Bermuda and Bahia Lawn Maintenance for East Lake Sports and Community Complex

Agency: Lake County
State: Florida
Type of Government: State & Local
Category:
  • S - Utilities and Training Services
Posted: Aug 6, 2020
Due: Sep 3, 2020
Solicitation No: 21-0402
Publication URL: To access bid details, please log in.
Bid/RFP Number: 21-0402

Response Deadline: 9/3/2020 3:00:00 PM

Project Title: Bermuda and Bahia Lawn Maintenance for East Lake Sports and Community Complex

Status: Open

Department: Procurement Services

Project Description: The purpose of this solicitation is to solicit competitive sealed submittals to furnish BERMUDA AND BAHIA LAWN MAINTENANCE FOR EAST LAKE SPORTS AND COMMUNITY COMPLEX for Lake County, Florida.

Preconference: 8/18/20 at 9:00 a.m. or 8/24/20 at 1:00 p.m.

Contracting Officer: Sandra Rogers

Officer Email: srogers@lakecountyfl.gov

Officer Phone: (352) 343-9832

Agenda Item Number:

Special Notes:

Lake County has implemented a Solicitation Management Portal. All responses to Lake County’s solicitations are required to be submitted at the link below.

Bid Documents:

Attachment Preview

BERMUDA AND BAHIA LAWN MAINTENANCE FOR EAST LAKE SPORTS AND COMMUNITY
COMPLEX
21-0402
Office of Procurement Services
P.O. Box 7800 • 315 W. Main St., Suite 441 • Tavares, FL 32778
Solicitation Number: 21-0402
Solicitation Title: BERMUDA AND BAHIA LAWN MAINTENANCE FOR EAST LAKE
SPORTS AND COMMUNITY COMPLEX
Pre-Bid Conference: See Section 3.0
Last Day to Ask Questions: 08/28/2020
CLOSING DATE: 09/03/2020
CLOSING TIME: 3:00 P.M. Eastern
Vendors shall complete and return all information requested by the specified time and date or Submittal
shall be rejected.
TABLE OF CONTENTS
1.0 PURPOSE OF INVITATION TO BID ................................................................................... 2
1.1 EXHIBITS .............................................................................................................................. 2
1.2 ATTACHMENTS .................................................................................................................. 2
2.0 POINT OF CONTACT............................................................................................................. 2
3.0 MANDATORY PRE-BID CONFERENCE............................................................................ 2
4.0 QUESTIONS, EXCEPTIONS, AND ADDENDA .................................................................. 2
5.0 METHOD OF AWARD............................................................................................................ 3
6.0 DELIVERY AND SUBMITTAL REQUIREMENTS ........................................................... 3
Page 1 of 4
BERMUDA AND BAHIA LAWN MAINTENANCE FOR EAST LAKE SPORTS AND COMMUNITY
COMPLEX
21-0402
1.0 PURPOSE OF INVITATION TO BID
The purpose of this solicitation is to solicit competitive sealed submittals to furnish
BERMUDA AND BAHIA LAWN MAINTENANCE FOR EAST LAKE SPORTS AND
COMMUNITY COMPLEX for Lake County, Florida.
1.1 EXHIBITS
Exhibit A – Scope of Work
Exhibit B – Insurance Requirements
Exhibit C – Review the Lake County General Terms and Conditions page dated 10/10/2019.
1.2 ATTACHMENTS
Attachment 1 – Submittal Form
Attachment 2 – Pricing Sheet
Attachment 3 – Equipment List
Attachment 4 – Reference Form
2.0 POINT OF CONTACT
Direct all inquiries to the Contracting Officer (official point of contact) listed:
Sandra Rogers, CPPB, Senior Contracting Officer
E-mail: srogers@lakecountyfl.gov
3.0 MANDATORY PRE-BID CONFERENCE
Vendors shall attend one of the two scheduled mandatory pre-proposal conferences and be on
time. The mandatory Pre-proposal Conferences are schedule at East Lake Sports and
Community Complex at 24809 Wallick Road, Sorrento, Florida 32776 to discuss the conditions
and specifications within the Solicitation. It is suggested to arrive at least five minutes early as
Vendors arrive five minutes after the start of the conference will not be admitted. Vendors shall
attend the entire conference. Failure to comply with this Section 3.0 will result in the Vendor
being disqualified to respond. It is recommended to bring solicitation documents to the
conference.
Mandatory Pre-Proposal conferences have been scheduled for the following dates and times:
- Tuesday, August 18, 2020 at 9:00 a.m. sharp
- Monday, August 24, 2020 at 1:00 p.m. sharp
Vendors shall conduct and maintain social distancing as required by the Centers for Disease
Control and Prevention. Wearing a mask is strongly encouraged.
In accordance with the American Disabilities Act and Section 286.26, Florida Statutes, persons
with disabilities needing a special accommodation to participate in the process, or an interpreter
to participate in any proceedings under this solicitation, should contact the Contracting Officer
listed in Section 2.0 for assistance, at least two business days before any meeting date.
4.0 QUESTIONS, EXCEPTIONS, AND ADDENDA
Vendors must examine all solicitation documents including the Lake County General Terms
and Conditions page. All communication, inquiries, or requests for exceptions are to be directed
to the Contracting Officer listed in Section 2.0. The last day for questions or requests for
exceptions is 08/28/2020. An addendum may be issued in response to any inquiry received,
which changes or clarifies the terms, provisions, or requirements of the solicitation. No answers
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BERMUDA AND BAHIA LAWN MAINTENANCE FOR EAST LAKE SPORTS AND COMMUNITY
COMPLEX
21-0402
given in response to questions submitted will be binding upon this solicitation unless released
in writing as an addendum to the solicitation and posted on the Lake County Formal Solicitation
site for this solicitation. Where there appears to be a conflict between this solicitation and any
