REQUEST FOR PROPOSALS
INDEPENDENT CPA AUDIT SERVICES FOR
THE CLEARWATER DOWNTOWN
City of Clearwater Procurement Division
Municipal Services Building, 3rd Floor
100 S. Myrtle Avenue
Clearwater, Florida 33756-5520
(727) 562-4635 FAX
Date of Issue: May 1, 2020
Due Date/Time: Tuesday, June 2, 2020, 10:00 A.M. Local Time
DOWNTOWN DEVELOPMENT BOARD
REQUEST FOR PROPOSALS
Independent CPA Audit Services
The Clearwater Downtown Development Board (DDB) requests proposals from qualified
professional auditing firms to provide auditing services to the DDB for the fiscal years
ending September 30, 2020, 2021, 2022, 2023, and 2024. The resulting audit agreement
(Agreement) will be subject to annual appropriation and approval by the DDB and will
contain grounds for termination including poor performance, not adhering to time
schedules, and excessive fee increases.
The Auditor Selection Committee (Committee) will select and negotiate with the firm
whose proposal is most responsive to this Request for Proposals (RFP) and in the best
interest of the DDB. Proposals must provide sufficient detail and information to enable
the Committee to complete an evaluation of their merit. The instructions contained in this
RFP must be followed in order for a proposal to be considered responsive. The DDB
reserves the right to reject any or all proposals.
This RFP will be announced to auditing firms (firms) that have contacted the DDB and
firms believed to have the experience needed for this project. The project will also be
advertised per City of Clearwater procurement policies.
Proposals should be submitted electronically through the City of Clearwater’s bids website
Additional information may be obtained from Lori Vogel, CPPB, City of Clearwater
Procurement Manager, at firstname.lastname@example.org.
The DDB is composed of seven elected officials who represent a Special Taxing District
(District) located in downtown Clearwater. It acts as an aid to the City of Clearwater, the
Clearwater Redevelopment Agency (CRA) and citizens of the District to see that city
services are properly planned for the District. The DDB assists in preparing and
maintaining an analysis of the economic condition and changes; assists in formulating short
and long range plans for improving and developing the District and advises on policies and
procedures needed to bring business and residents into the District, improving its tax base
and overall economic condition.
In July 1970 the Clearwater Downtown Development Board Act (Act) was established
by the State of Florida, allowing the City of Clearwater to revitalize and preserve
downtown property values, prevent deterioration in its central business district, and provide
downtown property owners the power to solve problems on the local level. The Act
outlined the geographic location of the District, the powers created, the composition of the
board and the bylaws that govern.
In January 1971 the city adopted Ordinance No. 1304 providing for a special referendum
election for the purpose of permitting property owners within the District to tax themselves,
establishing a Special Taxing District.
The DDB receives administrative support from the City of Clearwater and the Clearwater
CRA. As such, the City of Clearwater Procurement Division is managing this procurement
The DDB does not currently maintain accounts with either financial institutions or
brokerages titled under its name. Cash and cash equivalents presented in the DDB’s
financial statements reflect the DDB’s equity in the City of Clearwater’s pooled cash and
investments. Determination of compliance with Chapter 218.415, Florida Statutes, as
required by Chapter 10.556(10)(a), Rules of the Auditor General, may be achieved by
relying on procedures performed by the City of Clearwater’s independent auditor in
accordance with Governmental Auditing Standards.
OPENNESS OF PROCUREMENT PROCESS
Written proposals, other submissions, correspondence, and all records made thereof shall
be handled in compliance with Chapters 119 and 286, Florida Statutes. The DDB gives no
assurance as to the confidentiality of any portion of any submitted proposal.
The successful firm will be required to comply with Section 119.0701, Florida Statues,
(a) Keep and maintain public records that ordinarily and necessarily would be
required by the DDB in order to perform the service;
(b) Provide the public with access to public records on the same terms and
conditions that the DDB would provide the records and at a cost that does not
exceed the cost provided by law;
(c) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized
by law; and
(d) Meet all requirements for retaining public records and transfer, at no cost, to the
DDB all public records in possession of the firm upon termination of the
Agreement and destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. All
records stored electronically must be provided to the DDB in a format that is
compatible with the information technology systems of the DDB.
RETENTION AND DISPOSAL OF RESPONSE
The DDB reserves the right to retain all submitted proposals for official record purposes.
The DDB reserves the right to dispose of any or all copies of proposals in whatever manner
it deems appropriate. No copies of proposals will be returned to the submitting firm.
ERRORS AND OMISSIONS
Once a proposal is submitted, the DDB shall not allow any firm to correct errors or
omissions in any calculations submitted.
DDB RIGHT TO DECIDE
The DDB reserves the right to accept or reject any or all proposals, to waive irregularities
and technicalities, and to request resubmission. Any sole response received the first
submission date may or may not be rejected by the DDB depending on available
competition, merit, and timely needs of the DDB. The DDB shall be the sole judge as to
whether the proposal and the Agreement are in its best interest. The decision of the DDB
shall be final. The DDB has the right to make any investigation it deems necessary to
determine the ability of any responding firm to perform the work or service requested.
RIGHT TO PROTEST
Any firm who is aggrieved in connection with the solicitation or award of a contract may
seek resolution of its complaints by contacting the City of Clearwater Procurement
By submitting a proposal, the firm certifies, and in the case of a joint proposal, each party
thereto certifies as to its own firm, that in connection with the proposal:
a. No attempt has been made or will be made by the firm to induce any other
person or firm to submit or not to submit a proposal for the purpose of restricting
b. The only person(s) or principal(s) interested in the proposal are named
therein and that no other person or firm has any interest in the proposal or in the
c. No person or agency has been employed or retained to solicit or secure the
Agreement based upon an agreement or understanding for a commission,
percentage, brokerage, or contingent fee, excepting bona fide employees of the firm
or established commercial agencies maintained by the firm for the purpose of doing