On-Call Facility Construction Services

Agency: Lake County
State: Florida
Type of Government: State & Local
Category:
  • Y - Construction of Structures and Facilities
  • Z - Maintenance, Repair or Alteration of Real Property
Posted: Sep 20, 2019
Due: Oct 23, 2019
Solicitation No: 20-0904
Publication URL: To access bid details, please log in.
Bid/RFP Number: 20-0904

Response Deadline: 10/23/2019 3:00:00 PM

Project Title: On-Call Facility Construction Services

Status: Open

Department: Procurement Services

Project Description: The purpose of this Request For Proposal (RFP) is to establish a pool of pre-qualified vendors capable of providing ON-CALL FACILITY CONSTRUCTION SERVICES throughout the County on an as-needed basis. Entry in the pre-qualification pool is an acknowledgement that the pool member satisfies the pre-qualification criteria.

Preconference: Not Applicable

Contracting Officer: Ralph Tipton

Officer Email: rtipton@lakecountyfl.gov

Officer Phone: (352) 343-9489

Agenda Item Number:

Special Notes:

Commodity Code(s):
  • BUILDING, CONSTRUCTION (973-160)
Bid Documents:

Attachment Preview

ON-CALL FACILITY CONSTRUCTION SERVICES
REQUEST FOR PROPOSAL (RFP)
Procurement Services website
352-343-9839
315 West Main Street, Suite 441
Tavares, Florida 32778
Post Office Box 7800
20-0904
RFP Number:
20-0904
Solicitation Title: ON-CALL FACILITY CONSTRUCTION SERVICES
Contracting Officer: ED TIPTON
CLOSING DATE: 10/23/2019
CLOSING TIME: 3:00 P.M. Eastern
Pre-Proposal Conference: Not Applicable
Vendors shall complete and return all information requested in Section 10.0. Failure to submit the
solicitation response by the specified time and date will result in rejection of Proposal. Failure to sign
the Proposal response may be cause for rejection of the Proposal.
TABLE OF CONTENTS
1.0 PURPOSE OF SOLICITATION ............................................................................................. 2
1.1 SCOPE OF WORK................................................................................................................ 2
1.2 EXHIBITS .............................................................................................................................. 2
1.3 ATTACHMENTS................................................................................................................... 2
2.0 POINT OF CONTACT............................................................................................................. 2
3.0 PROPOSED SCHEDULE ........................................................................................................ 2
4.0 PRE-PROPOSAL CONFERENCE ......................................................................................... 2
5.0 QUESTIONS, EXCEPTIONS, AND ADDENDA .................................................................. 3
6.0 TERM OF CONTRACT........................................................................................................... 3
7.0 METHOD OF PAYMENT ....................................................................................................... 3
8.0 METHOD OF AWARD............................................................................................................ 3
9.0 DELIVERY OF PROPOSAL................................................................................................... 4
10.0 SUBMITTAL REQUIREMENTS ........................................................................................... 5
10.1 PRESENTATION .................................................................................................................. 5
10.2 PROPOSAL GUIDELINES.................................................................................................. 5
10.3 PROPOSAL SECTIONS AND CONTENT ........................................................................ 6
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ON-CALL FACILITY CONSTRUCTION SERVICES
20-0904
1.0 PURPOSE OF SOLICITATION
The purpose of this Request For Proposal (RFP) is to establish a pool of pre-qualified vendors
capable of providing ON-CALL FACILITY CONSTRUCTION SERVICES throughout the
County on an as-needed basis. Entry in the pre-qualification pool is an acknowledgement that
the pool member satisfies the pre-qualification criteria.
These vendors will then be deemed to be pre-qualified to participate in subsequent spot market
purchases as required by the County on an as-needed basis. When such spot market purchases
are initiated, the pre-qualified vendors will be invited to offer a fixed price for a specific
individual purchase. The vendor then offering the lowest fixed price will be awarded for the
specific purchase. The award to one vendor for an individual action does not preclude the
remaining pre-qualified vendors from submitting spot market offers for other specific purchase.
It will be the sole prerogative of the County as to the number of vendors who will be initially
