RFP #1518P - Geographic Information System

Agency: City of Alexandria
State: Louisiana
Type of Government: State & Local
Category:
  • B - Special Studies and Analyses - Not R&D
Posted: Sep 18, 2020
Due: Oct 19, 2020
Solicitation No: RFP #1518P
Publication URL: To access bid details, please log in.

This Request for Proposals is issued by the Alexandria Utility System (“AUS”) a division of the City of Alexandria (“City”) to obtain proposals from parties wishing to provide various professional services related to the Enterprise Geographic Information System (“GIS”).

Document:
Deadline:
Monday, October 19, 2020 - 2:00pm

Attachment Preview

Request for Proposals #1518P
Geographic Information System (GIS)
Request for Proposals to provide cost of all labor, support, and training to complete the
Service in accordance with the attached Statement of Service.
Issue Date: 9/18/2020
Reference # RFP 1518P
REQUEST FOR PROPOSAL
Geographic Information System (GIS)
Introduction and Overview
This Request for Proposals is issued by the Alexandria Utility System (“AUS”) a division
of the City of Alexandria (“City”) to obtain proposals from parties wishing to provide
various professional services related to the Enterprise Geographic Information System
(“GIS”).
AUS provides Electric, Gas, Water, and Wastewater service to approximately 24,000
customers in and around the corporate limits of Alexandria. AUS has in excess of 65,000
meter endpoints currently in service.
AUS is soliciting proposals for the support, training, and maintenance of their as-is utility
asset management and GIS architecture. These consist of Autodesk® Map and Civil 3D,
Safe Software™ Feature Manipulation Engine (FME), and CycloMedia solutions.
Alexandria also seeks to have server support and tutoring for the GIS Server managed
by Utility Service’s department. Preference will be given to vendors and/or manufacturers
who have a history directly implementing the following: Autodesk® products and services,
ESRI® products and services, and CycloMedia. This will also include: installation,
Autodesk® products and services, ESRI® products and services, and CycloMedia.
This Request for Proposal (RFP) requests a response for services of the following:
AUS, during the process of developing a GIS, has identified a number of tasks for which
it anticipates the need for professional support and tutoring services. They include but are
not limited to the following:
Safe FME support capable of assisting and tutoring in GIS data migration including
processing and transferring the of GIS data.
Autodesk® products and services, ESRI® products and services, and CycloMedia
support capable of assisting and tutoring end-user and administrator modules.
Technology strategic planning and implementation.
Assistance with development and improvement of utility design and management
workflows.
Integrating and troubleshooting integrated CAD, GIS and database tools.
Configuration and maintenance of Autodesk® products and services, ESRI®
products and services, and CycloMedia.
City of Alexandria – Geographic Information System (GIS)
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Issue Date: 9/18/2020
Reference # RFP 1518P
Creating Documentation of workflows, system maintenance, and best practices.
Customer support services for periodic software updates and upgrades and other
activities to support and maintain proper operation for the GIS and utility design
system.
City of Alexandria – Geographic Information System (GIS)
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Issue Date: 9/18/2020
Reference # RFP 1518P
1.0 PROPOSAL INSTRUCTIONS
1.1) Questions Prior to Opening: All questions must be in writing and directed solely
to the issuing office. Questions may be emailed or faxed to the AUS Director or
his/her Designee. Questions that may be answered by directing the bidder to a
specific section of the RFP may be answered by phone or email. Other questions
may be more complex and require a written amendment to the RFP. A summary
of all pertinent questions and answers will be sent to participating vendors.
1.2) Preparation Costs: AUS will not pay any cost(s) associated with the preparation,
submittal, presentation, or evaluation of any proposal.
1.3) Preparation of Proposals: Each offer must be legible and signed. All proposals
must also be submitted in the following order:
Section 1: Executive Summary
Section 2: Technology Solution Overview
Section 3: Project Overview
Section 4: Service Pricing
Section 5: Vendor’ Information
Vendor’s financial information
Detailed company ownership – last 10 years (include any
Bankruptcy information, pending litigation, or material
contingent liabilities.)
Company size – number of employees and location(s)
Section 6: Client Reference List
1.4) Addenda: All vendors shall acknowledge receipt of any addenda to a Bid
Request. Failure to acknowledge receipt of any addenda may render the bid non-
responsive. Changes to a Request for Bid shall be made solely by a written
addendum issued by the AUS. Suppliers are asked to promptly notify AUS of any
ambiguity, inconsistency, or error that maybe discovered after examining the Bid
Documents.
1.5) Marking and Mailing Offers: Proposals should be emailed, faxed, or mailed to:
Michael Marcotte, Director of AUS
City of Alexandria
P.O. Box 71
Alexandria, LA 71309
michael.marcotte@cityofalex.com
Office: 318-449-5008
Fax: 318-449-5080
City of Alexandria – Geographic Information System (GIS)
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Issue Date: 9/18/2020
Reference # RFP 1518P
1.6) Closing Date for Offers: All Proposals shall be received promptly at 2:00 PM
Central Standard Time on, October 19, 2020 at the following location:
Michael Marcotte, Director of Utilities
City of Alexandria
P.O. Box 71
Alexandria, LA 71309
michael.marcotte@cityofalex.com
Office: 318-449-5008
Fax: 318-449-5080
1.7) Inquiries and Questions: Any explanation desired by a Proposer regarding the
meaning or interpretation of this RFP and any attachments must be emailed to
michael.marcotte@cityofalex.com or curtis.fogleman@cityofalex.com. All
communications must include in the subject line “City of Alexandria-RFP #-
Proposal for Geographic Information System”. All inquiries and questions
must be submitted by 5:00 PM Central Standard Time, on October 9, 2020.
Michael Marcotte
Director of Utilities
City of Alexandria
P.O. Box 71
Alexandria, LA 71309
michael.marcotte@cityofalex.com
Curtis Fogleman
GIS Manager
City of Alexandria
P.O. Box 71
Alexandria, LA 71309
curtis.fogleman@cityofalex.com
1.8) Modification of Offers: A vendor may modify a submitted proposal by letter at
any time prior to the deadline for the receipt of bids. Modifications must be
received in a sealed envelope or container with the Company’s Name, Proposal
Name, Proposal Number, and the Closing Date and Time clearly marked.
1.9) Withdrawal of Offers: A proposal may be withdrawn upon written request from
the vendor to the Director of AUS prior to the Closing Date.
1.10) Disclosure: At the time of closing all proposals and other material(s) submitted
become the property of AUS and may be returned only at AUS’s option. All
proposal information, including detailed price and cost information, will be held in
confidence during the evaluation process and prior to the time of notice of Intent
to Award is issued.
1.11) Insurance: Bidder shall furnish, attached to the bid document, a current copy of
his Certificate of Insurance indicating limits of General Liability, Automobile Liability
and Worker’s Compensation in force at the time of the bidding. Evidence of reliable
insurance to fully indemnify against long-term liabilities shall be part of the
City of Alexandria – Geographic Information System (GIS)
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