Chilled Water Site Piping Addition

Agency: Lake County
State: Florida
Type of Government: State & Local
Category:
  • 41 - Refrigeration, Air Conditioning and Air Circulating Equip.
  • Y - Construction of Structures and Facilities
  • Z - Maintenance, Repair or Alteration of Real Property
Posted: Sep 12, 2019
Due: Oct 15, 2019
Solicitation No: 20-0504
Publication URL: To access bid details, please log in.
Bid/RFP Number: 20-0504

Response Deadline: 10/15/2019 3:00:00 PM

Project Title: Chilled Water Site Piping Addition

Status: Open

Department: Procurement Services

Project Description: The Lake County Office of Facilities Management, is seeking qualified sources to provide all labor, equipment, materials, fuel and any other incidental costs too connect chilled water piping from the North Central Energy Plant (North CEP), located at 435 W. Alfred St. Tavares, FL 32778, to the South Central Energy Plant (South CEP), located at 551 W. Main St. Tavares, FL 32778. New chilled water piping shall provide both primary and redundant connection for the Lake County Government Center Campus.

Preconference: 09/24/2019 @ 2:00 P.M. 435 W. Alfred St. Tavares, FL. 32778

Contracting Officer: William Ponko

Officer Email: bponko@lakecountyfl.gov

Officer Phone: (352) 343-9839

Agenda Item Number:

Special Notes:

Commodity Code(s):
  • AIR CONDITIONING-HEATING EQUIP (030-00)
  • CHEMICALS COMMERCIAL (190-00)
  • CONTRACTUAL SV-HEAT-VENT EQ (945-00)
  • CONTRACTUAL SVC AC EQUIPMENT (922-00)
  • CONTRACTUAL SVC-REFRIGERATION (979-00)
  • PLUMBING SERVICES (991-620)
  • REFRIGERATION EQUIP & ACCESS (740-00)
Bid Documents:

