Saint Vrain HUB Chilled Water System

Agency: Boulder County
State: Colorado
Type of Government: State & Local
Category:
  • 41 - Refrigeration, Air Conditioning and Air Circulating Equip.
  • J - Maintenance, Repair, and Rebuilding of Equipment
  • Z - Maintenance, Repair or Alteration of Real Property
Posted: Nov 13, 2019
Due: Dec 10, 2019
Solicitation No: RFP #7078-19
Publication URL: To access bid details, please log in.
Saint Vrain HUB Chilled Water System
Details
Due Date: 12/10/2019 2:00 pm
Bidding Number: RFP #7078-19
Bidding Categories: Building Services
Pre-bid Date and Time: 11/19/2019 9:00 am
Pre-bid Location:

Mandatory Pre-Proposal Meeting

A mandatory pre-proposal meeting will be held at site on November 19, 2019 from 9:00a .m. to 10:00 a. m. We will meet in the lobby of Saint Vrain HUB, located at, 515 Coffman St, Longmont, CO 80501. Call Ron Diederichsen at 303-994-6493 if there are any issues getting to the meeting location.

Proposals from firms not represented at the mandatory, pre-proposal meeting, and site visit will not be accepted.

Other Comments:

Written Inquiries

All inquiries regarding this RFP will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 2:00 p.m. November 25, 2019. A response from the county to all inquiries will be posted and sent via email no later than December 3, 2019 .

Please do not contact any other county department or personnel with questions or for information regarding this solicitation.

