Engineering and Design Services for CR 455 Design

Agency: Lake County
State: Florida
Type of Government: State & Local
Category:
  • C - Architect and Engineering Services - Construction
Posted: Aug 16, 2019
Due: Sep 18, 2019
Solicitation No: 20-0901
Publication URL: To access bid details, please log in.
Bid/RFP Number: 20-0901

Response Deadline: 9/18/2019 3:00:00 PM

Project Title: Engineering and Design Services for CR 455 Design

Status: Open

Department: Procurement Services

Project Description: The purpose of this Request For Statement of Qualifications (RSQ) is to solicit competitive sealed Proposals to select a Consultant to supply ENGINEERING AND DESIGN SERVICES FOR CR 455 located in unincorporated Lake County, Florida.

Preconference: See Section 4.0

Contracting Officer: Ralph Tipton

Officer Email: rtipton@lakecountyfl.gov

Officer Phone: (352) 343-9489

Agenda Item Number:

Special Notes:

Commodity Code(s):
  • ENGINEER SVC-TRAFFIC-TRANSPORT (970-900)
Bid Documents:

Attachment Preview

CR 455 DESIGN
20-0901
REQUEST FOR STATEMENT OF
QUALIFICATIONS (RSQ)
Procurement Services website
352-343-9839
315 West Main Street, Suite 441
Tavares, Florida 32778
P Offi B 7800
RSQ Number:
20-0901
Solicitation Title: ENGINEERING AND DESIGN SERVICES FOR CR 455
Contracting Officer: ED TIPTON
CLOSING DATE: 09/18/2019
CLOSING TIME: 3:00 P.M. Eastern
Pre-Proposal Conference: Not Applicable
Vendors shall complete and return all information requested in Section 10.0. Failure to submit the
solicitation response by the specified time and date will result in rejection of Proposal. Failure to sign
the Proposal response may be cause for rejection of the Proposal.
TABLE OF CONTENTS
1.0 PURPOSE OF SOLICITATION ............................................................................................. 2
1.1 SCOPE OF WORK................................................................................................................ 2
1.2 EXHIBITS .............................................................................................................................. 3
1.3 ATTACHMENTS................................................................................................................... 3
2.0 POINT OF CONTACT............................................................................................................. 3
3.0 PROPOSED SCHEDULE ........................................................................................................ 3
4.0 PRE-PROPOSAL CONFERENCE ......................................................................................... 3
5.0 QUESTIONS, EXCEPTIONS, AND ADDENDA .................................................................. 3
6.0 TERM OF CONTRACT........................................................................................................... 4
6.1 E-VERIFY.................................................................................................................................. 4
7.0 METHOD OF PAYMENT ....................................................................................................... 4
8.0 METHOD OF AWARD............................................................................................................ 5
9.0 DELIVERY OF PROPOSAL................................................................................................... 6
10.0 SUBMITTAL REQUIREMENTS ........................................................................................... 6
10.1 PRESENTATION .................................................................................................................. 7
10.2 PROPOSAL GUIDELINES.................................................................................................. 7
10.3 PROPOSAL SECTIONS AND CONTENT ........................................................................ 7
10.4 PRESENTATIONS/ POST-DISCUSSIONS AFTER PROPOSAL RESPONSE ............. 8
Page 1 of 9
CR 455 DESIGN
20-0901
1.0 PURPOSE OF SOLICITATION
The purpose of this Request For Statement of Qualifications (RSQ) is to solicit competitive sealed
Proposals to select a Consultant to supply ENGINEERING AND DESIGN SERVICES FOR CR
455 located in unincorporated Lake County, Florida. This particular RSQ is not being funded by the
FDOT. The Preliminary Engineering Report was completed in January of 2007. The link to final
report and appendix is:
ftp://ftp.co.lake.fl.us/Public_Works/Engineering/CR%20455%20Hartle%20Road%20Extension/PDE%20fro
m%20SR%2050%20south%20to%20Hartwood%20Marsh%20Road/.
The project consists of the design of new construction of CR 455 as a four-lane roadway. The project
also will provide an updated Roadway Corridor Alignment Evaluation.
For further details, see the Scope of Work and Expected Deliverable Guidelines Spreadsheet attached
as Exhibit A and D.
The overall road project limits extend from 300 feet north of Lost Lake Road to Hartwood Marsh Road,
(Exhibit E). The typical section of CR 455 will consist of 120-foot width right of way, a four-lane
urban typical section with 12-foot lanes, four-foot bike lanes, full and directional median openings and
