IFB
There will be a public opening for this IFB on November 4, 2020, 2:00 p.m.,
Pacific Standard Time, at the General Services Department, Purchasing
Division, 701 Ocean Street, Room 330, Santa Cruz. IFBs received will be
available to the public for review after the award of the contract.
2.7
Multiple Bids
Only one IFB will be accepted from any one person, partnership, corporation or
other entity; however, several alternatives may be included in one IFB.
2.8
Late Responses
All responses to the IFB must be delivered in person or received by mail no later
than November 4, 2020 at 2:00 p.m. Pacific Standard Time. Respondents
shall be responsible for the timely delivery of their IFBs. Responses received
after the deadline will be returned unopened.
2.9
Point of Contact
All questions regarding this IFB shall be directed to the Buyer, Phil Santaluce,
who may be reached by e-mail at gsd122@santacruzcounty.us or by phone at
831-454-2723. No other individual has the authority to respond to any questions
submitted unless specifically authorized by the buyer. Failure to adhere to this
process may disqualify the Respondent.
2.10 References
Respondent shall submit Exhibit “B” – Customer References with IFB.
Unsatisfactory responses to reference checks may result in rejection of the bid.
2.11 Non-Collusion Declaration
Respondent shall execute a Non-Collusion Declaration on the form furnished by
the County as Exhibit “C”.
2.12 IFB Evaluation Criteria
If an award is made, it will be made to the lowest responsive and responsible
respondent(s). In addition to the total bid price, other factors including prior
performance, maintenance costs, warranty provisions, and delivery time may be
considered.
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