York Chiller Motor

Agency: State Government of Louisiana
State: Louisiana
Type of Government: State & Local
  • 41 - Refrigeration, Air Conditioning and Air Circulating Equip.
  • J - Maintenance, Repair, and Rebuilding of Equipment
Posted: May 29, 2020
Due: Jun 23, 2020
Solicitation No: 653001-201256
Publication URL: To access bid details, please log in.
bid number description date issued bid open date/time help
653001-201256 York Chiller Motor
Original: 653001-201256
05/29/2020 06/23/2020
10:00:00 AM CT

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York Chiller Motor
Bid Opening Date: June 23, 2020 @ 10:00 A.M. (CT)
Louisiana Schools for the Deaf
and Visually Impaired
Purchasing Department
2888 Brightside Lane
Baton Rouge, Louisiana 70820
Page 1 of 22
Sealed bids will be opened and publicly read by the Purchasing Department of the Louisiana Schools
for the Deaf and Visually Impaired, 2888 Brightside Lane, Baton Rouge, Louisiana 70820 on June 23,
2020 at 10:00 A.M. (CT) No bid will be received after the date and time specified.
York Chiller Motor
Solicitation Number: 653001-201256
Complete bidding documents may be obtained from:
Attn: Ashton Stewart
Email: astewart@lsdvi.org & clejeune@lsdvi.org
Phone: (225) 757-3498
Fax: (225) 757-3225
The bidding documents are also available in electronic form at the Louisiana Procurement and
Contract (LaPAC) Network website, https://wwwcfprd.doa.louisiana.gov/osp/lapac/pubMain.cfm
For additional information, contact: Ashton Stewart
(225) 757-3498
astewart@lsdvi.org & clejeune@lsdvi.org
Thursday, June 11, 2020 at 10:00 A.M. (CT)
Page 2 of 22
Louisiana Schools for the Deaf and Visually Impaired
Invitation to Bid
York Chiller Motor
Part I.
Instructions and Requirements for Bidders
1. Bid Submittal Procedures
All bids must be received no later than the bid opening date and time.
Bids may be mailed through the U.S. Postal Service, delivered by hand or courier to our
physical address:
Louisiana Schools for the Deaf and Visually Impaired (LSDVI)
Business Office - Purchasing Department (Rm. F129)
2888 Brightside Drive
Baton Rouge, Louisiana 70820
Bidder is solely responsible for ensuring that its courier service provider makes inside
deliveries to our physical location. LSDVI is not responsible for any delays caused by the
bidder’s chosen means of bid delivery.
Bidder shall assume full responsibility for timely delivery to the location designated for
receipt of bids. Failure to meet the bid opening date and time shall result in rejection of
the bid.
To assure consideration of your bid, all bids and addenda should be returned in an
envelope or package clearly marked with the following information and format:
Invitation to Bid Name:
Solicitation Number:
Bid Opening Date and Time:
Additional Required Wording:
Contractor’s License #
York Chiller Motor
June 23, 2020 @ 10:00 A.M. (CT)
“Sealed Bid Enclosed”
All bids must be submitted on the forms provided for this purpose and must be filled out
with ink or typewritten and signed in ink. See Request for Quotation Form A-10 that
must be completed, signed and returned. Bidder must submit bid prices as specified on
Form A-10 on two (2) line items (Line 1- Equipment and Line 2- Installation) in order for
the Agency to have flexibility in awarding based on available funds. Any interlineation,
alteration or erasure must be initialed by the signer of the bid.
2. Taxes
Vendor is responsible for including all applicable taxes in the bid price. State agencies are
exempt from all State and local sales and use taxes.
3. Awards
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LSDVI reserves the right to award this bid on an all-or-none basis and to reject any and all
bids and waive any informalities. Quantities referenced in this Invitation to Bid are
estimated to be the amount needed. LSDVI reserves the right to increase or decrease
quantities at the unit price(s) stated in the bid.
4. Bid Opening
Bidders may attend the bid opening, but no information or opinions concerning the
ultimate contract award will be given at the bid opening or during the evaluation process.