dedicated left and right turn lanes in various locations of the project. The design will also include a 12-
foot multi-use path and a five-foot sidewalk. Traffic signal and/or roundabout and signing and
pavement markings will be required. All proposed sidewalks, shared-used path and curb ramps will
need to comply with ADA requirements. Drainage design will be necessary including a pond siting
evaluation. Surveying including topographic, above and below ground utilities and right of way will
be required Permitting, utility coordination and coordination with property owners will be required.
The Consultant will be required to attend and lead meetings with affected property owners including
CEMEX and the Florida Department of Transportation District V office on plan review. Public
Meetings will be required.
The Consultant will update findings of the PER study completed in 2007 with a corridor alignment
evaluation. This Study will include a cost benefit analysis of no less than three alignments for CR 455.
The 2007 PER proposes two routes through the sand mine. This corridor study will be required to pick
one of the original routes or a hybrid version of the two routes as the recommended alternative route.
However, these alignment evaluations shall begin at the end of the existing CR 455 north of Lost Lake
Road and end at Hartwood Marsh Road where the County has existing ROW, (Exhibit E). The
evaluation will include impacts to property, residences, businesses, Duke Energy transmission, and
stormwater pond locations. The Study will include Public Meetings and a Presentation to the Board of
County Commissioners. The Lake County Standard Scope of Work and Expected Deliverable
Guidelines Spreadsheet are attached as Exhibit A and D. The Guidelines and Deliverables may be
modified during the project scoping and negotiation process.
The contract resulting from this solicitation will be for a single project undertaking.
Respondents are advised that any award under this solicitation will be by separate bilateral contract.
1.1 SCOPE OF WORK
Refer to Exhibit A – Scope of Work for full details.
Page 2 of 9
CR 455 DESIGN
20-0901
1.2 EXHIBITS
Exhibit A – Scope of Work
Exhibit B – Insurance Requirements
Exhibit C – Review the Lake County General Terms and Conditions page dated 2/26/2019.
Exhibit D – Expected Deliverables Guidelines Spreadsheet
Exhibit E – Map of CR 455 Project
Exhibit F – Sample Agreement
1.3 ATTACHMENTS
Attachment 1 – Bid Submittal Form
Attachment 2 – References Form
Attachment 3 – Team Composition Form
Attachment 4 – Location and Percentage of Work to be Completed Form
Attachment 5 – Truth in Negotiation Certification
2.0 POINT OF CONTACT
Inquiries concerning any portion of this solicitation should be directed to the Contracting
Officer below who will be the official point of contact for this solicitation.
ED TIPTON, CPSM, CPPO, CPPB, Senior Contracting Officer
Telephone: 352-343-9839
Fax: 352.343.9473
E-mail: rtipton@lakecountyfl.gov
3.0 PROPOSED SCHEDULE
08/16/2019....................... Request for Statement of Qualifications Available
09/11/2019....................... Last Day to Receive Written Questions
09/18/2019....................... Solicitation Closing Date
4.0 PRE-PROPOSAL CONFERENCE
Not Applicable
5.0 QUESTIONS, EXCEPTIONS, AND ADDENDA
Vendors should carefully examine this solicitation package including the Lake County General
Terms and Conditions page. All communication, inquiries, or requests for exceptions are to be
directed to the Contracting Officer listed in Section 2.0. The last day for questions or requests
for exceptions is 09/11/2019. An addendum may be issued in response to any inquiry received,
which changes or clarifies the terms, provisions, or requirements of the solicitation. No answers
given in response to questions submitted will be binding upon this solicitation unless released
in writing as an addendum to the solicitation and posted on the Lake County Formal Bid site
for this solicitation. Where there appears to be a conflict between this solicitation and any
addenda, the last addendum issued will prevail.
It is the Vendor’s responsibility to ensure receipt of all addenda and any accompanying
documentation. Failure to acknowledge each addendum may prevent the proposal from being
considered for award.
Page 3 of 9
CR 455 DESIGN
20-0901
Clarification of process or procedure questions may be asked at any time to the Contracting
Officer.
6.0 TERM OF CONTRACT
For each contract that exceeds one hundred, ninety-five thousand dollars ($195,000.00) any
organization awarded a contract must execute a truth-in-negotiation certificate stating that the
wage rates and other factual unit costs are accurate, complete, and current, at the time of
contracting. Any contract requiring this certificate shall contain a provision that the original
contract price and any additions shall be adjusted to exclude any significant sums by which the
County determines the contract price was increased due to inaccurate, incomplete, or non-
current wage rates and other factual unit costs. All such contract adjustments shall be made
within one (1) year following the end of the contract.
The Contract will commence upon the date of the purchase order or related Notice to Proceed
