Pharm, Grooming & Hygiene - DOC/PE

Agency: State Government of Louisiana
State: Louisiana
Type of Government: State & Local
Category:
  • 65 - Medical, Dental, and Veterinary Equipment and Supplies
Posted: Dec 3, 2019
Due: Jan 7, 2020
Solicitation No: 3000014131
Publication URL: To access bid details, please log in.
bid number description date issued bid open date/time help
3000014131 Pharm, Grooming & Hygiene - DOC/PE
Original: 3000014131
Attachments:
Attachment A - Special Terms and Conditions - Pages 1-7
Attachment B - Line Item Responses - Pages 1-2
Attachment C - Online Bidding Instructions - Pages 1-11
12/03/2019 01/07/2020
10:00:00 AM CT
107001

Attachment Preview

STATE OF LOUISIANA
Office of State Procurement
INVITATION TO BID
RESPONSES WILL BE
PUBLICLY OPENED AT THE
PHYSICAL ADDRESS BELOW
01/07/2020
10:00 AM CST
TO SUBMIT AN ELECTRONIC (ONLINE)
RESPONSE CLICK THE LINK BELOW.
Vendor No.:___________________
Solicitation: 3000014131
Opening Date: 01/07/2020
Vendor Name and Address: (to be completed by Vendor)
SUBMIT NON-ELECTRONIC RESPONSE
TO : Office of State Procurement
P.O. Box 94095
Baton Rouge LA 70804-9095
Physical Address:
1201 N. Third Street, Suite 2-160
Baton Rouge, LA 70802
Ship To Address:
RFx Number: 3000014131
Version: 1
Buyer: MASON BOURGEOIS
Buyer Phone: 225-342-5434
E-Mail: mason.bourgeois@la.gov
Scheduled Begin Date:
Scheduled End Date:
Joey Reagan 225-655-2575
DOC PRISON ENTERPRISES-LSP CDC CANTEEN
LA STATE PENITENTIARY 17544 TUNICA TRACE - HWY 66
ANGOLA, LA 70712
ONLINE BID RESPONSE LINK
https://lagoverpvendor.doa.louisiana.gov/rfx?sapsrm_boid=567620E9FB021EEA848AFA9EB7DF4D6E
QUESTIONS TO BE COMPLETED BY VENDOR
1.______ Have you reviewed all attachments to the bid invitation and answered all questions?
2.______ Have you entered pricing, or attached the pricing sheet (if applicable) to the bid
response?
3.______ Have you attached / included all required files to the bid response?
4.______ Have you attached the signature page to the bid response?
5.______ Delivery will be made this number of days After Receipt of Order (ARO)
6.______ %discount for payment made within 30 days. Discounts for payment made in less than 30
days, of less than 1%, or applicable to an indefinite quantity contract will be accepted but will not be an
award consideration.
Required
YES
YES
YES
YES
NO
NO
Name of Solicitation: Pharm, Grooming & Hygiene - DOC/PE
RFx text:
All vendors must be registered in the LaGov system in order to: submit an online bid, have their bids
tabulated by our office, and to receive automatic email notifications of bid opportunities.
VENDOR TELEPHONE NUMBER:
FAX NUMBER:
Signature of Authorized Bidder
TITLE
Name of Bidder
(Typed or printed)
DATE
Invitation to bid: 3000014131
Open Date: 01/07/2020
T-Number:
Bidder:
Page 2 of 8
To register as a vendor, access the following link:
https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg
Please include a W-9 form with your bid if you are newly registered. Do not register again if you are
already registered in the system. You will need a LaGov Vendor ID and Password in order to submit
an online bid.
Bidders are invited to submit bids via the Online Bid Response Link on Page 1 of this bid invitation.
Online bidding instructions are attached to this bid invitation.
Please print all attachments to ensure all documents related to this solicitation are reviewed prior to
bidding.
All documents associated with this solicitation should be included in the bidders submission.
Bid Documents Include:
Attachment A - Special Terms and Conditions - Pages 1-7
Attachment B - Line Item Responses - Pages 1-2
Attachment C - Online Bidding Instructions - Pages 1-11
Bid delivery instructions for the Office of State Procurement:
Refer to Page 1 in Attachment A Special Terms and Conditions
*****************************************************************************************************************
To establish a contract to supply Pharmaceutical, Grooming and Hygiene Items for canteen resale on
an as needed basis for DOC/ Prison Enterprises for a period of delivery beginning Date of Award
through December 31, 2020.