addenda, the last addendum issued will prevail.
It is the Vendor’s responsibility to ensure receipt of all addenda and any accompanying
documentation. Failure to acknowledge each addendum may prevent the Submittal from being
considered for award.
Process clarification or procedure questions may be asked at any time to the Contracting Officer.
5.0 METHOD OF AWARD
Each Submittal will be evaluated for conformance as responsive and responsible using the
following criteria:
A. Proper submittal of ALL documentation as required by this Solicitation. (Responsive)
B. The greatest benefits to Lake County as it pertains to: (Responsible)
1. Total Cost;
2. Quality of Equipment used to perform the required work;
3. Proof of State of Florida Pesticide Applicator License (CPCO) license and Limited
Commercial Fertilizer Applicator Holder (LF).
4. Past Performance. In order to evaluate past performance, all Vendors are required to
submit at least three verifiable references / relevant projects completed within the last
five years that are the same or similar in magnitude to this ITB. The County may be
listed as a reference. Use Attachment 4 – References Form;
5. All technical specifications associated with this Solicitation;
6. Financial Stability: A Dun and Bradstreet report may be used by the County to
evaluate Vendor’s financial stability. All Vendors shall be prepared to supply a
financial statement upon request, preferably a certified audit of the last fiscal year.
Awards will be made to the lowest responsive, responsible, Vendor whose Submittal represents
the best overall value to the County when considering all evaluation factors. It is the intent of
the County to award Tasks I through VII however, Task VII is contingent on funding.
The County reserves the right to make awards on a lowest price basis by individual item, group
of items, all or none, or a combination; with one or more Vendors; to reject any and all offers
or waive any minor irregularity or technicality in submittals received.
Submittals received before the closing date and time listed will be opened, recorded, and
accepted for consideration. Vendors’ names will be read aloud and recorded. Submittals will be
available for inspection during normal business hours in the Office of Procurement Services 30
calendar days after the Solicitation due date or after recommendation of award, whichever
occurs first.
6.0 DELIVERY AND SUBMITTAL REQUIREMENTS
A. Hand delivery of submittals will not be accepted.
B. RESPONSES MUST BE SUBMITTED THROUGH THE SOLICITATION RESPONSE
PORTAL TO BE CONSIDERED – Click Here for the Submission Portal.
C. A response will not be accepted if submitted after the official due date and time.
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BERMUDA AND BAHIA LAWN MAINTENANCE FOR EAST LAKE SPORTS AND COMMUNITY
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21-0402
D. Submission indicates a binding offer to the County and agreement of the terms and
conditions referenced in this Solicitation. Do not make any changes to the content or format
of any form without County permission. All information must be legible.
E. Submittal must include:
Completed Attachment 1 – Submittal Form;
o Submittal must be signed by an official authorized to legally bind the firm to its
provisions. Include a memorandum of authority signed by an officer of the company
if the signor is not listed as a corporate officer on the firm’s SunBiz registration.
Proof of Sunbiz.org registration;
Include a completed W-9 form;
Completed Addenda issued. Failure to include signed addenda may be cause for
Submittal to be considered non-responsive;
Completed Attachment 2 – Pricing Sheet;
Completed Attachment 3 – Equipment List and supporting documents;
o In support of the equipment list, provide bills of sale, purchase agreements or
lease agreements to document ownership and/or use for all equipment;
Completed Attachment 4 – Reference Form;
Proof of insurance or evidence of insurability at levels in Exhibit B – Insurance
Requirements;
Proof of State of Florida Pesticide Applicator License (CPCO) license and Limited
Commercial Fertilizer Applicator Holder (LF).
F. Vendors may be required to demonstrate equipment at no cost to confirm the equipment in
an operational environment and to verify its capability, suitability, and adaptability in
conjunction with the required performance requirements. Demonstrations requests will be
in writing and will specify the date, time and location of the demonstration. The County
shall be the sole judge of the acceptability.
G. The County is not liable or responsible for any costs incurred in responding to this
Solicitation including, without limitation, costs for product or service demonstrations if
requested.
H. Interested parties may listen to the 3:01 P.M. solicitation opening by calling 1-321-332-
7400, Conference ID 971 920 36# or clicking on this link: Join Microsoft Teams Meeting
I. The County owns and retains all proprietary rights in its logos, trademarks, trade names,
and copyrighted images (Intellectual Property). Nothing in this solicitation permits or shall
be construed as authorization to use or display County’s Intellectual Property on
Respondent’s submittal documents or proposal (including any exhibits attached thereto) in
response to this solicitation. Unless expressly authorized in writing by County, a
Respondent is not authorized and shall not make use of or display any County Intellectual
Property on or in its proposal or submittals. Unauthorized use of County’s Intellectual
Property may constitute trademark and copyright infringement in violation of federal and
state laws. It is a violation of Lake County Code Section 2-1 and deemed a second-degree
misdemeanor under Florida Statutes Section 165.043.
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