and remain in effect until completion of the expressed and implied warranty periods.
Contract must contain the following statement:
“I, as an authorized agent of [firm name] warrant that [firm name] has not employed or
retained any company or person, other than a bona fide employee working solely for [firm
name] to solicit or secure the Contract and that [firm name] has not paid or agreed to pay
any person, company, corporation, individual, or firm, other than a bona fide employee
working solely for [firm name] any fee, commission, percentage, gift, or other consideration
contingent upon or resulting from the award or making of the Contract.”
6.1 E-VERIFY
Upon award of a contract, Contractor shall utilize the U.S. Department of Homeland
Security’s E-Verify system in accordance with the terms governing use of the system to
confirm the employment eligibility of all new persons hired by the Contractor during the
term of the Contract.
Contractor shall include in all contracts with subcontractors performing work pursuant to
any contract arising from this solicitation an express requirement that the subcontractors
utilize the U.S. Department of Homeland Security’s E-Verify system in accordance with the
terms governing use of the system to confirm the employment eligibility of all new
employees hired by the subcontractors during the term of the subcontract.
7.0 METHOD OF PAYMENT
The Contractor must submit an accurate invoice to the County’s using department. The date of
the invoice must be after delivery but no more than thirty (30) calendar days after delivery.
Invoices must reference the: purchase or task order; delivery date, delivery location, and
corresponding packing slip or delivery ticket signed by a County representative at the time of
acceptance. Failure to submit invoices in the prescribed manner will delay payment.
Payments will be tendered in accordance with the Florida Prompt Payment Act, Part VII,
Chapter 218, Florida Statutes. The County will remit full payment on all undisputed invoices
within forty-five (45) days from receipt by the appropriate County using department. The
Page 4 of 9
CR 455 DESIGN
20-0901
County will pay interest not to exceed one percent (1%) per month on all undisputed invoices
not paid within thirty (30) days after the due date.
8.0 METHOD OF AWARD
Florida Statute 287.055, The Consultants’ Competitive Negotiation Act, will be followed to
secure the required firm. The Contracting Officer listed in Section 2.0 will be responsible for
the selection process and will be the sole point of contact for all Respondents. In addition to
the materials provided in the written responses to this RSQ, the County may utilize site visits
or may request additional material, information, presentations or references from the
Respondents submitting qualifications packages.
Pursuant to Chapter 472, Florida Statutes, firms or individuals must be registered with the State
of Florida and have obtained at least the minimum thresholds of education and experience
required by the applicable statutes.
Respondents must exhibit compliance with the qualification standards and evaluation factors
stated in Section 287.055, Florida Statutes, to be considered for award. Location, listing of
subcontractors and respective percentage of use, are a listed evaluation factor under CCNA.
Each Proposal submittal will be evaluated for conformance as responsive and responsible using
the following criteria:
A. Proper submittal of ALL documentation as required by this Solicitation. (Responsive)
B. Proposals will be evaluated based upon the greatest benefits to Lake County and the
following criteria listed in order of descending importance: (Responsible)
1. Firm’s qualifications;
2. Past Performance. In order to evaluate past performance, all Vendors are required
to submit a list of three (3) verifiable references / relevant projects completed within
the last three (3) years that are the same or similar in magnitude to this RSQ. The
County may be listed as a reference. Use Attachment 2 – References Form;
3. Proposed materials and plans to accomplish tasks;
4. All technical specifications associated with this Solicitation;
5. Financial Stability: A Dun and Bradstreet report may be used by the County to
evaluate Vendor’s financial stability. All Vendors shall be prepared to supply a
financial statement upon request, preferably a certified audit of the last available
fiscal year.
6. Any other criteria that may be specific to your Solicitation.
Awards will be made to the most responsive, responsible, Vendor whose Proposal represents
the best overall value to the County when considering all evaluation factors.
The County reserves the right to reject any and all offers or waive any minor irregularity or
technicality in Proposals received.
Proposals received before the date and time listed will be opened, recorded, and accepted for
consideration. Vendors’ names will be read aloud and recorded. Proposals will be available
for inspection during normal business hours in the Office of Procurement Services thirty (30)
Page 5 of 9
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