CITY OF HUTCHINSON
SEALED BID FORM
Please quote your delivered prices to the City of Hutchinson on items or services listed below. Consult attached
minimum and general specifications for requirements. This is not an order.
BID NO. 19-28
BID SUBMITTAL DEADLINE: 1:00 P.M. CST on JANUARY 22, 2019
PUBLIC BID OPENING TIME: 1:30 P.M. CST on JANUARY 22, 2019
INSTRUCTIONS: THIS FORM MUST BE PROPERLY FILLED OUT AND RETURNED BY MAIL OR IN PERSON
TO: The City of Hutchinson, City Clerk’s Office in the Finance Department, 125 East Avenue B, P.O. Box 1567, Hutchinson,
Kansas 67504-1567. RETURN PRIOR TO 1:00 P.M. CST on JANUARY 22, 2019. Bids are to be made on this SEALED BID
FORM, sealed in an envelope clearly marked with the BID NUMBER stated at the upper left portion of this sheet (to avoid premature opening
of the Bid), and returned to the City Clerk’s Office (see above address). Failure to mark your Bid may cause your Bid to not be
considered during official opening. Bids will be publicly opened and read at the above stated time in the Public Works Conference Room,
1500 South Plum, Hutchinson, Kansas. Bid not submitted pursuant to the conditions set out in this request may be rejected. All Bids
received after the stated opening date and time will be returned unopened to the vendor. Vendors wishing to remain on the vendor list
should return this bid with a bid or a written request to remain on the vendor list. Questions may be directed to: Carmel White, Purchasing
Agent, City of Hutchinson (620)694-1973 OR (620)694-1900
The City of Hutchinson reserves the right to reject part or all of any bid and to waive formalities. All bids are subject to
Purchasing Policies set by the City Council of Hutchinson. The City of Hutchinson reserves the right to divide purchases among
venders to accomplish the best gross price and to make the final decision as to acceptability of quality and price.
DESCRIPTION – ALL PER ATTACHED SPECIFICATIONS Furnish all labor,
materials and equipment required to construct a walking path at SW Bricktown
509 s.f. 7” Concrete Walk (in alley)
5,591 s.f. 4” Concrete Walk
4” Dia. PVC Conduit
IN SUBMITTING THE ABOVE, THE VENDOR EXPRESSLY AGREES THAT UPON PROPER ACCEPTANCE BY THE CITY OF HUTCHINSON, A CONTRACT
SHALL THEREBY BE CREATED. THIS BID FORM MUST BE SIGNED! THE FOLLOWING SIGNATURE ACKNOWLEDGES RECEIPT OF ADDENDUM __.
REMITTANCE ADDRESS (IF DIFFERENT):
BIDDER COMPANY NAME
CERTIFICATE OF NON-DISCRIMINATION
The undersigned Contractor hereby agrees to observe all the provisions of Chapter 3 of the Code of the City of Hutchinson, Kansas,
1988, and any subsequent amendments thereto and provisions of K.S.A. 44-1030 and 1031, as amended, including subsection (a), paragraphs
(1) through (5) inclusively of Section 1030, which reads as follows:
the Contractor shall observe the provisions of the Kansas Act Against Discrimination and shall not discriminate against any person in the performance of
work under the present Contract because of race, religion, color, sex, disability, national origin or ancestry;
in all solicitations or advertisements for employees, the Contractor shall include the phrase, "Equal Opportunity Employer," or a similar phrase to be
approved by the Commission;
if the Contractor fails to comply with the manner in which the Contractor reports to the Commission in accordance with the provisions of K.S.A. 44-1031,
and amendments thereto, the Contractor shall be deemed to have breached the present Contract and it may be canceled, terminated or suspended, in whole
or in part, by the contracting agency;
if the Contractor is found guilty of a violation of the Kansas Act Against Discrimination under a decision or order of the Commission which has become
final, the Contractor shall be deemed to have breached the present Contract and it may be canceled, terminated or suspended, in whole or in part, by the
contracting agency; and
the Contractor shall include the provisions of subsections (a) 1 through 4 in every subcontract or purchase order so that such provisions will be binding
upon such subcontractor or vendor.
Signing of this certificate acknowledges inclusion of the same in the base Contract before signing thereof and acceptance of the terms of this
Name of Contractor
Name and Title
CERTIFICATION OF PAID PERSONAL AND REAL ESTATE TAXES
In compliance with City of Hutchinson purchasing policies, the following certification on property owned within Reno County must be
completed and returned with the quotations in accordance with the City's policy on delinquent property taxes.
