Bid #2306 Wire & Cable

Agency: City of Alexandria
State: Louisiana
Type of Government: State & Local
Category:
  • 17 - Aircraft Launching, Landing, and Ground Handling Equipment
Posted: Sep 18, 2020
Due: Oct 27, 2020
Publication URL: To access bid details, please log in.

Sealed bids and electronic submitted bids for the above will be received until 10:00 AM CST, Tuesday, October 27, 2020 and publicly opened in the City of Alexandria Council Chambers or Council Committee Room.

Document:
Deadline:
Tuesday, October 27, 2020 - 10:00am

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COVER PAGE
Bid Proposal #2306
WIRE & CABLE – TWELVE MONTH PERIOD
Sealed bids and electronic submitted bids for the above will be received until 10:00 AM CST, Tuesday,
October 27, 2020 and publicly opened in the City of Alexandria Council Chambers or Council Committee
Room.
Please file bid by one of the following means:
Hand-Delivered or Express Delivery:
Mailed via USPS:
Attention: Donna Jones, City Clerk
City of Alexandria - City Hall
915 Third Street, First Floor
Alexandria, LA 71301
Phone: 318-449-5090
Attention: Donna Jones, City Clerk
City of Alexandria - City Hall
PO Box 71
Alexandria, LA 71309-0071
Electronic Bid Submission: Central Bidding
Pursuant to Louisiana R.S. 38:2212 B.(6)(a) through E. (1-7) and R.S. 38:2212.1 B.(4)(a), vendors/contractors
have the option to submit their bids and bid bonds electronically. Bids and bonds to be filed electronically shall
be posted with Central Bidding at www.centralauctionhouse.com (phone 1-225-810-4814). Registration will
need to be completed prior to posting of bid.
Complete bid specifications are available for viewing and downloading at the City of Alexandria’s website
www.cityofalexandriala.com ; on the left hand side of the opening page, go to the heading “Business” then
drop down to “RFP/RFQ/Bids”; the current bids will be listed for your convenience.
City of Alexandria Buyer Name: Casey Barnes
Phone Number:
(318) 441-6180
Fax Number:
(318) 441-6185
E-Mail Address:
casey.barnes@cityofalex.com
Wilma Kelly
Acting Purchasing Manager
City of Alexandria
Purchasing Department
P.O. Box 71
Alexandria, Louisiana
71309-0071
Office: (318) 441-6180
Fax: (318) 441-6185
Sealed bids will be received until 10:00 AM,
Tuesday, October 27, 2020 and publicly opened in
the Council Chambers or Council Committee Room.
City of Alexandria Bid Proposal #2306
Page: 1 of 11
Date Specifications Prepared: September 15, 2020
Bid Bond Requirements: A bid bond or check
for N/A% of the total amount of bid.
Performance Bond Requirements: In the event bid
is accepted, a performance bond shall be required
in the amount of N/A%.
Please file bid with the following:
Donna Jones, City Clerk
City of Alexandria - City Hall
915 Third Street
P.O. Box 71
Alexandria, LA 71309-0071
Phone: 318-449-5047
INTRODUCTION
WIRE & CABLE – ELECTRIC DISTRIBUTION DEPARTMENT – TWELVE (12) MONTH PERIOD
It is the intent of the City of Alexandria to secure pricing on WIRE & CABLE, for use by the City of
Alexandria Electric Distribution Department. Bid shall remain in effect for a period of twelve (12) months
from the date of Notice of Award. Said material to be inventoried by the Electric Distribution Department
Warehouse.
All products shall be F.O.B. City of Alexandria Electric Distribution Department Warehouse, 1015 N.
Third Street, Alexandria, LA 71303, unless otherwise specified.
All products shall be new and of current manufacture.
Completed bid should be returned as issued by the City of Alexandria with ALL PAGES intact
and all specification response columns filled in. Incomplete columns or missing pages, to
include addendum pages, may result in the bidder's (or proposer's) entire bid being rejected.
Questions and/or clarifications of bid specifications must be submitted in writing to the attention of
Casey Barnes, City of Alexandria Purchasing Department, by either e-mail to
casey.barnes@cityofalex.com; or via fax to (318) 441-6185 prior to close of business, Thursday, October
15, 2020.