Bids may be examined within 72 hours after bid opening. Information pertaining to
completed files may be secured by visiting LSDVI during normal working hours.
5. Bidder’s Representation
By signing the bid, the bidder certifies compliance with all instructions to bidders, terms,
conditions and specifications and further certifies that this bid is made without collusion
or fraud. This bid is to be manually signed in ink by a person authorized to bind the
vendor. All bid information shall be made with ink or typewritten.
6. Signature of Authority
In accordance with L.R.S. 39:1594 (Act 121), the person signing the bid must be:
A current corporate officer, partnership member or other individual specifically
authorized to submit a bid as reflected in the appropriate records on file with the
Secretary of State; or
An individual authorized to bind the vendor as reflected by an accompanying
corporate resolution, certificate or affidavit; or
An individual listed on the State of Louisiana Bidder's application as authorized to
execute bids. By signing the bid, the bidder certifies compliance with the above.
7. Addenda Modifying Invitation for Bid
No Addenda will be issued within three working days prior to the advertised date set for
receipt of bids, except an Addendum, if necessary, postponing the date of receipt of bids
or canceling the request for bids. Receipt of all Addenda issued should be acknowledged
in writing on returned bid documents and/or returned with bid proposal.
8. Bids Binding
All bids shall be binding for a minimum of 30 calendar days. Nevertheless, if the lowest
responsive and responsible bidder is willing to keep his price firm in excess of 30 days,
LSDVI may award to this bidder after the period specified in the formal bid has expired.
9. Withdrawal of Proposal
A bidder may withdraw a bid that has been submitted at any time up to the bid opening
deadline. To accomplish this, a written request signed by the authorized representative
of the Bidder must be submitted to the LSDVI Purchasing Department.
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10. Mandatory Pre-Bid Jobsite Visit
A pre-bid jobsite visit is mandatory for all prospective bidders. Contractors must visit the
job-site to become familiar with the facility, existing equipment and scope of work as it
pertains to this contract and to determine the nature and extent of the work required.
The Verification of Pre-Bid Jobsite Inspection form (Exhibit C) must be signed by the
bidder and Joel Snider, Operations Director, or his designee and be submitted with the bid
11. Bid Inquiries
Should a bidder find discrepancies in, omission from the bid specifications, or should the
bidder find conditions that disagree with bid documents or appear to be in error, same
shall be brought to the attention of the Louisiana Schools for the Deaf and Visually
Impaired. Discrepancies must be reported prior to three (3) working days before the
scheduled bid opening. Failure to provide such notification shall require the contractor to
provide services according to the intent of the specifications, as interpreted by the
Agency, at the expense of the Contractor. Agency is not responsible for any oral
Answers to questions that change or substantially clarify the Invitation to Bid shall be
issued by addendum and provided to all prospective bidders.
12. Job References
Upon request, Contractor shall provide a list of at least (3) job references, including company
name, contact name, address, telephone number, scope of work, and date of job completion.
Completed installations used as a reference may be inspected by the Agency. The decision of
the Agency as to the capability of the Bidder to successfully complete this installation, based
on this pre-qualification information, shall be final. Contractor must forward references
within three (3) working days of receiving a written request for references.
13. Contractor License Requirement
In accordance with R.S. 37:2150-2192 contractors must be licensed with the Louisiana State
Licensing Board for Contractors in the appropriate classification(s) prior to submitting a bid or
being awarded a contract for a commercial project involving fifty thousand dollars ($50,000)
or more, one dollar ($1) or more for hazardous materials or mold remediation, or ten
thousand dollars ($10,000) or more for Plumbing, Electrical or Mechanical. For any bid
submitted in the amount of $50,000 or more, the Contractor’s License Number must appear
on the bid envelope. If the contractor’s license number is not on the bid envelope, the bid
shall be automatically rejected, shall be returned to the bidder marked “Rejected”, and shall
not be read aloud. Contractor must also note their Contractor’s License Number on Request
for Quotation Form A-10 in the box named “Contractor’s License Number”.
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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.
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