*****************************************************************************************************************
Canteen resale: All items are for resale. Only brand name(s) specified will be accepted. No bid will be
considered where bid is for other than brand name specified. Bids must be quoted in quantity and unit
specified. (r.s. 39:1651-1657).
*****************************************************************************************************************
LINE
Description
1 Product Category:53131611
Shaving Cream
Quantity
1,500
Unit Unit
Price
Extended
Amount
BOX __________ ________________
Brand Names: These items are for canteen resale. No bid
will be considered where bid is for other than brand name
specified. Bids must be quoted in quantity and unit
specified. (r.s. 39:1651-1657).
Delivery: To be delivered on a called for as needed basis.
DO NOT SHIP ITEMS UNTIL CALLED FOR BY AGENCY.
* Brand: Soft Sheen Carson Magic
* Specify Brand Bidding: ______________
* Extra Strength Razorless Cream
* Specify Bidding Extra Strength Razorless Cream:
Invitation to bid: 3000014131
Open Date: 01/07/2020
T-Number:
Bidder:
Page 3 of 8
LINE
Description
_____YES_____NO
* Pkg.: 6 oz./tube, 6 tubes/case
* Specify Pkg. Bidding: ______________
* Minimum Order Amount = 100 cases
*Specify Minimum Order Amount Bidding:
______________
*** Delivery is a factor in awarding this bid ***
* Delivery Terms: As Needed; 5 to 7 Days ARO
* State Earliest Possible Delivery Date From Receipt of
Order: ______________
2 Product Category:42151800
Toothpaste
* Brand: Crest
* Specify Brand Bidding: ______________
* Fluoride Anti-Cavity Toothpaste
* Specify Bidding Fluoride Anti-Cavity Toothpaste:
_____YES_____NO
* Regular Flavor
* Specify Bidding Regular Flavor: _____YES_____NO
* Pkg.: 4.6 oz./tube, 24 tubes/case
* Specify Pkg. Bidding: ______________
* Minimum Order Amount = 35 Cases
* Specify Minimum Order Amount Bidding:
______________
*** Delivery is a factor in awarding this bid ***
* Delivery Terms: As Needed; 5 to 7 Days ARO
* State Earliest Possible Delivery Date From Receipt of
Order: ______________
Quantity Unit
Unit
Price
Extended
Amount
1,500
CE __________ ________________
Invitation to bid: 3000014131
Open Date: 01/07/2020
T-Number:
Bidder:
Page 4 of 8
INSTRUCTIONS TO BIDDERS
1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.
2. ALL BID PRICES MUST BE TYPED, WRITTEN IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS
APPLICABLE. ANY CORRECTIONS, ERASURES OR OTHER FORMS OF ALTERATION TO UNIT PRICES SHOULD BE INITIALED BY THE
BIDDER.
3. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.
4. BID PRICES SHALL INCLUDE DELIVERY OF ALL ITEMS F.O.B. DESTINATION OR AS OTHERWISE PROVIDED. BIDS
CONTAINING "PAYMENT IN ADVANCE" OR "C.O.D" REQUIREMENTS MAY BE REJECTED. PAYMENT IS TO BE MADE
WITHIN 30 DAYS AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER IS LATER.
5. AMOUNT OF BID BOND REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE
6. AMOUNT OF PERFORMANCE BOND, IF REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION
7. DESIRED DELIVERY: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION
8. TO ASSURE CONSIDERATION OF YOUR BID, ALL BIDS AND ADDENDA SHOULD BE RETURNED IN AN ENVELOPE OR
PACKAGE CLEARLY MARKED WITH THE BID OPENING DATE AND THE BID NUMBER, OR SUBMITTED ONLINE VIA THE VENDOR
PORTAL, WHICHEVER IS APPLICABLE.
9. BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA INCLUDING BUT NOT
LIMITED TO L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS; STANDARD TERMS
AND CONDITIONS; SPECIAL TERMS AND CONDITIONS; AND SPECIFICATIONS LISTED IN THIS SOLICITATION.
