Inmate Food Services

Agency: Santa Cruz County
State: California
Type of Government: State & Local
Category:
  • S - Utilities and Training Services
Posted: Oct 6, 2020
Due: Nov 6, 2020
Solicitation No: 20P2-001
Publication URL: To access bid details, please log in.
Description: Reference #: Contact: Due Date & Time: Awarded To:
Inmate Food Services 20P2-001

Phil Santaluce

Phil.Santaluce@santacruzcounty.us

Bids Due:
November 6, 2020, at 5:00 PM PST

Attachment Preview

RFP#20P2-001
page #1 of 39
COUNTY OF SANTA CRUZ
General Services Department
Purchasing Division
701 OCEAN STREET, SUITE 330, SANTA CRUZ, CA 95060-4073
(831) 454-2210 FAX: (831) 454-2710 TDD: 711
______________________________________________________________________
COUNTY OF SANTA CRUZ, CALIFORNIA
Request for Proposal (RFP) #20P2-001
FOR
Inmate Food Services
Mandatory
Pre-Proposal Conference
Question Deadline
Submittal Deadline
Submittal Location
Contact Person
Monday, October 19, 2020, 10:00 AM Pacific
Daylight Time, at locations specified in this RFP.
Friday, October 23, 2020, 5:00 PM; Pacific Daylight
Time.
Submit questions by email to Contact Person
Friday, November 6, 2020, 5:00 PM, Pacific
Standard Time.
Proposal must be submitted by this Deadline.
General Services Department - Purchasing Division
701 Ocean Street, 3rd floor, room 330
Santa Cruz, CA 95060
Phil Santaluce, Senior Buyer
Email Phil.Santaluce@santacruzcounty.us
Phone (831) 454-2723
Fax (831) 454-2710
COUNTY OF SANTA CRUZ
General Services Department-Purchasing Division
Jail Food Services
RFP# 20P2-001
page #2 of 39
__________________________________________________________________________________________________________________________________________________________________________________________________
TABLE OF CONTENTS
Section
Section Title
Page(s)
1
Invitation
4
2
Instructions to Respondents
2.1 Preparation of Proposal
6
2.2 Solicitation Documents
6
2.3 Solicitation Process Schedule
6
2.4 Mandatory Pre-Proposal Conference
7
2.5 Submission of a Proposal
7
2.6 Public Opening of Proposals
7
2.7 Multiple Proposals
8
2.8 Late Responses
8
2.9 Point of Contact
8
2.10 On Site Inspection
8
2.11 Non-Collusion Declaration
8
2.12 References
8
2.13 Proposal Evaluation Criteria
8
2.14 Cost of Service
9
2.15 Reservations
9
2.16 Notification of Withdrawals of Proposals
10
2.17 Interpretation
10
2.18 Pre-Award Conference
10
2.19 Execution of Agreement
10
2.20 Respondent Responsibility and Performance
10
2.21 Respondent Qualifications
11
2.22 Addenda
11
2.23 Proprietary Information
11
2.24 Protest and Appeals Procedures
11
2.25 Local Vendor Preference
11
3
Statement of Work
3.1. Overview
12
3.2. Scope of Services/Project
12
3.3 Food Service Equipment - County Owned
19
3.4 Inventory
21
3.5 Responsibilities of County
21
4
Standard Terms and Conditions
4.1 Purpose of Contract
23
4.2 Term of Contract
23
4.3 Amendment
23
4.4 Termination
23
4.5 Assignment
23
4.6 Licenses, Permits, and Certifications
23
4.7 Compliance with Laws
23
4.8 Acknowledgement
23
4.9 Inclusion of Documents
23
4.10 Presentation of Claims
23
COUNTY OF SANTA CRUZ
General Services Department-Purchasing Division
Jail Food Services
RFP# 20P2-001
page #3 of 39
__________________________________________________________________________________________________________________________________________________________________________________________________
4.11 Off-Shore Outsourcing of Services
24
4.12 Force Majeure
24
4.13 Severability
24
4.14 Controlling Law
24
4.15 Indemnity and Insurance Requirements
24
4.16 Default
24
4.17 Independent Contractor Status
24
4.18 Equal Employment Opportunity
25
4.19 Retention and Audit of Records
26
4.20 Data Security and Privacy- Protected Information 26
5
Official RFP Form
27
6
Attachments and Exhibits
Exhibit A
Respondent Fact Sheet
29
Exhibit B
Customer References
31
Exhibit C
Designation of Subcontractors
32
Exhibit D
Non-Collusion Declaration
33
Exhibit E
Insurance Information
34
Exhibit F
Protest and Appeals Procedures
36
Exhibit G
Local Vendor Preference
38
Exhibit H
Pre-Proposal Conference Form
39
COUNTY OF SANTA CRUZ
General Services Department-Purchasing Division
Jail Food Services
RFP# 20P2-001
page #4 of 39
__________________________________________________________________________________________________________________________________________________________________________________________________
SECTION I.
INVITATION