City of Alexandria Bid Proposal #2306
Page 2 of 11
CITY OF ALEXANDRIA BID SPECIFICATIONS FOR:
WIRE & CABLE – TWELVE (12) MONTH PERIOD
________________________________________________________________________________________________________________________
GENERAL CONDITIONS FOR BIDDERS - PLEASE READ CAREFULLY
1. Pursuant to LA R.S 38:2212.1. C.(1)(2), any manufacturer's preference in this proposal is descriptive,
but non-restrictive, and is used only to indicate minimum requirement for type, grade and quality unless
otherwise specified.
2. Pursuant to LA R.S. 38:2212 B.(1), the provisions and requirement of this bid shall not be considered as
informalities and shall not be waived by the City of Alexandria. Therefore, conditions and specifications on this
bid form shall be strictly enforced and any and all alterations, deviations, and non-compliance to said conditions
and specifications, either on the bid form or by separate attachment, shall be grounds for immediate
disqualification.
3. Preference shall be given to bidders quoting F.O.B. Destination (the City of Alexandria using
department), FREIGHT PREPAID, unless otherwise requested.
4. Each bidder shall submit his proposal on the proposal form furnished by the City of Alexandria
Purchasing Department. The complete bid package must be returned as issued by the City with all pages intact
and all specification response columns filled in. Incomplete columns or missing pages, to include addendum
pages, shall result in the vendor's entire bid package being rejected.
5. Literature, brochures, and other related paperwork attached to the bid should be identified with the name
of the bidder and bid item number.
6. In case of a mathematical discrepancy between unit price and extensions, the unit price shall prevail.
7. Pursuant to LA R.S. 38:2212 F., the bid specifications may contemplate a fixed escalation or de-
escalation in accordance with the United States Bureau of Labor Statistic's Consumer Price Index or the
Producer Price Index. Bids based on specifications which are subject to a recognized escalation index shall be
legal and valid for any item of a public work, at the discretion of the City.
8. Pursuant to LA R.S. 38:2212.1. F., any public procurement unit may participate in a cooperative
purchasing agreement with the City of Alexandria to acquire quantities of the above listed items under a
contract with the City of Alexandria for items awarded by public bid, pursuant to the cooperative purchasing
provisions of Part VII of Chapter 17 of Subtitle III of Title 39 of the Louisiana Revised Statures of 1950, R.S.
39:1701 et seq.
9. The City of Alexandria reserves the right to award by item or by total bid, unless otherwise specified in
the bid specifications. (Price(s) should be itemized.)
10. All erasures or corrections on the bid form must be initialed and the City of Alexandria may rely on the
apparent authority represented by the initials.
11. The City of Alexandria reserves the right to reject for cause any and all bids or parts of bids, or accept
bids most beneficial to the City.
City of Alexandria Bid Proposal #2306
Page 3 of 11
CITY OF ALEXANDRIA BID SPECIFICATIONS FOR:
WIRE & CABLE – TWELVE (12) MONTH PERIOD
________________________________________________________________________________________________________________________
General Conditions for Bidders - Please Read Carefully (Continued)
12. Any bid submitted which contains additions, conditional or alternate bids, or irregularities which may
make the proposal incomplete, indefinite, or ambiguous as to its meaning, thus requiring clarification after the
specified date and time of bid opening shall be rejected.
13. Bids shall be opened publicly in the City Council Chambers or Council Committee Room.
14. Cash discounts may be accepted, but SHALL NOT be considered in making award.
15. Regarding a bid for purchase of materials, supplies or services, not to include construction of any public
works, a written notice of acceptance mailed or otherwise furnished to the successful bidder shall result in a
binding contract without further action by either party.
16. When any bid is accepted for the construction or doing of any public works, a written contract shall be
executed by and between the City of Alexandria and the Contractor. No contract shall be binding upon the City
until it has been executed by the City and delivered to the successful bidder. Should the bidder to whom the
contract is awarded fail to execute the contract, the award shall then be made to the next lowest responsible
bidder, or re-advertised for public bid, said decision to be in the sole judgment of the City of Alexandria. This
action may result in the loss of bidding privileges for a period of one (1) year.
17. The City of Alexandria shall schedule for payment the invoices for articles or services purchased under
this bid within thirty (30) days after due and proper delivery accompanied by invoice.