RFP #7078-19

St Vrain HUB Chiller Exhibit A Drawings

St Vrain HUB Chiller Exhibit A Specifications

Showing 1 to 6 of 6 entries

Attachment Preview

Boulder County Purchasing
1325 Pearl Street
Boulder, CO 80302
purchasing@bouldercounty.org
REQUEST FOR PROPOSAL
COVER PAGE
RFP Number:
RFP Title:
Pre-Proposal Meeting:
RFP Questions Due:
Submittal Due Date:
Email Address:
Documents included in this package:
7078-19
Saint Vrain HUB Chilled Water System
Date: November 19, 2019 at 9:00AM
Location: Saint Vrain HUB (Lobby)
515 Coffman St
Longmont, CO 80501
November 25, 2019 - 2:00 p.m.
December 10, 2019 - 2:00 p.m.
purchasing@bouldercounty.org
Proposal Instructions
Terms and Conditions
Project Information
Drawings and Specifications
Insurance and W-9 Requirements
Submittal Checklist
Signature Page
Sample Contract
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Boulder County Purchasing
1325 Pearl Street
Boulder, CO 80302
purchasing@bouldercounty.org
PROPOSAL INSTRUCTIONS
1. Purpose/Background
Boulder County Building Services is seeking proposals from qualified Mechanical Contractors
to furnish and install a complete chilled water cooling system at Boulder County’s Saint Vrain
Community HUB building in Longmont. See “Project Information” (page 6) for additional
scoping detail.
2. Mandatory Pre-Proposal Meeting
A mandatory pre-proposal meeting will be held at site on November 19, 2019 from 9:00a.m.
to 10:00a.m. We will meet in the lobby of Saint Vrain HUB, located at, 515 Coffman St,
Longmont, CO 80501.
Call Ron Diederichsen at 303-994-6493 if there are any issues getting to the meeting location.
Proposals from firms not represented at the mandatory, pre-proposal meeting, and site
visit will not be accepted.
3. Written Inquiries
All inquiries regarding this RFP will be submitted via email to the Boulder County Purchasing
Office at purchasing@bouldercounty.org on or before 2:00 p.m. November 25, 2019. A
response from the county to all inquiries will be posted and sent via email no later than
December 3, 2019.
Please do not contact any other county department or personnel with questions or for
information regarding this solicitation.
4. Submittal Instructions
Submittals are due at the Administrative Services Information Desk or email box (preferred)
listed below, for time and date recording on or before 2:00 p.m. Mountain Time on
December 10, 2019.
2
Your response can be submitted in the following ways. Please note that email responses to
this solicitation are preferred, but are limited to a maximum of 50MB capacity. NO ZIP FILES
ALLOWED. Electronic submittals must be received in the email box listed below. Submittals
sent to any other box will NOT be forwarded or accepted. This email box is only accessed
on the due date of your questions or proposals. Please use the Delivery Receipt option to
verify receipt of your email. It is the sole responsibility of the proposer to ensure their
documents are received before the deadline specified above. Boulder County does not
accept responsibility under any circumstance for delayed or failed email or mailed
submittals.
Email purchasing@bouldercounty.org; identified as RFP # 7078-19 in the subject line.
-OR-
US Mail
One (1) unbound copy of your submittal, printed double-sided, 11 point, on at least
50% post-consumer, recycled paper must be submitted in a sealed envelope,
clearly marked as RFP # 7078-19, to the Administrative Services Information Desk
located at 1325 Pearl Street, Boulder, CO 80302.
All RFPs must be received and time and date recorded by authorized county staff by the above
due date and time. Sole responsibility rests with the proposer to see that their RFP response
is received on time at the stated location(s). Any responses received after due date and time
will be returned to the proposer.
The Board of County Commissioners reserves the right to reject any and all responses, to
waive any informalities or irregularities therein, and to accept the proposal that, in the
opinion of the Board, is in the best interest of the Board and of the County of Boulder, State of
Colorado.
Americans with Disabilities Act (ADA): If you need special services provided for under the
Americans with Disabilities Act, contact the ADA Coordinator or the Human Resources office
at (303) 441-3525 at least 48 hours before the scheduled event.
3
Boulder County Purchasing
1325 Pearl Street
Boulder, CO 80302
purchasing@bouldercounty.org
TERMS AND CONDITIONS
1. Proposers are expected to examine the drawing, specifications, schedule of delivery, and all
instructions. Failure to do so will be at the proposer’s risk.
2. Each proposer will furnish the information required in the Request for Proposals.
3. The Contract/Purchase Order will be awarded to that responsible proposer whose submittal,
conforming to the Request for Proposals, will be most advantageous to the County of
Boulder, price and other factors considered.
4. The County of Boulder reserves the right to reject any or all proposals and to waive
informalities and minor irregularities in proposals received, and to accept any portion of or
all items proposed if deemed in the best interest of the County of Boulder to do so.
5. No submittal will be withdrawn for a period of thirty (30) days subsequent to the opening of
proposals without the consent of the County Purchasing Agent or delegated representative.
6. A signed purchase order or contract furnished to the successful proposer results in a binding
contract without further action by either party.
7. Late or unsigned proposals will not be accepted or considered. It is the responsibility of
proposers to ensure that the proposal arrives at the Administrative Services Information
Desk prior to the time indicated in the “Request for Proposals.”
8. The proposed price will be exclusive of any Federal or State taxes from which the County of
Boulder is exempt by law.
9. Any interpretation, correction or change of the RFP documents will be made by Addendum.
Interpretations, corrections and changes of the RFP documents made in any other manner
will not be binding, and proposer will not rely upon such interpretations, corrections and
changes. The County’s Representative will not be responsible for oral clarification.
10. Confidential/Proprietary Information: Proposals submitted in response to this “Request for
Proposals” and any resulting contract are subject to the provisions of the Colorado Public
(Open) Records Act, 24-72-201 et.seq., C.R.S., as amended. Any restrictions on the use or
inspection of material contained within the proposal and any resulting contract will be
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clearly stated in the proposal itself. Confidential/proprietary information must be readily
identified, marked and separated/packaged from the rest of the proposal. Co-mingling of
confidential/proprietary and other information is NOT acceptable. Neither a proposal, in
its entirety, nor proposal price information will be considered confidential/proprietary.
Any information that will be included in any resulting contract cannot be considered
confidential.
The Boulder County Attorney’s Office retains sole authority for determining whether the
Colorado Open Records Act requires or permits Boulder County to disclose proposal or bid
documents, or any information contained therein, pursuant to an open records request.
11. Boulder County promotes the purchase/leasing of energy efficient, materials efficient and
reduced toxic level products where availability, quality and budget constraints allow.
Proposers are expected whenever possible to provide products that earn the ENERGY STAR
and meet the ENERGY STAR specifications for energy efficiency with power management
features enabled. Proposers are encouraged to offer products and equipment with post-
consumer recycled-content materials. Products should be packaged and delivered with a
minimum amount of recycled packaging that adequately protects the product but is not
excessive.
12. Pursuant to Colorado law (House Bill 1292), in any bidding process for public works in which
a bid is received from a non-resident bidder who is from a state that provides a percentage
bidding preference, a comparable percentage disadvantage will be applied to the bid of that
bidder. Bidders may obtain additional information from the Department of Personnel’s
website: http://www.colorado.gov/dpa/.
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