RFQ/P Independent Commissioning Services - SPECS RFQ/P Independent Commissioning Services - DRAWINGS

Agency: Town of Manchester
State: Connecticut
Type of Government: State & Local
Category:
  • C - Architect and Engineering Services - Construction
  • R - Professional, Administrative and Management Support Services
Posted: Jul 10, 2020
Due: Aug 13, 2020
Solicitation No: 20/21-5 20/21-5
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20/21-5 RFQ/P Independent Commissioning Services - SPECS

08/13/2020 4:00 p.m.
20/21-5 RFQ/P Independent Commissioning Services - DRAWINGS

08/13/2020 4:00 p.m.

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TOWN OF MANCHESTER, CONNECTICUT
GENERAL SERVICES DEPARTMENT
REQUEST FOR QUALIFICATIONS/PROPOSAL
FOR
INDEPENDENT COMMISSIONING SERVICES
RFQ/P 20/21-5
Proposals Due:
August 13, 2020 @ 4:00 p.m.
General Services Department
494 Main St.
Manchester, CT 06040
(860) 647-3031
Fax (860) 647-5206
REQUEST FOR QUALIFICATIONS/PROPOSAL
FOR INDEPENDENT COMMISSIONING AUTHORITY SERVICES
FOR ELEMENTARY SCHOOLS RENOVATION PROJECTS
I. INTRODUCTION
Manchester Public Schools
The Town of Manchester, Connecticut is seeking qualifications/proposals for independent
Commissioning Authority services for the Manchester Public Schools (MPS) Phase 2 – 2025
Plan for Elementary School Renovation Projects: Buckley Elementary School, Bowers
Elementary School and Keeney Elementary School. The renovation of the buildings and
property shall be totally refurbished complying with all applicable codes taking on a useful life
comparable to that of a new facility. Each of the three project scopes will be a complete
“Renovation” as defined by the Connecticut Department of Education Bureau of School
Facilities.
The Town of Manchester (Owner) requests written proposals to secure Commissioning
Authority (CXA) services for the MPS 2025 Plan for Elementary School Renovation Projects -
Phase 1. In accordance with RCSA Section 16a-38k-3, the Owner is committed to
commissioning this facility to ensure that all systems are complete and functioning properly
upon occupancy and that Owner’s staff has adequate system documentation, and training.
Building commissioning shall be an integral part of this building project and shall be included
throughout the building process beginning in the design stage and continuing through
construction and into post-occupancy evaluation.
The Commissioning Authority shall report all findings and recommendations to the Owner.
Coordination and oversight of the training of facility management and maintenance personnel on
proper equipment operation as well as verification of proper development of systems manuals
shall be overseen by the Commissioning Authority in cooperation with the Construction
Manager and with the building owner, designer, contractor, and subcontractors who installed the
systems.
The renovated buildings will include features that minimize EUI (Energy Use Intensity) and the
goal is to achieve Net Zero Energy Buildings through innovative design and best practices. The
Commissioning Authority must be an active and integral team member to assist in obtaining the
goal and must have experience with this approach.
Town On-Call Commissioning Services
In addition to the Manchester Public Schools projects outlined above, the Town will also
consider all respondents who meet the minimum qualifications for independent Commissioning
Authority services on an “on-call basis”. This work will be for the Manchester Town Buildings
as part of on-going capital improvement projects for future energy efficiency projects and HVAC
systems upgrades. There are currently no funded projects that would require commissioning
services. However, there are a number of planned and /or potential projects identified on the
Exhibit 6 Proposal Form for On-Call Services which the Town would engage the services of a
commissioning agent. This will be an on-call contract for two (2) years with an option to extend
the contract for three (3) additional years by mutual consent of the Town and selected consultant.
Staffing rates requested in Exhibit 6 will be firm for the original two (2) year term. If the
contract is extended beyond the original two (2) year term, the fees may be adjusted at that time,
subject to approval by the Town.
II. BACKGROUND
The Town of Manchester approved a June 4, 2019 referendum vote for Phase 2 of a two phase
plan, the MPS 2025 Plan for Elementary School Renovation Projects, consisting of the Buckley
Elementary School, Bowers Elementary School and Keeney Elementary School. The approval
of project funding is based on “renovation” status as defined by the State Office of School
Construction Grants & Review (OSCGR) for all three projects.
Architectural Design - The Town of Manchester has contracted with architects TSKP Studio, of
Hartford, Connecticut, to design the Phase 2 projects - the renovation of and additions to the
Buckley Elementary School, Bowers Elementary School and Keeney Elementary School. The
selected independent Commissioning Authority will coordinate with the architect, owner, and
construction manager throughout the integrated design and construction process.
Construction Management - Under a separate RFP, the Town of Manchester has hired O&G
Industries, Inc. as Construction Manager (CMa) to work with the architect(s) through the design
development, construction documents and bidding and construction administration phases of
these Phase 1 projects - Buckley Elementary School, Bowers Elementary School and Keeney
Elementary School. The Town intends for the both the CXA and CMa to be multi-project
contracts with which the Town will have the option to retain the CXA and/or CMa throughout
Phase 2.
The Commissioning Authority (CXA) scope of services shall be consistent with the American
Institute of Architect’s: Commissioning Agreement, AIA B211 2007 Agreement, with minor
modifications.
Buckley Elementary School - The purpose of this project is to meet the education related space
requirements and design, construct, and equip a school facility at Buckley Elementary School,
Manchester, CT to satisfy the requirements of the Manchester Board of Education Specifications.
Bowers Elementary School - The purpose of this project is to meet the education related space