A. _____ "The owner(s) or corporation hereby certifies that all personal and real estate taxes within Reno County are paid."
B. _____ "No property is owned by the owner(s) or corporation within Reno County."
COMPANY:________________________________ NAME OF SIGNEE:______________________________________
TELEPHONE NUMBER:______________________ TITLE OF SIGNEE:_____________________________________
PLEASE NOTE: This form is to be attached to the proposal when the quotation is submitted.
REQUEST FOR BID
The City of Hutchinson is seeking bids for items specified in the enclosed which it wished to purchase. None of the attachments
are intended to be restrictive but to act as a guide for those desiring to submit bids. ALL BIDS SHALL BE GOOD FOR A
PERIOD OF SIXTY DAYS FROM THE DATE QUOTES ARE OPENED.
PRICE PROTECTION. The price stated in the bid shall be firm and not subject to increase during the term of any contractual
agreement arising between the City of Hutchinson and the vendor as a result of the bid. Vendors shall provide firm prices less
any federal excise tax. The City of Hutchinson is exempt from payment of sales tax. For further information contact the City
Clerk's Office (694-2614).
FINAL INSPECTION: Whenever the work provided and contemplated by the Contractor shall have been satisfactorily
completed and final cleaning up performed, the Owner shall, within five days, unless otherwise provided, make final inspection.
The decisions of the Owner on this inspection are final. Regardless of the partial acceptance by the Owner during the
construction period of all services, material, and/or equipment; they are not accepted until after this inspection is made.
METHOD OF PAYMENT. Payment will be made within 21 days of date of delivery and satisfactory performance to the City
DELIVERY GUARANTEE. Bids shall reflect delivery and installation at the City of Hutchinson, SW Bricktown Park,
Hutchinson, KS 67501. Delivery and installation shall be before April 1, 2019. All material received by the City of Hutchinson
shall meet specifications and/or deemed to be acceptable by the City. All material not meeting specifications and deemed to be
unacceptable by the City may be returned to the vendor. The City of Hutchinson shall not be liable for any items during transit.
CONTRACTOR'S INSURANCE: The Contractor shall not commence work under this Contract until he has obtained all the
insurance required under this paragraph and such insurance has been approved by the Owner, nor shall the Contractor allow any
subcontractor to commence work on his subcontract until all similar insurance required of the subcontractor has been so
obtained and approved. Policies shall contain a provision that coverages afforded under the policies will not be canceled or not
renewed until at least thirty (30) days' prior written notice has been given to the Owner. Certificates of Insurance showing such
coverages to be in force shall be filed with the Owner prior to commencement of the work. Any deductible under any policy of
insurance required in this Article shall be Contractor’s liability. Acceptance of certificates of insurance by the City shall not
limit the contractor’s liability under the Contract. The Contractor's obligations to obtain and maintain all required insurance are
nondelegable duties under this contract. The City does not represent or warrant that the types of limits of insurance adequately
protect Contractor’s interest of sufficiently covers Contractor’s liability. Failure by the contractor to maintain the insurance
coverage plans specified herein shall be considered a material breach of this Agreement. The City of Hutchinson requires the
Comprehensive or Commercial form General Liability Insurance
a. The Contractor will provide proof of General Liability Insurance including:
ii) Premises, - operations
iii) Products / Completed Operations
iv) Independent Contractors
v) Contractual Insurance
vi) Bodily Injury
vii) Broad Form Property Damage
viii) Explosion, Underground and Collapse Hazard, (if necessary, by the nature of the work)
b. This insurance shall be written in comprehensive form and shall protect the Contractor against all claims
arising out of any wrongful or negligent acts, errors and omissions of the Contractor, his officers or agents,
employees, or subcontractors.
c. To the extent that the Contractor’s work, or work under this direction, may require blasting, explosive
conditions, or underground operations, the coverage shall contain no exclusion relative to blasting,
explosion, collapse of buildings or damage to underground property.
d. Contractor under this Article shall provide coverage in amounts not less than $1,000,000.00 per occurrence
– combined single limit for bodily injury and property damage.
Comprehensive Automobile Liability Insurance
a. This insurance shall be written in comprehensive form and shall protect the Contractor against all claims for
injuries to members of the public and damage to property of others arising from the use of motor vehicles
and shall cover operations on or off the site of all motor vehicles licensed for highway use, whether they are
owned, non-owned, or hired.
b. The liability limits shall not be less than $1,000,000.00.