10. IMPORTANT: BY SIGNING THE BID OR SUBMITTING THE BID ONLINE VIA THE VENDOR PORTAL (WHICHEVER IS APPLICABLE) THE
BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER
CERTIFIES THAT THIS BID IS MADE WITHOUT COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED
ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE BY A PERSON AUTHORIZED TO BIND THE VENDOR (SEE NO.30). ALL
BID INFORMATION SHALL BE WITH INK OR TYPEWRITTEN OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS
APPLICABLE.
11. ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE AND ADDRESS SHOWN ABOVE.
12. CONFERENCE: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE
13. BID FORMS.
ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED ON, AND IN ACCORDANCE WITH, FORMS
PROVIDED, PROPERLY SIGNED (SEE NO. 30). BIDS SUBMITTED IN THE FOLLOWING MANNER WILL NOT BE ACCEPTED:
A. BID SUBMITTED ON PAPER CONTAINS NO SIGNATURE INDICATING INTENT TO BE BOUND;
B. BID FILLED OUT IN PENCIL; AND
C. BID NOT SUBMITTED ON THE STATE'S STANDARD FORMS.
BIDS MUST BE RECEIVED AT THE ADDRESS SPECIFIED IN THE SOLICITATION OR SUBMITTED ONLINE VIA THE VENDOR PORTAL,
WHICHEVER IS APPLICABLE, PRIOR TO BID OPENING TIME IN ORDER TO BE CONSIDERED. FAX ALTERATIONS, NOT INVOLVING
PRICING, TO BIDS RECEIVED BEFORE BID OPENING TIME WILL BE CONSIDERED PROVIDED BID FORM AND FAXED ALTERATION
HAVE BEEN RECEIVED AND TIME-STAMPED BEFORE BID OPENING. ALTERATIONS TO PRICE MUST BE RECEIVED IN A SEALED
ENVELOPE WITH THE BID NUMBER, OPENING DATE AND TIME DISPLAYED ON THE OUTSIDE OF THE ENVELOPE AND TIME STAMPED
BEFORE BID OPENING OR VIA THE ONLINE VENDOR PORTAL, WHICHEVER IS APPLICABLE. ENTIRE BID SHOULD BE RETURNED,
EXCEPT ITEM PAGES NOT BID.
Invitation to bid: 3000014131
Open Date: 01/07/2020
T-Number:
Bidder:
Page 5 of 8
14. STANDARDS OF QUALITY
ANY PRODUCT OR SERVICE BID SHALL CONFORM TO ALL APPLICABLE FEDERAL AND STATE LAWS AND REGULATIONS
AND THE SPECIFCATIONS CONTAINED IN THE SOLICITATION. UNLESS OTHERWISE SPECIFIED IN THE SOLICITATION, ANY
MANUFACTURER'S NAME, TRADE NAME, BRAND NAME, OR CATALOG NUMBER USED IN THE SPECIFICATION IS FOR THE PURPOSE
OF DESCRIBING THE STANDARD OF QUALITY, PERFORMANCE AND CHARACTERISTICS DESIRED AND IS NOT INTENDED TO LIMIT OR
RESTRICT COMPETITION. BIDDER MUST SPECIFY THE BRAND AND MODEL NUMBER OF THE PRODUCT OFFERED IN HIS BID. BIDS
NOT SPECIFYING BRAND AND MODEL NUMBER SHALL BE CONSIDERED AS OFFERING THE EXACT PRODUCTS SPECIFIED IN THE
SOLICITATION.
