LARIMER COUNTY | PURCHASING DIVISION
P.O. Box 1190, Fort Collins, Colorado 80522-1190, 970.498.5955, Larimer.org
INVITATION TO BID (ITB)
PN333 Replacement of Bridge LR27-0.1-32C over Buckhorn Creek
2:00 P.M. (MT)
Please bid DELIVERED PRICES on the following Goods or Services. No bid is contingent on the purchase of
all items listed. The right is reserved to reject any and all bids or parts thereof. Prices and terms shall remain in
effect for 180 days from date of opening.
The Board of Larimer County Commissioners will only be accepting Bids electronically submitted via the
Rocky Mountain E-Purchasing System ("RMEPS") portal, at https://www.bidnetdirect.com/colorado, up to
2:00 P.M. (MT), on December 17, 2020 at which time they will be publicly opened and read aloud to consider
entering into a contract with a vendor for the replacement of bridge LR27-0.1-32C over Buckhorn Creek.
Hardcopy Bids and Bids submitted by any other means will not be accepted. See Section 1. Instructions for
additional information on electronic bid submission. To attend the bid opening virtually use the following Join
Meeting ID: 990 3327 2962
One tap mobile
+16699006833,,99033272962#,,,,,,0#,,396697# US (San Jose)
+12532158782,,99033272962#,,,,,,0#,,396697# US (Tacoma)
Bid documents and specifications are available online at Rocky Mountain e-Purchasing at
www.bidnetdirect.com/colorado, and on the Larimer County Purchasing site at www.larimer.org/bids.
**THIS WILL BE THE ONLY PRE-BID MEETING OFFERED**
A virtual Pre-Bid Meeting will be held at 11:00 AM (Mountain Time) on December 8, 2020.
Representatives of Larimer County will be present to discuss the project and answer questions. Vendors are
requested (not required) to attend and participate in the conference. Vendors should read the entire
Invitation to Bid document prior to the meeting.
This meeting will take place in a Zoom Meeting
Meeting ID: 936 2070 8816
One tap mobile
+13462487799,,93620708816#,,,,,,0#,,853251# US (Houston)
+16699006833,,93620708816#,,,,,,0#,,853251# US (San Jose)
Per the American with Disabilities Act (ADA), Larimer County will provide reasonable accommodation to qualified individuals with a disability who
need assistance. Services can be arranged with at least seven (7) business days’ notice. Please email Christal Bateman, RE: B20-17 PN 9330 CR
44H Roadway & Crossing Improvements, at firstname.lastname@example.org, call 970-498-5956, or call Relay Colorado 711. “Walk-in” requests for auxiliary
aids and services will be honored to the extent possible but may be unavailable if advance notice is not provided.
All questions regarding this bid must be emailed to Les Brown, Purchasing Agent, at email@example.com.
Questions are due no later than 10:00 a.m. (M.T., our clock) December 10, 2020. No questions will be
accepted after the date and time referenced above. All questions received will be answered via Addendum only.
Addenda will be published at both Rocky Mountain e-Purchasing at www.bidnetdirect.com/colorado and on the
Larimer County Purchasing’s Bids and Proposals web site at www.larimer.org/bids.
NOTE: Unauthorized contact with a County employee other than the Purchasing Agent regarding this bid may
result in disqualification of your bid.
As of 3/30/2020, Larimer County only accepts Bids (and accompanying bonds, if required) submitted to the
Rocky Mountain E-Purchasing System portal (RMEPS). Hardcopy Bids and Bids submitted by any other
means will not be accepted.
Bidders are required to be registered with RMEPS in advance in order to submit a bid, at
https://www.bidnetdirect.com/colorado; registration is free. Larimer County strongly recommends bidders
register with RMEPS well in advance of the submittal deadline to ensure they have adequate time to upload
and submit their proposals.
It is the sole responsibility of the Bidder to ensure all required Bid documents are submitted through RMEPS by
the submission deadline. Bids will be time-stamped by RMEPS upon receipt; RMEPS does not allow for
uploading or submitting Bid documents after the Bid due date and time has passed, so please allow adequate
time to upload and submit your Bid prior to the deadline. After uploading bid documents, Bidders must
click the SUBMIT button. Larimer County will not accept uploads that are “saved” but not “submitted”.
To verify that a Bid has been submitted successfully, Bidders may contact RMEPS Support or verify, via the
Bid Management tab in the Bidder’s account, that the documents are not in “Draft” status.
Larimer County does not have access to, or control of, the Vendor side of RMEPS. Please contact RMEPS at
1-800-835-4603, Option 2, for technical assistance.
Bidder shall not stipulate in their bid any conditions not contained in the specifications, unless specifically
requested in the special instructions. Any bids that fail to comply with the literal letter of these instructions and
the specifications may be rejected forthwith.