Attachment Preview

Chilled Water Site Piping Addition
20-0504
INVITATION TO BID (ITB)
Procurement Services website
352-343-9839
315 West Main Street, Suite 441
Tavares, Florida 32778
Post Office Box 7800
ITB Number:
20-0504
Bid Title:
CHILLED WATER SITE PIPING ADDITION
Contracting Officer: William Ponko
CLOSING DATE: 10/15/2019
CLOSING TIME: 3:00 P.M. Eastern
Pre-Bid Conference: 09/24/2019, 2:00 P.M. Eastern
Vendors shall complete and return all information requested in Section 10.0. Failure to submit the bid
response by the specified time and date will result in rejection of bid. Failure to sign the bid response
may be cause for rejection of the bid.
TABLE OF CONTENTS
1.0 PURPOSE OF BID.................................................................................................................... 2
1.1 TECHNICAL SPECIFICATIONS or SCOPE OF WORK .............................................. 2
1.2 EXHIBITS .............................................................................................................................. 2
1.3 ATTACHMENTS .................................................................................................................. 2
2.0 POINT OF CONTACT............................................................................................................. 2
3.0 PROPOSED SCHEDULE ........................................................................................................ 2
4.0 PRE-BID CONFERENCE........................................................................................................ 2
5.0 QUESTIONS, EXCEPTIONS, AND ADDENDA .................................................................. 3
6.0 TERM OF CONTRACT........................................................................................................... 3
7.0 METHOD OF PAYMENT ....................................................................................................... 3
8.0 METHOD OF AWARD............................................................................................................ 3
9.0 DELIVERY OF BID ................................................................................................................. 4
10.0 SUBMITTAL REQUIREMENTS ........................................................................................... 5
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Chilled Water Site Piping Addition
20-0504
1.0 PURPOSE OF BID
The purpose of this Invitation to Bid (ITB) is to solicit competitive sealed bids to furnish a
CHILLED WATER SITE PIPING ADDITION for Lake County, Florida.
1.1 TECHNICAL SPECIFICATIONS or SCOPE OF WORK
Refer to Exhibit A – Scope of Work for full details.
1.2 EXHIBITS
Exhibit A – Scope of Work
Exhibit B – Insurance Requirements
Exhibit C – Engineer Drawings
Exhibit D – Review the Lake County General Terms and Conditions page dated 2/26/2019.
1.3 ATTACHMENTS
Attachment 1 – Bid Submittal Form
Attachment 2 – References Form
Attachment 3 – Pricing Sheet
Attachment 4 – Certification Debarment and Suspension
2.0 POINT OF CONTACT
Inquiries concerning any portion of this solicitation should be directed to the Contracting
Officer below who will be the official point of contact for this solicitation.
William Ponko, Contracting Officer
Telephone: 352-343-9839
Fax : 352.343.9473
E-mail: Bponko@lakecountyfl.gov
3.0 PROPOSED SCHEDULE
09/11/2019....................... Invitation to Bid Available
09/24/2019....................... Pre-bid Conference
10/07/2019....................... Last Day to Receive Written Questions
10/15/2019....................... Bid Closing Date
4.0 PRE-BID CONFERENCE
A pre-bid conference will be held on 09/24/2019 at 2:00 P.M. Eastern, at the 09 Plant, located
at 435 W. Alfred Street, Tavares, FL, 32778, to discuss the conditions and specifications within
this solicitation. Vendors should bring solicitation documents to the conference.
It is mandatory for a firm representative to attend in order to qualify to respond to this
solicitation. If a mandatory walk-thru is scheduled in conjunction with this conference, it will
be necessary for the representative to attend both the walk-thru and the conference in order to
submit a response to this solicitation. Failure to arrive on time may result in disqualification.
The Vendor is advised to visit the site of the proposed work and become familiar with conditions
which may affect the work to be done or the equipment, materials, and labor required. It is
understood that the sites are active work locations and that while on site for examination, a
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Chilled Water Site Piping Addition
20-0504
Vendor should not interfere with the operations of that site. Contact William Ponko at 352-343-
9768 for a site visitation appointment.
In accordance with the American Disabilities Act and Section 286.26, Florida Statutes, persons
with disabilities needing a special accommodation to participate in the process, or an interpreter
to participate in any proceedings under this solicitation, should contact the Contracting Officer
listed in Section 2.0 for assistance, at least two (2) business days before any meeting date.
5.0 QUESTIONS, EXCEPTIONS, AND ADDENDA
Vendors should carefully examine this solicitation package including the Lake County General
Terms and Conditions page. All communication, inquiries, or requests for exceptions are to be
directed to the Contracting Officer listed in Section 2.0. The last day for questions or requests
for exceptions is 10/07/2019. An addendum may be issued in response to any inquiry received,
which changes or clarifies the terms, provisions, or requirements of the solicitation. No answers
given in response to questions submitted will be binding upon this solicitation unless released
in writing as an addendum to the solicitation and posted on the Lake County Formal Bid site
for this solicitation. Where there appears to be a conflict between this solicitation and any
addenda, the last addendum issued will prevail.
It is the Vendor’s responsibility to ensure receipt of all addenda and any accompanying
documentation. Failure to acknowledge each addendum may prevent the proposal from being
considered for award.
Clarification of process or procedure questions may be asked at any time to the Contracting
Officer.
6.0 TERM OF CONTRACT
The Contract will commence upon the date of the purchase order or related Notice to Proceed
