Lobbyist Services (Re-Bid)

Agency: Lake County
State: Florida
Type of Government: State & Local
Category:
  • 89 - Subsistence (Food)
Posted: Aug 17, 2020
Due: Sep 3, 2020
Solicitation No: 21-0501
Publication URL: To access bid details, please log in.
Bid/RFP Number: 21-0501

Response Deadline: 9/3/2020 3:00:00 PM

Project Title: Lobbyist Services (Re-Bid)

Status: Open

Department:

Project Description: The Lake County Board of County Commissioners seeks an experienced vendor to provide State Governmental Lobbying Services on behalf of the County. Vendor shall perform the following services: present policy recommendations to agencies and elected officials, monitor legislation and policy as it pertains to the County's interests, secure public sector funding, and maximize the benefit to Lake County of pending and current legislation.

Preconference:

Contracting Officer: William Ponko

Officer Email: bponko@lakecountyfl.gov

Officer Phone: (352) 343-9839

Agenda Item Number:

Special Notes:

Lake County has implemented a Solicitation Management Portal. All responses to Lake County’s solicitations are required to be submitted at the link below.

Bid Documents:

Attachment Preview

LOBBYIST SERVICES - REBID
21-0501
Office of Procurement Services
P.O. Box 7800 • 315 W. Main St., Suite 441 • Tavares, FL 32778
Solicitation Number: 21-0501
Solicitation Title: LOBBYIST SERVICES
Pre-Solicitation Conference: See Section 3.0
Last Day to Ask Questions: 08/26/2020
CLOSING DATE: 09/03/2020
CLOSING TIME: 3:00 P.M. Eastern
Vendors shall complete and return all information requested by the specified time and date or Submittal
shall be rejected.
TABLE OF CONTENTS
1.0 PURPOSE OF SOLICITATION ............................................................................................. 2
1.1 EXHIBITS .............................................................................................................................. 2
1.2 ATTACHMENTS .................................................................................................................. 2
2.0 POINT OF CONTACT............................................................................................................. 2
3.0 QUESTIONS, EXCEPTIONS, AND ADDENDA .................................................................. 2
4.0 METHOD OF AWARD............................................................................................................ 2
5.0 DELIVERY AND SUBMITTAL REQUIREMENTS ........................................................... 3
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LOBBYIST SERVICES - REBID
21-0501
1.0 PURPOSE OF SOLICITATION
The purpose of this solicitation is to solicit competitive sealed bids to furnish LOBBYIST
SERVICES for Lake County, Florida. It is a re-bid of Solicitation 20-0527 which is canceled.
1.1 EXHIBITS
Exhibit A – Scope of Work
Exhibit B – Insurance Requirements
Exhibit C – Review the Lake County General Terms and Conditions page dated 10/10/2019.
1.2 ATTACHMENTS
Attachment 1 – Submittal Form
Attachment 2 – Team Composition Form
Attachment 3 – Reference Form
Attachment 4 – Certification Debarment and Suspension Form
2.0 POINT OF CONTACT
Direct all inquiries to the Contracting Officer (official point of contact) listed:
Bill Ponko, Contracting Officer
Telephone: 352-343-9768
E-mail: Bponko@lakecountyfl.gov
3.0 QUESTIONS, EXCEPTIONS, AND ADDENDA
Vendors must examine all solicitation documents including the Lake County General Terms
and Conditions page. All communication, inquiries, or requests for exceptions are to be directed
to the Contracting Officer listed in Section 2.0. The last day for questions or requests for
exceptions is 08/26/2020. An addendum may be issued in response to any inquiry received,
which changes or clarifies the terms, provisions, or requirements of the solicitation. No answers
given in response to questions submitted will be binding upon this solicitation unless released
in writing as an addendum to the solicitation and posted on the Lake County Formal Solicitation
site for this solicitation. Where there appears to be a conflict between this solicitation and any
addenda, the last addendum issued will prevail.
It is the Vendor’s responsibility to ensure receipt of all addenda and any accompanying
documentation. Failure to acknowledge each addendum may prevent the proposal from being
considered for award.
Process clarification or procedure questions may be asked at any time to the Contracting Officer.
4.0 METHOD OF AWARD
Each Submittal will be evaluated for conformance as responsive and responsible using the
following criteria:
A. Proper submittal of ALL documentation as required by this Solicitation. (Responsive)
B. The greatest benefits to Lake County as it pertains to: (Responsible)
1. Firm’s qualifications;
2. Proposed materials and plans to accomplish tasks;
3. Proposed costs / fee schedule;
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LOBBYIST SERVICES - REBID
21-0501
4. Past Performance. In order to evaluate past performance, all Vendors are required to
submit at least three verifiable references / relevant projects completed within the last
three years that are the same or similar in magnitude to this Solicitation. The County
may be listed as a reference. Use Attachment 3 – References Form;
5. All technical specifications associated with this Solicitation;
6. Financial Stability: A Dun and Bradstreet report may be used by the County to evaluate
Vendor’s financial stability. All Vendors shall be prepared to supply a financial
statement upon request, preferably a certified audit of the last available fiscal year.
Awards will be made to the most responsive, responsible, Vendor whose Proposal represents
the best overall value to the County when considering all evaluation factors.
The County reserves the right to make awards to one or more Vendors to reject any and all
