Vehicle Fuels Delivery, Annual Contract

Agency: Hall County
State: Georgia
Type of Government: State & Local
  • 91 - Fuels, Lubricants, Oils, and Waxes
Posted: Jul 8, 2020
Due: Jul 23, 2020
Solicitation No: 037-41
Publication URL: To access bid details, please log in.
Bid Number: 037-41
Bid Title: Vehicle Fuels Delivery, Annual Contract
Category: Bids & Proposals
Status: Open

Request a Bid Package

Date Issued: July 8, 2020
Bid # 037-41

Sealed proposals from vendors will be received by the Department of Financial Services, Purchasing Division of the Hall County Board of Commissioners, at 2875 Browns Bridge Road, 4th Floor, Gainesville, GA 30504, until 3:00pm, legally prevailing time on Thursday, July 23, 2020, for:

Vehicle Fuels Delivery Annual Contract

Hall County Board of Commissioners is hereby soliciting proposal submissions for Vehicle Fuels Delivery Annual Contract for use by multiple Hall County divisions and departments

This Invitation for Bid supersedes and replaces #028-41 that was cancelled without award.

After the time and in a designated room and place, the names of the Companies submitting proposals will be publicly read. No further information will be read, discussed, or provided until the evaluation of all submittals is completed. No extension of the bidding period will be made other than by a formal written addendum to this IFB. Any proposals received after the date and time listed above will not be accepted.

Proposal submittal documents may be obtained by going to our Bids & Proposals website at, then select the bid titled ‘Vehicle Fuels Delivery Annual Contract’, click on ‘Request a Bid Package’, fill out the requested information, click ‘Submit’, and this will send an automatic request to our office. You may also contact us in the Purchasing Division Office at 2875 Browns Bridge Road, 4th Floor, Gainesville, GA 30504, or Phone 770-535-8270 or Fax 770-531-7112, to obtain the information at no charge. This is the only official release site for this request for proposals or any addenda that may be issued for same.

A Bid Bond, Payment Bond and Performance Bond will not be required. The successful bidder will be required to provide insurance in the amount of at least ($1,000,000.00) one million dollars as required by paragraph 16 of the “terms and conditions” of these documents.

Contract, if awarded, will be on a lump sum basis or individual item basis, whichever is in the best interest of the County. No bid may be withdrawn for a period of sixty (60) days after time has been called on the date of opening.

Firms should submit four (4) copies of the bid; one (1) marked as ‘Original’ and three (3) marked as ‘Copy’. Your submittal must have a signature in its “Original” response. Failure to sign your bid in the proper space provided on Part II of Bid will force your bid to be declared as “non-responsive” and not be considered for award.

Questions concerning proposal submission should be directed to the undersigned via email at For security reasons, you must enable JavaScript to view this E-mail address. . no later than 12:00pm, July 17, 2020. Answers will be mailed to all firms requesting bids by 2:30pm on July 20, 2020.

The written proposal documents supersede any verbal or written prior communications between the parties. The County reserves the right to retain all proposals submitted and use any idea(s) in a proposal regardless of whether that proposal is selected. The Commissioners reserve the right to reject any or all bids, in whole or part, to waive technicalities and informalities or to select any bidder to complete the described Work. Award of Contract will not be solely based on low bid, but also on quality, references and other subjective criteria as the County may deem necessary and as the County may determine at its sole discretion. The Undersigned Bidder expressly understands that his proposal may be rejected by the County for any reason without liability on part of the County to the Undersigned Bidder.


Hall County Board of Commissioners

Chuck Pinney, Purchasing Supervisor

Publication Date/Time:
7/8/2020 8:00 AM
Publication Information:
Invitation for Bid
Closing Date/Time:
Open Until Contracted
Bid Opening Information:
July 23, 2020 @ 3:00PM
Contact Person:
Chuck Pinney, Purchasing Supervisor,

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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only as a convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.