and remain in effect until completion of the expressed and implied warranty periods.
7.0 METHOD OF PAYMENT
The Contractor must submit an accurate invoice to the County’s using department. The date of
the invoice must be after delivery but no more than thirty (30) calendar days after delivery.
Invoices must reference the: purchase or task order; delivery date, delivery location, and
corresponding packing slip or delivery ticket signed by a County representative at the time of
acceptance. Failure to submit invoices in the prescribed manner will delay payment.
Payments will be tendered in accordance with the Florida Prompt Payment Act, Part VII,
Chapter 218, Florida Statutes. The County will remit full payment on all undisputed invoices
within forty-five (45) days from receipt by the appropriate County using department. The
County will pay interest not to exceed one percent (1%) per month on all undisputed invoices
not paid within thirty (30) days after the due date.
8.0 METHOD OF AWARD
Each Bid submittal will be evaluated for conformance as responsive and responsible using the
following criteria:
A. Proper submittal of ALL documentation as required by this Bid. (Responsive)
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20-0504
B. The greatest benefits to Lake County as it pertains to: (Responsible)
1. Total Cost;
2. Delivery;
3. Past Performance. In order to evaluate past performance, all Vendors are required to
submit a list of three (3) verifiable references / relevant projects completed within the
last three (3) years that are the same or similar in magnitude to this ITB. The County
may be listed as a reference. Use Attachment 2 – References Form;
4. All technical specifications associated with this Bid;
5. Financial Stability: A Dun and Bradstreet report may be used by the County to
evaluate Vendor’s financial stability. All Vendors shall be prepared to supply a
financial statement upon request, preferably a certified audit of the last available fiscal
year.
Awards will be made to the lowest responsive, responsible, Vendor whose Bid represents the
best overall value to the County when considering all evaluation factors.
The County reserves the right to make awards on a lowest price basis by individual item, group
of items, all or none, or a combination; with one or more Vendors; to reject any and all offers
or waive any minor irregularity or technicality in bids received.
Bids received before the date and time listed will be opened, recorded, and accepted for
consideration. Vendors’ names will be read aloud and recorded. Bids will be available for
inspection during normal business hours in the Office of Procurement Services thirty (30)
calendar days after the bid due date or after recommendation of award, whichever occurs first.
9.0 DELIVERY OF BID
DO NOT RESPOND TO THIS SOLICITATION ON-LINE. All Bids must be sealed and
clearly marked with BID: 20-0504, CHILLED WATER SITE PIPING ADDITION, and firm
name.
Bids must be received by the Lake County Office of Procurement Services, Room 441, Fourth
Floor, 315 W. Main Street, Tavares, FL 32778-7800, no later than 3:00 P.M., Eastern time on
10/15/2019. Bids received after this time, regardless of circumstance, will not be considered.
A response will not be accepted if received in the Office of Procurement Services after the
official due date and time regardless of when or how it was received by the Lake County Clerk
of Court Mail Receiving Center. Allow sufficient time for transportation and inspection.
All Bids must be sealed and delivered to (faxes/e-mails will not be accepted):
Hand Delivery:
LAKE COUNTY PROCUREMENT SERVICES
315 W. MAIN STREET
4TH FLOOR, ROOM 441
TAVARES, FLORIDA 32778
Sealed Bids delivered by a third-party carrier (U.S. Postal Service, FedEx, UPS, etc.) are opened
and inspected by the Lake County Clerk of the Circuit Court Mail Receiving Center in an off-
site controlled facility prior to delivery to the Office of Procurement Services.
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20-0504
United States Postal Service (USPS). Allow additional days for transportation and inspection:
LAKE COUNTY PROCUREMENT SERVICES
PO BOX 7800
TAVARES, FL 32778-7800
Third Party Carrier (FedEx, UPS, etc). Allow an additional day for transportation and
inspection:
LAKE COUNTY PROCUREMENT SERVICES
MAIL RECEIVING CENTER
313 SOUTH BLOXHAM AVENUE
TAVARES, FL 32778
10.0 SUBMITTAL REQUIREMENTS
Vendors must complete and return all information requested in this ITB document (See Section
10.0).
Bid submission indicates a binding offer to the County and agreement of the terms and
conditions referenced in this Invitation to Bid.
Do not make any changes to the content or format of any form without County permission. All
information must be legible. The person signing the Bid must initial any corrections made. The
Bid must be signed by an official authorized to legally bind the firm to its provisions. Include
a memorandum of authority signed by an officer of the company if the signor is not listed as a
corporate officer on the firm’s SunBiz registration or corporate documents.
Vendor must submit one (1) signed original, with two (2) copies and one (1) complete electronic
copy (on a CD or USB flash drive) in a sealed package marked 20-0504, CHILLED WATER
SITE PIPING ADDITION and delivered to the Office of Procurement Services no later than
the official bid due date and time. Any bid received after this time will not be considered and
will be returned unopened. The County is not liable or responsible for any costs incurred by
any Vendor in responding to this ITB including, without limitation, costs for product or service
demonstrations if requested. Submittal must include:
Completed Attachment 1 – Bid Submittal Form;
Include a completed W-9 form;
Completed Addenda issued subsequent to the release of this solicitation must be signed
and returned with the firm’s Bid. Failure to return signed addenda may be cause for Bid
to be considered non-responsive;
Completed Attachment 2 – Reference Form;
Completed Attachment 3 – Pricing Sheet;
Completed Attachment 4 – Certification Debarment and Suspension Form;
Business Tax Receipt;
Proof of insurance or evidence of insurability at levels in Exhibit B – Insurance
Requirements;
Any Contractor required licenses;
Bid Bond;
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