18. The City of Alexandria is exempt from all sales taxes. A sales tax exempt form shall be furnished by the
City of Alexandria Purchasing Department, if requested.
19. Bidder(s) awarded item(s) by the City of Alexandria shall be responsible for supplying all products at
the awarded price(s). Failure may result in the City's cancellation of the remaining items awarded.
20. Regarding Service Contracts and Procurement Contracts, the terms of the contract shall be binding upon
any and all parties involved until goods and supplies are delivered, services have been rendered, and/or work
has been completed and accepted by the Mayor on behalf of the City of Alexandria and all payments required to
be made to the Contractor have been made. However, a contract may be terminated under any and all of the
following conditions:
(a) By mutual agreement and consent of either party upon thirty (30) days written notice to the other
party;
(b) By the Mayor, on behalf of the City of Alexandria, as a consequence of the failure of the
Contractor to comply with the terms and conditions of the contract or the progress or quality of work to
be performed in a satisfactory manner, proper allowance being made for circumstances beyond the
control of the Contractor; or
(c) By satisfactory completion of all services and obligations described in the contract.
City of Alexandria Bid Proposal #2306
Page 4 of 11
CITY OF ALEXANDRIA BID SPECIFICATIONS FOR:
WIRE & CABLE – TWELVE (12) MONTH PERIOD
________________________________________________________________________________________________________________________
General Conditions for Bidders - Please Read Carefully (Continued)
If the contract is terminated for any of the terms and conditions authorized in sub-paragraph (b)
above, Contractor shall be formally notified in writing by the City of Alexandria Purchasing Department
by means of certified mail informing him of cancellation of the contract, giving specific reasons for said
cancellation. Contractor shall have the right to appeal to the City Council within ten (10) days from the
date that said notification is placed in the U.S. Mail. Contractor's appeal shall be accomplished by means
of a letter addressed to the City Council and delivered to the City Clerk, stating that an appeal to the
decision of cancellation is desired. The City Council shall thereafter hold a hearing on the appeal, giving
all parties the opportunity to present any and all evidence concerning the decision of cancellation. After
hearing the appeal, the city Council may, by a majority vote, sustain, modify, or reverse the findings for
said decision and shall provide, if requested by Contractor, a written determination of its findings.
21. Contractors submitting bids for Public Works construction projects in excess of $1.00 must show his
Contractor's License Number on the front of the bid envelope, except for certain projects for which a
Contractor's License Number is not required by the State Contractor's Licensing Board. Failure to comply with
this directive shall result in automatic bid rejection, furthermore, any Contractor who submits a bid for a type of
construction for which he is not properly licensed shall be acting in violation of LA R.S. 37:2163, and shall be
subject to all provisions for violation and penalties thereof. Contractors who are owned by, and are submitting a
bid as a subsidiary of a parent company, whose name is listed in the State of Louisiana's Roster of Licensed
Contractors, may do so by including a letter of proof of ownership from the parent company with the submitted
bid package. The letter must be signed as per LA R.S. 38:2212 B.(5)(a)(b)(c) (see Item #22 below).
22. All bids submitted via USPS (registered or certified), overnight courier or hand delivered, shall be
signed by hand and in ink by an authorized company representative per LA R.S. 38:2212 B.(5)(a)(b)(c), which
states:
(c)(i) Evidence of agency, corporate, or partnership authority shall be required for submission of a bid
to the division of administration or the State of Louisiana. The authority of the signature of the person
submitting the bid shall be deemed sufficient and acceptable if any of the following conditions are met:
(aa) The signature on the bid is that of any corporate officer listed on the most current annual report
on file with the Secretary of State, or the signature on the bid is that of any member of a partnership or
partnership in commendam listed in the most current partnership records on file with the Secretary of
State.
(bb) The signature on the bid is that of an authorized representative of the corporation, partnership, or
other legal entity and the bid is accompanied by a corporate resolution, certification as to the corporate
principle, or other documents indicating authority which are acceptable to the public entity.
(cc) The corporation, partnership, or other legal entity has filed in the appropriate records of the
Secretary of State in which the public entity is located, an affidavit, resolution, or other acknowledged or
authentic document indicating the names of all parties authorized to submit bids for public contracts.
Such document on file with the Secretary of State shall remain in effect and shall be binding upon the
principal until specifically rescinded and canceled from the records of the office.
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