Request a Bid Package
Notice - Request for Qualifications with Price Proposal
Date Issued: January 18, 2023
RFQ/P #43-020
Sealed submittals from firms will be received by the Purchasing Department of the Hall County Board of Commissioners at 2875 Browns Bridge Road, Gainesville, GA, 30504 until 2:00 p.m. legal prevailing time will be on Wednesday, February 16, 2023 for:
Zero Emission Vehicle Transition Plan – Hall Area Transit
After the time and in a designated room and place, the names of the Firms submitting proposals will be publicly read. No further information will be read, discussed or provided until the evaluation of all submittals is completed. No extension of the bidding period will be made other than by a formal written addendum.
Hall County, on behalf of the Gainesville-Hall Metropolitan Planning Organization (GHMPO) and Hall Area Transit (HAT), is seeking proposals from firms or team of firms experienced in transit planning and engineering to support GHMPO and HAT in developing the Zero Emission Vehicle Transition Plan.
Proposal submittal documents may be obtained by going to our Bids & Proposals website at http://www.hallcounty.org/Bids.aspx, then select the bid titled ‘Zero Emission Vehicle Transition Plan’’, click on ‘Request a Bid Package’, fill out the requested information, click ‘Submit’, and this will send an automatic request to our office. You may also contact us in the Purchasing Office at 2875 Browns Bridge Road, Gainesville, GA, 30504, or via Phone 770-535-8270 or Fax 770-531-7112 to obtain the information at no charge. This is the only official release site for this request for proposals or any addenda that may be issued for same.
The issuance of this new bid document supersedes and replaces previously issued RFQ/P #43-009 and RFQ/P #43-012 that were closed without award.
All qualification submittals will be evaluated in accordance with applicable Hall County rules, regulations and laws. This proposal will be evaluated using a multi-step process. The first step is to evaluate “qualification” submissions. Factors to be considered in the evaluation include: ability of the professional staff, experience on past projects, performance on past projects, and references for similar services. This step will result in a “shortlist of qualified firms”. During the evaluation process, the selection committee and the County reserve the right, when it may serve the County’s best interest, to request information or clarification from proposers or to allow corrections of errors or omissions.
Once the “short list” is compiled, the second step is to evaluate “cost proposal” which should have been submitted at the same time in a separate sealed envelope. If deemed necessary, the firms short-listed will be invited to interview with the committee.
A Bid Bond, Payment Bond, and Performance Bond will not be required. Successful bidder will be required to provide insurance in the amount of at least ($1,000,000.00) one million dollars as required by paragraph 17 of the “terms and conditions” of these documents. In addition, the bidder will be required to provide errors and omissions insurance.
Your submittal must have a signature in its “original form”. Hall County suggests you provide a “cover letter” to submittal to ensure this. Please submit three (3) hard copies and one (1) copy in digital format, either in Microsoft Word or PDF format.
No proposal may be withdrawn for a period of (60) sixty days after time has been called on the date of opening.
The County reserves the right to retain all proposals submitted and use any idea(s) in a proposal regardless of whether that proposal is selected. The County shall have the right to waive any informality or irregularity in any bid received.
The County shall reserve the option to reject any or all bids, in whole or part, or to select any bidder to complete the described Work. Award of Contract will not be solely based on low bid, but also on quality, references and other subjective criteria as the County may deem necessary and determine at its sole discretion. The Undersigned Bidder expressly understands that his proposal may be rejected by the County for any reason without liability on part of the County to the Undersigned Bidder.
Questions: All questions must be in writing and directed solely to the issuing officer, Julie Dorough, Buyer, jdorough@hallcounty.org
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. No other contact of any nature, verbal, email, or other communication, is permissible with any County staff member, nor its elected officials, nor Commissioners, during the evaluation process. Such contact may render the submission in violation of the Official Code of Hall County and rendered as non-responsive. The bid response will not be evaluated for an award.
Hall County Board of Commissioners
Julie Dorough
Buyer