The County of Santa Cruz invites sealed proposals from fully licensed, insured, bonded, certified
CONTRACTORS to furnish all labor, food, tools, equipment, and incidentals required to provide
inmate and staff food services at Sheriff correctional facilities.
The County currently operates three adult corrections facilities. The locations of these facilities
are as follows:
A. Santa Cruz County Main Jail
259 Water Street
Santa Cruz, CA
Rated capacity 319 inmates
B. Blaine St. Women’s Facility
141 Blaine Street
Santa Cruz, CA
Rated capacity 32 inmates
C. Rountree Jail
90 Rountree Lane, Watsonville, CA
Rated capacity 160 inmates
The Average Daily Inmate Population (ADP) for the Facilities:
2018
484
2019
500
Jan-Aug 2020
355
In accordance with the Board of State and Community Corrections, Title 15 Minimum Standards
for Local Correction Facilities, food shall be served three times in any 24-hour period meeting
minimum nutritional and caloric requirements and comply with Health and Safety Code standards.
In accordance with the Sheriff’s Correctional Officer Representation Unit, Memorandum of
Understanding, article 24.2 “Staff who are required to remain at their posts….entire shift shall be
provided with one meal per shift.” The Correctional Officer’s work a 12-hour shift and there are
two shifts per 24 hours. The Main Jail and Rountree facilities have staff dining area. This Request
for Proposal (“RFP”) requires the vendor to provide a food service proposal to include providing
services for staff meals at the Facilities. The total Corrections staff is 140.
Food service is currently provided using the “cook-serve” method and all meals are prepared at
the Main Jail and Rountree kitchens. Food services are required seven (7) days a week, three
hundred sixty-five (365) days a year.
Due to recent financial issues caused by the COVID19 health pandemic, the County of Santa
Cruz Sheriff’s Office (“Sheriff’s Office”) had to reduce its budget by $3.8 million. Part of the
Sheriff’s Office plan to reduce its budget is to outsource food services provided to inmates and
staff at the Facilities.
COUNTY OF SANTA CRUZ
General Services Department-Purchasing Division
Jail Food Services
RFP# 20P2-001
page #5 of 39
__________________________________________________________________________________________________________________________________________________________________________________________________
County maintains its right, as it deems necessary, to add or delete services to any contract
awarded as a result of this RFP, with a thirty (30) day written notice, to accommodate other County
offered programs or due to a reduction in County funds. Requests for an increase(s) in services
will be negotiated based on the rates proposed by contractor through this RFP.
Contingent upon approval of the County Board of Supervisors, the County intends to award one
(1) three-year contract to the responsible proposer whose proposal is determined to be the most
responsive to the requirements of this RFP. The County reserves the right to renew or extend
the term of the contract for two (2) additional one-year periods representing a total contract term
of no more than five (5) years and at the sole discretion of the County, provided the County notifies
the Contractor in writing of its intention to do so at least thirty (30) days prior to the contract
expiration date. An extension of the term of this contract will be affected through an amendment
to the contract. If the extension of the contract necessitates additional funding beyond that which
was included in the original contract, the increase in the County’s maximum liability will also be
affected through an amendment to the contract and shall be based upon rates provided for in the
original contract and response.
Established in 1850 as one of the state’s original 27 counties, the County of Santa Cruz was
originally called Branciforte. The name was later changed to Santa Cruz, which is “holy cross” in
Spanish. The County of Santa Cruz geographically is the second smallest county within the State
of California, yet it has one of the largest unincorporated area populations. The 2008 estimated
population of the County of Santa Cruz by the U.S. Census Bureau was 253,137. The County
encompasses an urban service area of 440 square miles.
As used herein, “County” refers to the County of Santa Cruz.
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.
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