offers or waive any minor irregularity or technicality in Proposals received.
Proposals received before the closing date and time listed will be opened, recorded, and
accepted for consideration. Vendors’ names will be read aloud and recorded. Proposals will be
available for inspection during normal business hours in the Office of Procurement Services 30
calendar days after the solicitation due date or after recommendation of award, whichever
occurs first.
5.0 DELIVERY AND SUBMITTAL REQUIREMENTS
C. Hand delivery of submittals will not be accepted.
D. RESPONSES MUST BE SUBMITTED THROUGH THE SOLICITATION RESPONSE
PORTAL TO BE CONSIDERED – Click Here for the Submission Portal.
E. A response will not be accepted if completed and submitted after the official due date and
time.
F. Submission indicates a binding offer to the County and agreement of the terms and
conditions referenced in this Solicitation. Do not make any changes to the content or format
of any form without County permission. All information must be legible.
G. Submittal must be in organized into the following major sections:
1. Vendor Profile
Statement of Interest & Understanding of Project.
Firm Profile / Firm History.
Completed Attachment 3 – Reference Form.
Program Manager: List the name, business address, telephone number and e-mail
address of the program manager for the project. Provide a resume of the individual’s
background and skills in managing similar projects.
Include copies of any required licenses or permits.
2. Forms
Completed Attachment 1 – Submittal Form;
o Submittal must be signed by an official authorized to legally bind the firm to its
provisions. Include a memorandum of authority signed by an officer of the
company if the signor is not listed as a corporate officer on the firm’s SunBiz
registration.
Proof of Sunbiz.org registration;
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LOBBYIST SERVICES - REBID
21-0501
Include a completed W-9 form;
Completed Addenda issued. Failure to include signed addenda may be cause for
Submittal to be considered non-responsive;
Proof of insurance or evidence of insurability at levels in Exhibit B – Insurance
Requirements;
3. Proposed Solution
Provide a concise description of the approach and process to successfully complete
the work to be performed including any specific staffing or equipment resources.
Completed Attachment 2 – Team Composition Sheet;
4. Subcontractors/Joint Ventures
Provide a list of proposed subcontractors or joint venture arrangements that may be
used on the project. Provide the same information required in the Pricing Proposal
for each sub-vendor or joint venture participant.
5. Proposed Pricing
Submit a pricing structure or plan regarding how firm intends to bill the County.
Provide supporting documentation for proposed pricing.
6. Financial Stability
Provide a financial stability statement indicating the firm has the necessary resources
(human and financial) to provide the services at the level required by the County.
The County reserves the right to request a financial statement, a certified audit, or a
third party prepared financial statement. The County reserves the right to use a third-
party company to verify financial information provided. Provide similar information
for a subcontractor or joint venture arrangement.
7. Litigation
Provide information on the nature and outcome of litigation and proceedings for the
previous three (3) years where the firm has been involved in any matter related to
professional activities.
H. PRESENTATIONS/ POST-DISCUSSIONS AFTER PROPOSAL RESPONSE
1. The County, at its sole discretion, may ask for an oral presentation or demonstration
without charge to the County. The County reserves the right to require the Vendor to
demonstrate to the satisfaction of the County that the Firm has the fiscal and technical
ability to furnish the requirements of the RFP. The demonstration must satisfy the
County and the County will be the sole judge of compliance.
2. The County may commence contract negotiations in accordance with the method of
award specified. The County reserves the right to conduct discussions with Vendors
having a realistic possibility of contract award to include requests for additional
information and requests for “best and final” offers.
3. Vendors must not assume they will be asked to make a presentation or asked for a “best
and final” offer and must include all pertinent and required information in their original
Proposal.
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LOBBYIST SERVICES - REBID
21-0501
I. The County is not liable or responsible for any costs incurred in responding to this
Solicitation including, without limitation, costs for product or service demonstrations if
requested.
J. Interested parties may listen to the 3:01 P.M. solicitation opening by calling 1-321-332-
7400, Conference ID 971 920 36# or clicking on this link: Join Microsoft Teams Meeting
K. The County owns and retains all proprietary rights in its logos, trademarks, trade names,
and copyrighted images (Intellectual Property). Nothing in this solicitation permits or shall
be construed as authorization to use or display County’s Intellectual Property on
Respondent’s submittal documents or proposal (including any exhibits attached thereto) in
response to this solicitation. Unless expressly authorized in writing by County, a
Respondent is not authorized and shall not make use of or display any County Intellectual
Property on or in its proposal or submittals. Unauthorized use of County’s Intellectual
Property may constitute trademark and copyright infringement in violation of federal and
state laws. It is a violation of Lake County Code Section 2-1 and deemed a second-degree
misdemeanor under Florida Statutes Section 165.043.
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