requirements and design, construct additions, and renovate an existing elementary school facility
to create a 70,000 SF facility at 17 Princeton Street, Manchester, CT to satisfy the requirements
of the Manchester Board of Education Specifications.
The project consists of renovations to the existing school building and additional classrooms,
small group, special education, art, music, band, orchestra, pupil services and an expansion to the
cafeteria. The renovations will include, but are not limited to, selective demolition, exterior
envelope improvements, all new interior partitions, finishes, MEP/FP systems.
Keeney Elementary School - The purpose of this project is to meet the education related space
requirements and design, construct additions, and renovate an existing elementary school facility
to create a renovated facility at Keeney Street, Manchester, CT to satisfy the requirements of the
Manchester Board of Education Specifications.
The project consists of renovations to the existing school building and additional classrooms,
small group, special education, art, music, band, orchestra, pupil services and an expansion to the
cafeteria. The renovations will include, but are not limited to, selective demolition, exterior
envelope improvements, all new interior partitions, finishes, MEP/FP systems.
Each of these projects must be constructed in accordance with the High Performance
Building Construction Standards (HPBS) for State Funded Buildings as outlined in RCSA
Section 16a-38k-1 through 16a-38k-9 and further defined by the Connecticut Building
Standard Guidelines Compliance Manual for High Performance Buildings August 2009
Prepared For The Connecticut Office of Policy and Management by Northeast Energy
Efficiency Partnerships.
III. NON-MANDATORY SITE VISIT
A non-mandatory site visit for interested independent Commissioning Authority services firms is
scheduled for July 16th at 10:00 a.m. The meeting will be held starting at the Buckley
Elementary School, Vernon Street, Manchester, Connecticut.
Firms should not contact Town or school employees and officials to access the facility at any
other times throughout the process.
IV. INQUIRIES
All questions regarding the submissions shall also be directed to Maureen Goulet at
gensvcs@manchesterct.gov no later than 5 days prior to the due date. Answers to these
questions, if warranted, shall be issued on the Town website as indicated below.
This Request for Qualifications and any addendum shall only be issued on the Town web
page http://GeneralServices.TownofManchester.org/default.cfm. It shall be the
responsibility of all interested firms to check the website for addenda prior to submitting a
response to this Request for Qualification. No addendum shall be issued less than 2
calendar days before the due date unless it is to postpone the due date.
V. SCOPE OF SERVICES
The scope of work for the Project shall be as described in the Contract Documents, and this
RFQ/P. Respondents should expect to work with the Architect and Construction Manager in all
aspects of the design and construction of the Project.
The CXA will plan, manage, perform and report on the commissioning activities, utilizing the
reporting formats and standardized forms provided by the CXA whenever required. The CXA will
submit a deliverable report to the Owner according to a project schedule set by CXA and agreed
upon by the Owner. All commissioning tasks are to be conducted in a transparent manner and
involve the MPS building maintenance and operations staff to the greatest degree possible and
shall be done consistent with all applicable federal, state and local statutes, regulations and
ordinances, CXA-Owner Agreement, and Connecticut State Department of Education Office of
School Construction Grants & Review (OSCGR) requirements.
The Owner is committed to commissioning this facility to systematically optimize the
building and ancillary systems so that they operate efficiently and effectively in accordance
with the Owners Project Requirements, and that the facility staff has adequate system
documentation and training. It is the intent of the Owner to ensure that the fundamental
systems are calibrated and operating as required to deliver functional and efficient
performance.
The project shall be designed to the Connecticut High Performance Standards following the
required formal process, as indicated in the regulations of C.G.S. Section 16a-38k (1 through 9)
and the Connecticut Building Standard Guidelines Compliance Manual for High Performance
Buildings. The Building Commissioning Services shall meet the mandatory Requirement of
Section 16a-38k-3(a) and those described in the Compliance Manual, DPW “Capital Projects
High Performance Buildings Guidelines”, State Department of Education (SDE) Guidelines and
Bulletins.
Commissioning Tasks:
The Consultant shall manage the Commissioning Services, research applicable design criteria,
attend Project meetings, communicate with members of the Project team, and report progress to
the Owner.
The Consultant shall prepare, and periodically update, a Schedule of Commissioning Services
that shall identify commissioning related activities, including services furnished by the
Consultant and completion and submission dates for documents provided by the Consultant. The
Consultant shall coordinate the Schedule of Commissioning Services with the design and
construction schedules.
Design Phase: These listed systems will be commissioned by the tasks described individually
below for each phase of the project – design, construction, and occupancy and operation.
1. The Consultant shall facilitate an initial coordination meeting with the Owner and other
participants in the Commissioning Process to discuss the Commissioning Services it will
provide relative to the Project and other Project participants.
2. The Consultant shall assist the Owner and the Owner’s consultants (principal, MPS
O&M staff, architect, MEP engineers, and Facilities Manager) in developing the Owner’s
Project Requirements, or shall review the Owner’s Project Requirements, if provided by
the Owner. At a minimum, the Owner’s Project Requirements shall:
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