23P-003R - CONSTRUCTION MANAGEMENT – AGENCY (CMa) – NEW CASTLE COUNTY NEWARK LIBRARY

Agency:	New Castle County
State:	Delaware
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Posted:	Jan 11, 2023
Due:	Feb 1, 2023
Solicitation No:	23P-003R - CONSTRUCTION MANAGEMENT – AGENCY (CMa) – NEW CASTLE COUNTY NEWARK LIBRARY
Publication URL:	To access bid details, please log in.

Bid Title:	23P-003R - CONSTRUCTION MANAGEMENT – AGENCY (CMa) – NEW CASTLE COUNTY NEWARK LIBRARY
Category:	Professional Services (RFPs)
Status:	Open

Publication Date/Time:

1/11/2023 8:00 AM

Closing Date/Time:

2/1/2023 2:00 PM

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New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid# 23P-003R

CONSTRUCTION MANAGEMENT – AGENCY (CMa) SERVICES – NEW CASTLE

COUNTY NEWARK LIBRARY

New Castle County is seeking unpriced proposals for Construction Management- Agency

services including programming, design, and construction administration services for a new

library in New Castle County. This library will replace the existing Newark Library upon

demolition and is currently planned to be constructed on a portion of Tax Parcel Numbers 18-

021.00-174, 18-021.00-175, and 18-021.00-176 located at 750 Library Avenue, Newark,

Delaware 19711.

Interested parties are asked to submit an unpriced proposal to New Castle County Purchasing

Division, New Castle County Government Center, 87 Reads Way, New Castle, DE 19720, stating

their interest and qualifications. Proposals must be received by 2:OO p.m., Wednesday,

February 1, 2023, and must include Bid #: 23P-003R with one (1) signed original printed and

two (2) hard copies and an electronic copy on a USB Flash Drive within a sealed envelope.

TIMELINE FOR PROPOSAL

RFP Event

Bid Opportunity Published Online & Advertised

Questions Due to robin.allen@newcastlede.gov

Addendum Posted to http://www.newcastlede.gov/Bids.aspx

Bid/Proposal Due to New Castle County by 2:00 p.m.

Oral/Virtual Presentations for Short List of Top Candidates

Bid/Contract Awarded No Later Than (*)

Date

1/11/23

1/20/23

If needed

2/1/23

2/23/23

3/15/23

INSTRUCTIONS FOR PROPOSAL SUBMISSION

➢ Sealed proposal envelopes must clearly display Bid# 23P-003 CONSTRUCTION

MANAGEMENT – AGENCY (CMa) – NEW CASTLE COUNTY NEWARK LIBRARY, in the

lower left quadrant on the front.

➢ Facsimile transmissions of proposals are unacceptable and will be rejected without any

notice to the bidding vendor.

➢ Bidders are responsible to retrieve the bid specifications and all addendums from the

New Castle County Purchasing website at www.newcastlede.gov/Bids.aspx.

➢ Proposals shall be no more than 50 pages in length excluding Procurement forms

(Signature Page and Affidavit).

12/22/22

Bid# 23P-003R

Page 1 of 16

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid# 23P-003R

CONSTRUCTION MANAGEMENT – AGENCY (CMa) SERVICES – NEW CASTLE

COUNTY NEWARK LIBRARY

Pursuant to New Castle County Code and Delaware Law, each bidder must submit proof

satisfactory to the County or its designated representative that the bidder and every

subcontractor possesses valid and effective licenses required by the United States, State of

Delaware, County and any applicable political subdivision in which the project is located to do

business within each such jurisdiction and to perform the labor and/or supply the materials

involved in the performance of the contract. No contract will be executed prior to the

submission of such proof and the acceptance thereof by the County or its designated

representative.

Awards, if any, will be made in conjunction with the Delaware Code, Subchapter 2, Chapter 69,

Title 29, and the New Castle County Code.

12/22/22

Bid# 23P-003R

Page 2 of 16

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid# 23P-003R

CONSTRUCTION MANAGEMENT – AGENCY (CMa) SERVICES – NEW CASTLE

COUNTY NEWARK LIBRARY

SUMMARY OF PURCHASING REQUEST

BACKGROUND

New Castle County proposes to build a two-story 40,000 square foot library in New Castle

County, Delaware, with the ability to expand to 45,000 square feet. This library will replace the

existing Newark Library upon its demolition and is currently planned to be constructed on a

portion of Tax Parcel Numbers 18-021.00-175, 18-021.00-176, and 18-021.00-177, located at

750 Library Avenue, Newark, Delaware 19711.

The current site is:

1. Approximately 2.94 acres dedicated to the library, parking, and SWM facilities

2. Highly visible

3. Easily accessible via multiple points of access by pedestrians, cyclists, personal

vehicles, and mass transit

4. In close proximity to schools, parks/recreational areas, and residential areas

5. Well-located with respect to utility infrastructure

6. A level site with little topographical variation

7. A feasibility study has been conducted by Duffield Associates (Verdantas) titled

“Newark Free Library Feasibility Study dated June 2022, and revised September 2022

and will be posted with this Bid on the NCC Bid website. Please download for future

use.