included under the contract. During the term of the contract, the County reserves the right to
add or delete vendors as it deems necessary in its best interests. If the County elects to add
vendors, they must meet the same minimum qualifications established for the original
solicitation.
1.1 SCOPE OF WORK
Refer to Exhibit A – Scope of Work for full details.
1.2 EXHIBITS
Exhibit A – Scope of Work
Exhibit B – Insurance Requirements
Exhibit C – Review the Lake County General Terms and Conditions page dated 2/26/2019.
Exhibit D – Facilities Sample Agreement
1.3 ATTACHMENTS
Attachment 1 – Bid Submittal Form
Attachment 2 – References Form
2.0 POINT OF CONTACT
The Contracting Officer listed in this Section is the official point of contact for this solicitation.
Direct any and all inquiries concerning this solicitation directly to:
ED TIPTON, CPSM, CPPO, CPPB, Senior Contracting Officer
Telephone: 352-343-9839
Fax : 352.343.9473
E-mail: rtipton@lakecountyfl.gov
3.0 PROPOSED SCHEDULE
09/20/2019....................... Request for Proposal Available
Not Applicable ................ Pre-Proposal Conference
10/16/2019....................... Last Day to Receive Written Questions
10/23/2019....................... Solicitation Closing Date
4.0 PRE-PROPOSAL CONFERENCE
Not Applicable
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ON-CALL FACILITY CONSTRUCTION SERVICES
20-0904
5.0 QUESTIONS, EXCEPTIONS, AND ADDENDA
Vendors should carefully examine this solicitation package including the Lake County General
Terms and Conditions page. All communication, inquiries, or requests for exceptions are to be
directed to the Contracting Officer listed in Section 2.0. The last day for questions or requests
for exceptions is10/16/2019. An addendum may be issued in response to any inquiry received,
which changes or clarifies the terms, provisions, or requirements of the solicitation. No answers
given in response to questions submitted will be binding upon this solicitation unless released
in writing as an addendum to the solicitation and posted on the Lake County Formal Bid site
for this solicitation. Where there appears to be a conflict between this solicitation and any
addenda, the last addendum issued will prevail.
It is the Vendor’s responsibility to ensure receipt of all addenda and any accompanying
documentation. Failure to acknowledge each addendum may prevent the proposal from being
considered for award.
Process clarification or procedure questions may be asked at any time to the Contracting Officer.
6.0 TERM OF CONTRACT
The Contract will be awarded for an initial one (1) year term with the option for four (4)
subsequent one (1) year renewals. Renewals are contingent upon mutual written agreement.
7.0 METHOD OF PAYMENT
The Contractor must submit an accurate invoice to the County’s using department. The date of
the invoice must be after delivery but no more than thirty (30) calendar days after delivery.
Invoices must reference the: purchase or task order; delivery date, delivery location, and
corresponding packing slip or delivery ticket signed by a County representative at the time of
acceptance. Failure to submit invoices in the prescribed manner will delay payment.
Payments will be tendered in accordance with the Florida Prompt Payment Act, Part VII,
Chapter 218, Florida Statutes. The County will remit full payment on all undisputed invoices
within forty-five (45) days from receipt by the appropriate County using department. The
County will pay interest not to exceed one percent (1%) per month on all undisputed invoices
not paid within thirty (30) days after the due date.
8.0 METHOD OF AWARD
Each Proposal submittal will be evaluated for conformance as responsive and responsible using
the following criteria:
A. Proper submittal of ALL documentation as required by this Solicitation. (Responsive)
B. Proposals will be evaluated based upon the greatest benefits to Lake County and the
following criteria listed in order of descending importance: (Responsible)
1. Vendor must have a current license as a State of Florida Certified General
Contractor or Building Contractor issued by the Florida Department of Business &
Professional Regulation or be a Lake County Registered General Contractor or
Building Contractor. Vendor must be licensed to do business within Lake County
prior to award. Vendor must hold the required license for the type of work to be
performed at the time their bid response is submitted and for the duration of the
Page 3 of 6
ON-CALL FACILITY CONSTRUCTION SERVICES
20-0904
contract. Vendors should provide a copy of the current licenses issued by the
Florida Department of Business & Professional Regulation or Lake County;
2. Ability to comply with all specifications within this RFP;
3. Past Performance. In order to evaluate past performance, Vendors are required to
submit a list of three (3) verifiable references / relevant projects completed within