Bids shall be typewritten or written in ink on the form prepared by the County. The person signing the bid or an
authorized representative of the company shall initial all corrections or erasures made on your bid.
Any charges for freight, delivery, containers, packaging, etc., will be included in the bid price. In submitting the
bid, the vendor agrees that acceptance of any or all bids by the County within a reasonable time period
constitutes a contract. No delivery shall become due or be accepted until a purchase order has been issued by
the Purchasing Director of Larimer County.
It is understood that the Board of Larimer County Commissioners reserves the right to reject any and/or all bids
and to waive informalities and irregularities in bids, and to accept the bid that, in the opinion of the Board, is in
the best interest of Larimer County. The total cost of bid preparation and submission shall be borne by the
If, in the sole judgment of the Board of County Commissioners, the proposals are substantially equal, the Board
may grant the contract to companies located in Larimer County, however this is not applicable in the case that
Federal funds are used.
As of August 7, 2006, state and local government agencies are prohibited from purchasing services from any
contractor that knowingly employs illegal immigrants to help carry out publicly funded work. Pursuant to the
provisions of Colo. Rev. Stat. §8-17.5-101, contractors must certify that they are using the E-Verify Program or
Department Program to verify the employment eligibility of new employees. If a contractor awarded a contract
violates the provisions of Colo. Rev. Stat. §8-17.5-101(2), the state or local government agency may terminate
the contract and the contractor will be liable for damages to such agency.
Vendor certifies, warrants, and agrees that (he) (she) (it) has knowledge of the “Keep Jobs in Colorado Act”
codified at Sections 8-17-101, et seq. of the Colorado Revised Statutes and that Colorado labor shall be
employed to perform at least eighty percent (80%) of the work. See https://www.colorado.gov/pacific/cdle/kjica
for more information regarding this Act, which applies to Public Works projects.
All information submitted in response to this bid is public after the bid opening. The bidder should not include as
a part of the response to the Invitation to Bid any information which the bidder believes to be a trade secret or
other privileged or confidential data. If the bidder wishes to include such material with their bid, then the material
should be supplied under separate cover and identified as confidential. Statements that the entire bid is
confidential will not be honored. Larimer County will endeavor to keep that information confidential, separate
and apart from the bid subject to the provisions of the Colorado Open Records Act or order of court.
No work shall commence nor shall any invoices be paid until the contractor provides the requested proof of
insurance as outlined in the “Insurance Requirements for Contractors”, and before such proof is accepted by
Larimer County Risk Management. Additionally, the contractor will provide an endorsement naming Larimer
County as an additional insured to their policy. If you have any questions concerning the insurance requirements,
please contact Risk Management at (970) 498-5963 at least one week prior to the bid opening date.
Payment for work performed or goods sold to Larimer County can be expected within 30 days after receipt of
the invoice and satisfactory acceptance from the Department receiving the service or goods. Any discount
allowed by the vendor for prompt payment, etc., must be reflected in the bid figure, and not entered as
separate pricing on the bid.
Larimer County is an Equal Opportunity Employer and no otherwise qualified individual shall be subject to
discrimination on the basis of race, color, religion or religious affiliation, sex, familial status, age, genetics,
disability, or national origin in any phase of employment for this position.
Larimer County strongly encourages the use of small and minority firms, women's business enterprises, and
labor surplus area firm services. In accordance with Federal and State laws, Larimer County does not
All businesses, organizations, and individuals contracting with Larimer County must comply with Title II of the
Americans with Disabilities Act of 1990, as amended. For more information on these requirements and to read
the full Title II text, please go to the following web page: https://www.ada.gov/ada_title_II.htm.
Other governmental entities may piggyback on the award of this solicitation, assuming the award vendor is
amenable, and should contact Larimer County Purchasing for any necessary procurement documents. The
entity shall deal directly with the award vendor concerning the placement of Purchase Orders, freight charges,
contracting and disputes, invoicing, and payment. Larimer County shall not be held liable or responsible for
any liability, claims, costs, damages, demands, actions, losses, judgments or expenses incurred by the vendor
or any government entity relating to such use.
The Contractor certifies that by signing the contract, neither the contractor nor subcontractors, the organization
nor its principals are suspended or debarred or otherwise excluded from procurement by the Federal government
and do not appear on the Excluded Parties List System (EPLS) maintained by the General Services
No vendor awarded a solicitation shall be federally debarred. Such debarment shall be checked through the
System for Award Management, at www.sam.gov.
Bids must be furnished exclusive of any Federal, State, or Local taxes.
The following items are part of the bid for the above noted project. If any of these items are not included with
your bid forms, please contact the Purchasing Agent identified on the first page of the Bid documents.