Funding for the library is a combination of County, State, and private funds. State funds have

been appropriated under the auspices of the Library Construction and Assistance Act. County

funding has been authorized in the NCC Capital Program and Budget. A Memorandum of

Agreement will be developed with the Friends of the Newark Library to seek additional funding

from foundations, local businesses, and community members.

SCOPE / OBJECTIVE

New Castle County is requesting proposals from firms who can adequately demonstrate they

have the resources, experience, and qualifications to provide Construction Management-

Agency (CMa) services for the Newark Library Project. To get a sense of future expectations if

you are chosen, the overall project will be executed in four phases as described in more detail

12/22/22

Bid# 23P-003R

Page 3 of 16

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid# 23P-003R

CONSTRUCTION MANAGEMENT – AGENCY (CMa) SERVICES – NEW CASTLE

COUNTY NEWARK LIBRARY

on a separate Scope of Services document which outlines detailed responsibilities of the CMa.

The first three phases (Programming, Design, and Bidding) take the project through completion

of design and bidding and are scheduled to be completed by September 1, 2024. Services for all

four phases include performance of Construction Management services from conceptual design

to completion of construction close-out. The tentative completion deadline for move-in for the

library is June 1, 2026.

The CMa will work in close conjunction with the respective Architects/Engineers and NCC to

manage the construction-related aspects of the project, as well as the NCC Purchasing

Department and community groups to facilitate increasing community and minority

involvement during construction. Key involvement shall include participation with

Programming, Schematic Design, Design Development, Construction Documents, Bidding, and

the Construction Administration phases of the project.

The CMa will develop a Diversity Plan including job fairs, advertisement, bidding approach, etc.

to increase MBE, DBE, and WBE involvement on the project. We would like to hear what your

plans are for a Diversity Plan, and we will ask for a more in-depth overview during the

Interview/Presentation process.

NCC expects the CMa to join together with the project team to create a smoothly run project

that will serve the public for many years. All parties involved will be held accountable for

quality and timeliness. Open communications and commitment to a team approach are

essential. The CMa will be held responsible for assuring that the construction documents are

adhered to and that accurate project progress records are maintained. It is essential the CMa

develop bid documents that integrate NCC Purchasing standards to accomplish workforce

diversity goals.

REQUIREMENTS FOR PROPOSAL SUBMISSION

Please provide NCC with a concise presentation of your firm’s qualifications, which includes the

following information and any other specific material which you deem important in considering

your firm as the Construction Manager for the Newark Library Project.

Please focus on the specific information requested. Inclusion of excessive or unrelated “boiler

plate” will adversely affect the consideration of your firm’s qualification.

Interviews/presentations will take place and if your firm is selected for an interview, you will

12/22/22

Bid# 23P-003R

Page 4 of 16

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid# 23P-003R

CONSTRUCTION MANAGEMENT – AGENCY (CMa) SERVICES – NEW CASTLE

COUNTY NEWARK LIBRARY

have an opportunity to amplify this information. Interview criteria and questions will be

provided in your interview/presentation letter. Please note: all team members must be present

for the interview/presentation.

To aid in the comparative evaluation of proposals, please provide the following:

Proposals shall be concise and focused. Proposals shall be no more than 50 pages in length

excluding Procurement forms (Signature Page and Affidavit).

1. Name, address, phone, and fax numbers of the firm.

2. Type of organization (individual, partnership, corporation, or other).

3. Size of staff with breakdown by specialty.

4. Describe general nature of the work in which this firm is engaged, with the proportion

developed in the public sector. Specifically, note experience with public design and

construction, land planning, construction administration and experience with projects in

New Castle County and/or City of Newark, Delaware.

5. Identify the proposed project team, including the Project Administrator, Project

Manager, and Field Superintendent, as well as other major participants. Identify the

organization of the team and the major responsibilities of each team member.

6. Professional resumes of the individuals who will comprise your team. (It is required if

the firm is selected for the final interviews, that these individuals be the representatives

making the presentation.)

7. References/completed projects of the proposed design team. Please identify and

designate at least three (3) completed public projects, and three (3) projects involving

land planning and development which the team members have done individually or

collectively within the past ten years which best represent the present skills of the

project team members. For each reference project include:

12/22/22

• Brief description of project and date of occupancy

• One exterior, one interior and a floor plan

Bid# 23P-003R

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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23P-003R - CONSTRUCTION MANAGEMENT – AGENCY (CMa) – NEW CASTLE COUNTY NEWARK LIBRARY

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