the last three (3) years that are the same or similar in magnitude to this RFP. The
County may be listed as a reference. Use Attachment 2 – References Form; and
4. Financial Stability: A Dun and Bradstreet report may be used by the County to
evaluate Vendor’s financial stability. Vendors shall be prepared to supply a
financial statement upon request, preferably a certified audit of the last available
fiscal year.
Awards will be made to the most responsive and responsible Vendors whose Proposals
represents the best overall value to the County when considering all evaluation factors.
The County reserves the right to make awards to one or more Vendors and to reject any and all
offers or waive any minor irregularity or technicality in Proposals received.
Proposals received before the date and time listed will be opened, recorded, and accepted for
consideration. Vendors’ names will be read aloud and recorded. Proposals will be available
for inspection during normal business hours in the Office of Procurement Services thirty (30)
calendar days after the solicitation due date or after recommendation of award, whichever
occurs first.
9.0 DELIVERY OF PROPOSAL
DO NOT RESPOND TO THIS SOLICITATION ON-LINE. All Proposals must be sealed and
clearly marked with SOLICITATION: 20-0904, ON-CALL FACILITY CONSTRUCTION
SERVICES, and firm name.
Proposals must be received by the Lake County Office of Procurement Services, Room 441,
Fourth Floor, 315 W. Main Street, Tavares, FL 32778-7800, no later than 3:00 P.M., Eastern
time on 10/23/2019. Proposals received after this time, regardless of circumstance, will not be
considered.
A response will not be accepted if received in the Office of Procurement Services after the
official due date and time regardless of when or how it was received by the Lake County Clerk
of Court Mail Receiving Center. Allow enough time for transportation and inspection.
All Proposals must be sealed and delivered to (faxes/e-mails will not be accepted):
Hand Delivery:
LAKE COUNTY PROCUREMENT SERVICES
315 W. MAIN STREET
4TH FLOOR, ROOM 441
TAVARES, FLORIDA 32778
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ON-CALL FACILITY CONSTRUCTION SERVICES
20-0904
Sealed Proposals delivered by a third-party carrier (U.S. Postal Service, FedEx, UPS, etc.) are
opened and inspected by the Lake County Clerk of the Circuit Court Mail Receiving Center in
an off-site controlled facility prior to delivery to the Office of Procurement Services.
United States Postal Service (USPS). Allow additional days for transportation and inspection:
LAKE COUNTY PROCUREMENT SERVICES
PO BOX 7800
TAVARES, FL 32778-7800
Third Party Carrier (FedEx, UPS, etc). Allow an additional day for transportation and
inspection:
LAKE COUNTY PROCUREMENT SERVICES
MAIL RECEIVING CENTER
313 SOUTH BLOXHAM AVENUE
TAVARES, FL 32778
10.0 SUBMITTAL REQUIREMENTS
Vendors must complete and return all information requested in this RFP document.
Proposal submission indicates a binding offer to the County and agreement of the terms and
conditions referenced in this Request for Proposal.
Do not make any changes to the content or format of any form without County permission. All
information must be legible. The person signing the Proposal must initial any corrections made.
The Proposal must be signed by an official authorized to legally bind the firm to its provisions.
Include a memorandum of authority signed by an officer of the company if the signor is not
listed as a corporate officer on the firm’s SunBiz registration or corporate documents.
Vendor must submit one (1) signed original, one (1) copy and one (1) complete electronic copy
(on a CD or USB flash drive) in a sealed package marked 20-0904, ON-CALL FACILITY
CONSTRUCTION SERVICES and delivered to the Office of Procurement Services no later
than the official solicitation due date and time. Any Proposal received after this time will not
be considered and will be returned unopened. The County is not liable or responsible for any
costs incurred by any Vendor in responding to this RFP including, without limitation, costs for
product or service demonstrations if requested.
10.1 PRESENTATION
Each Proposal must be a concise, accurate, complete, and clear description of the
Vendor’s solution and capabilities to satisfy this RFP.
10.2 PROPOSAL GUIDELINES
Proposals must be in accordance with the instructions outlined in this Section. Failure to
do so may result in the County rejecting the Proposal.
Page Size and Format – The preferred format is letter sized (not including foldouts),
single-spaced, with 11 point or larger text, and numbered sequentially by section.
Legible tables, charts, or graphs may be used as needed and should not exceed ledger size.
Binding and Labeling – Include a cover sheet containing the RFP title, solicitation
number, and the Vendor name in each Proposal copy. Tab each Section of the Proposal.
Page 5 of 6
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