Worker’ Compensation and Employer’s Liability Insurance
a. The Contractor agrees to maintain Workers’ Compensation Insurance & Employers Liability.
b. In the event any work is sublet, the Contractor shall require the subcontractor similarly to provide the same
coverage and shall himself acquire evidence of such coverages on behalf of the subcontractor.
c. The Contractors shall maintain Workers’ Compensation Insurance as required by statute and Employer’s
Liability coverage limits of $500,000/$500,000/$500,000.
d. This policy shall include an “all states” endorsement.
e. The Worker’s Compensation and Employer’s Liability policies shall be endorsed to waive all rights or
subrogation against the City of Hutchinson.
Professional liability (Errors and Omissions) Insurance
a. The Contractor shall assume liability for the wrongful or negligent acts, errors and omissions of its officers,
employees and subcontractors, and have adequate insurance to cover such negligent acts, errors and
omissions with limits of $1,000,000.00.
b. The amount may increase depending on the scope of services that will be provided (i.e., account, actuarial,
architectural, auditing, brokerage, computer programming, consulting, counseling, engineering,
environmental, landscape architectural, legal, medical, surveying, real estate, soils engineering, or other
PROOF OF CARRIAGE OF INSURANCE: Prior to, or at the time of execution of the Contract, the Contractor shall file with
the Owner, a "Certificate of Insurance" on a form supplied by the Insurer. The "Certificate" will be considered proof to show
that the Contractor and his subcontractors, if any, carry adequate coverage fully to protect themselves against such claims which
may arise from operations under this Contract, whether such operations be by the Contractor or any subcontractor or anyone
directly or indirectly employed by either; said coverage to be in the form and minimum amounts herein above specified. Each
"Certificate" shall contain a clause requiring the Insurer to notify the Owner at least thirty (30) days in advance of any
cancellation or change in insurance contracts. All policies shall be subject to approval by the Owner as to Insurer and adequacy
NON-DISCRIMINATION. During the performance of this contract, the contractor/vendor will not discriminate against any
employee or applicant for employment because of race, sex, religion, color, age, national origin, ancestry or physical handicap,
unless based upon a bonafide occupational qualification. The contractor/vendor will take affirmative action to insure applicants
are employed, and that employees are treated during employment without regard to their race, sex, religion, color, age, national
origin, ancestry or physical handicap.
PROPERTY TAX STATEMENT. The attached statement on property owned within the City of Hutchinson must be complete
and returned with the bid in accordance with the City's policy on delinquent property taxes. "The City reserves the right to
reject all bids from bidders who are delinquent in personal or real estate property taxes to Reno County, Kansas."
AWARDING OF BID. Whenever the City of Hutchinson lets bids for goods or services, and the low bid is submitted by a
vendor domiciled outside of Reno County, a vendor domiciled inside Reno county may be deemed the preferred vendor and
awarded the bid if:
1. The quality, suitability, and usability of the goods or services are equal and fully comply with the minimum bid
specifications, and the vendor has the capability to adequately service the product.
2. The amount of the bid of the vendor domiciled within Reno County is not more than 5% greater than the
amount of the low bid if the low bid is under $10,000, or not more than 3% greater than the amount of the low
bid if the low bid is greater than $10,000.
3. The bid does not pertain to new construction or involve State or Federal Funding.
4. The vendor domiciled within Reno County is willing to match the bid price offered by the low vendor
domiciled outside of Reno County within 24 hours of official notification unless circumstances warrant
additional time as determined by the Assistant City Manager or the City Manager.
SAFETY REQUIREMENTS. Contractor will meet all Occupational Safety and Health Administration's (OSHA) guidelines
and regulations and ensure that contractor's personnel are provided applicable safety training and personnel protective
equipment. Said contractor personnel will also be required to utilized universal precautions and work practice controls.
THE CITY OF HUTCHINSON RESERVES THE RIGHT TO REJECT PART OR ALL OF ANY BID AND TO WAIVE
FORMALITIES. ALL BIDS ARE SUBJECT TO PURCHASING POLICIES SET BY THE CITY COUNCIL OF
HUTCHINSON. THE CITY OF HUTCHINSON RESERVES THE RIGHT TO DIVIDE PURCHASES AMONG
VENDERS TO ACCOMPLISH THE BEST GROSS PRICE AND TO MAKE THE FINAL DECISION AS TO
ACCEPTABILITY OF QUALITY AND PRICE.