• Bid Package
o General Instructions
o Bidding Instructions
o Bid Form
o Anti-Collusion Affidavit
o Certificate of Intent to Sublet
o Bid Bond
o Sample Engineering Agreement
• Bid Schedule
• Construction Plans
• Geotechnical Report
• Special Provisions
It is not necessary to return the entire Bid Package for the Bid Opening. Submittal of one (1) pdf file of the
following documents is requested (combine, in the order as specified, all into one (1) pdf file please):
• Bid Form
• Bid Bond
• Bid Schedule
• Anti-Collusion Affidavit
• Certificate of Intent to Sublet
Each Bid must be accompanied by a Bid Guaranty consisting of a Bid Bond, in the amount of five percent
(5%) of the contractor’s bid, without conditions, payable to Larimer County. The sample Bid Bond included in
these bid documents is the only acceptable form for a Bid Bond, no other form will be accepted. Bid
Guaranties may be held until the contract is awarded, provided the time from bid opening to contract award
does not exceed thirty days. Payment and Performance Bonds in the amount of 100 percent of the Award
Vendor’s Contract price shall be supplied prior to any work beginning.
Each bid must contain a unit bid price for each item shown in the Bid Schedule and a completed Certificate of
Intent to Sublet. Failure to include unit bid prices and Certificate may be cause for rejection.
AWARD & CONTRACT:
This solicitation will be awarded to the vendor with the most responsive, responsible, reasonable, lowest price
meeting all specifications, deemed the best fit and most advantageous to Larimer County. To assist in the
decision for award: interviews may be held, background checks may be performed, references may be
contacted, and other inquiries may be taken to determine the abilities of the Contractor.
A Sample of Larimer County’s “Sample Engineering Agreement” is included with this Invitation to Bid. Any
exceptions or requested additions to the attached agreement must be stated and submitted with your Bid; these
requests will not be accepted after the bid has opened. The County makes no guarantee of any changes or
concessions but will review and consider all requests submitted.
BID FORM – B20-24 PROJECT NO. 333 Replacement of Bridge LR27-0.1-32C over Buckhorn
TO THE BOARD OF COUNTY COMMISSIONERS,
Larimer County, Colorado
I/We have examined the Plans and Specifications and the site of the proposed work and receipt
of Addendum No(s).
is hereby acknowledged.
I/We certify that no illegal aliens will be employed or contracted with to perform work under this
contract in compliance with the provisions of C.R.S. 8-17.5-101, et. seq.
I/We understand and accept the proposition that the Estimate of quantities is approximate only, that
the quantities are subject to either increase or decrease and propose to perform any increased or decreased
quantities of work at the unit price named in this Bid, except for alterations provided for in the Specifications.
I/We agree that the Invitation for Bids, Bid Requirements and Conditions, the Plans and
Specifications, any Special Provisions, and this Bid shall form and be part of the Contract to be signed by
me/us if this Bid is accepted, and that I/we will furnish a Contract Bond in a penal sum equal to the estimated
contract price, with surety, or sureties, to guarantee the completion of the work and also to guarantee that all
material and labor upon this work, or incidental to the completion of this work, shall be fully paid for.
I/We hereby propose to furnish all labor, machinery, equipment, materials, and supplies, and to
all the expense incurred in doing the work hereinafter described for what is known as: Bid No. B20-24,
Project No. 333 Replacement of Bridge LR27-0.1-32C over Buckhorn Creek, 2020 that may be awarded the
undersigned in pursuance of a certain advertisement of the Board of County Commissioners, Larimer County,
Colorado, dated _______________________________, a copy of which advertisement is attached and
made a part hereof, and in accordance with the full details, Plans and Specifications as prescribed by said
Board of County Commissioners and under the direction and according to the instructions of said Board or
their authorized assistants, for the prices named in the Bid.
I/We agree to protect my/our employees on this contract, if awarded to
, by adequate compensation insurance.
I/We agree that any Extra Work or materials which the said Board may order in writing is to be paid
for either at a lump sum or unit prices agreed upon prior to the work on the force account basis as specified in
the Specifications, the force account bills to be checked and signed at the end of each day by the engineer
or inspector in charge, and the Contractor's representative; provided that no class or item of work or material
for which a unit bid price is provided in this Bid is to be classified as Extra Work.
I/We hereby agree to execute a Contract and Bond and supply Insurance Endorsement forms
provided by the said Board within fifteen (15) days (or such further time as may be allowed in writing by the
Board) after receiving notification of the Award of Contract based on this bid, and in case I/we do not, the
Board may proceed to award the contract to another, re-advertise the work for bids, or proceed in any lawful
manner they deem advisable, and the accompanying Guaranty shall become forfeited to Larimer County,
Colorado as liquidated damages.
I/We hereby agree to commence the work within thirty (30) days following the date of award unless
such time for beginning the work is changed by the Engineer in the "Notice to Proceed".