15. DESCRIPTIVE INFORMATION.
BIDDERS PROPOSING AN EQUIVALENT BRAND OR MODEL SHOULD SUBMIT WITH THE BID INFORMATION (SUCH AS
ILLUSTRATIONS, DESCRIPTIVE LITERATURE, TECHNICAL DATA) SUFFICIENT FOR STATE OF LOUISIANA TO EVALUATE
QUALITY, SUITABILITY, AND COMPLIANCE WITH THE SPECIFICATIONS IN THE SOLICITATION. FAILURE TO SUBMIT
DESCRIPTIVE INFORMATION MAY CAUSE BID TO BE REJECTED. ANY CHANGE MADE TO A MANUFACTURER'S
PUBLISHED SPECIFICATIONS SUBMITTED FOR A PRODUCT SHALL BE VERIFIABLE BY THE MANUFACTURER. IF ITEM(S) BID
DO NOT FULLY COMPLY WITH SPECIFICATIONS (INCLUDING BRAND AND/OR PRODUCT NUMBER), BIDDER SHOULD
STATE IN WHAT RESPECT ITEM(S) DEVIATE. FAILURE TO NOTE EXCEPTIONS ON THE BID FORM WILL NOT RELIEVE THE
SUCCESFUL BIDDER(S) FROM SUPPLYING THE ACTUAL PRODUCTS REQUESTED.
16. BID OPENING
BIDDERS MAY ATTEND THE BID OPENING, BUT NO INFORMATION OR OPINIONS CONCERNING THE ULTIMATE CONTRACT AWARD
WILL BE GIVEN AT THE BID OPENING OR DURING THE EVALUATION PROCESS. BIDS MAY BE EXAMINED IN ACCORDANCE WITH LA
R.S. 44.I. INFORMATION PERTAINING TO COMPLETED FILES MAY BE SECURED BY VISITING THE STATE OF LOUISIANA DURING
NORMAL WORKING HOURS.
17. AWARDS.
THE STATE OF LOUISIANA RESERVES THE RIGHT TO AWARD ITEMS SEPARATELY, GROUPED OR ON AN ALL-OR-NONE
BASIS AND TO REJECT ANY OR ALL BIDS AND WAIVE ANY INFORMALITIES.
18. PRICES .
UNLESS OTHERWISE SPECIFIED BY THE STATE OF LOUISIANA IN THE SOLICITATION, BID PRICES MUST BE COMPLETE,
INCLUDING TRANSPORTATION PREPAID BY BIDDER TO DESTINATION AND FIRM FOR ACCEPTANCE FOR A MINIMUM OF
30 DAYS. IF ACCEPTED, PRICES MUST BE FIRM FOR THE CONTRACTUAL PERIOD. BIDS OTHER THAN F.O.B. DESTINATION
MAY BE REJECTED. PRICES SHOULD BE QUOTED IN THE UNIT (EACH, BOX, CASE, ETC.) AS SPECIFIED IN
THE SOLICITATION.
19. DELIVERIES.
BIDS MAY BE REJECTED IF THE DELIVERY TIME INDICATED IS LONGER THAN THAT SPECIFIED IN THE SOLICITATION.
20. TAXES.
VENDOR IS RESPONSIBLE FOR INCLUDING ALL APPLICABLE TAXES IN THE BID PRICE. STATE AGENCIES ARE EXEMPT
FROM ALL STATE AND LOCAL SALES AND USE TAXES.
21. NEW PRODUCTS.
UNLESS SPECIFICALLY CALLED FOR IN THE SOLICITATION, ALL PRODUCTS FOR PURCHASE MUST BE NEW, NEVER
PREVIOUSLY USED, AND THE CURRENT MODEL AND/OR PACKAGING. NO REMANUFACTURED, DEMONSTRATOR, USED
OR IRREGULAR PRODUCT WILL BE CONSIDERED FOR PURCHASE UNLESS OTHERWISE SPECIFIED IN THE SOLICITATION.
THE MANUFACTURER'S STANDARD WARRANTY WILL APPLY UNLESS OTHERWISE SPECIFED IN THE SOLICITATION.
22. CONTRACT RENEWALS.
UPON AGREEMENT OF THE STATE OF LOUISIANA AGENCY AND THE CONTRACTOR, A TERM CONTRACT MAY BE EXTENDED
FOR 2 ADDITIONAL 12-MONTH PERIODS AT THE SAME PRICES, TERMS AND CONDITIONS. IN SUCH CASES, THE TOTAL
CONTRACT TERM CANNOT EXCEED 36 MONTHS.
23. CONTRACT CANCELLATION.
THE STATE OF LOUISIANA HAS THE RIGHT TO TERMINATE THE CONTRACT IMMEDIATELY FOR ANY OF THE FOLLOWING REASONS:
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