Biodiesel, Gasoline & Diesel Fuel

40509-017.0 Bid Document (PDF, 602KB)

The biodiesel, gasoline and diesel fuel shall be high quality products meeting or exceeding all federal/state environmental control regulations and be free from excessive amounts of solid and foreign materials. The City reserves the right to take samples for laboratory testing. If a sample fails to meet specifications, the City reserves the right to purchase fuel elsewhere. At the request of the City, the contractor shall remove fuel from the tank and pay for any equipment damages caused by the fuel failing to meet required specifications.

The bid price shall include all delivery costs. Bid prices are differentiated between tank wagon (1 – 6,000 + or – gallons) and truck transport quantities. The contractor shall state the minimum quantity, which qualifies for truck transport pricing. Deliveries shall be made to the indicated locations between 8:30 am and 3:00 pm, Monday through Friday (except holidays). The City may add or delete delivery locations to accommodate any changes in its operations requirements.

Bid prices shall be based on the bidder’s or supplier’s price (cost), at the rack (terminal) posted at time of bid submittal. Markup shall include the bidders profit and all costs to handle, transport and dispense the fuel into City storage tanks. All sales and excise tax must be deducted from billing by the contractor and the contractor apply for the appropriate refund. Any other fees or taxes (superfund, LUST, etc.) which the City must ultimately pay, shall be included in the markup. The markup shall remain firm for the duration of the contract. The “MARKUP” will be an important factor for evaluating this bid. Other considerations will include rack price, minimum transport loads, delivery times, etc.

Verification of rack price shall be submitted with the bid. For bidding purposes, the posted rack price on March 28, 2023 shall be used for determining delivered price at time of bid opening. The rack price shall be documented by the bidder’s easy link or similar teletype/ computer price notification from their supplier. Upon award of the contract, the delivered price of fuel may be adjusted to the actual rack price at time of delivery. Rack price at time of delivery shall be documented as stated in this paragraph. Documentation is to be provided with the invoice for each delivery. Discounted rack price based on a rebate or incentives program will not be considered in bid evaluation unless the bidder guarantees and so certifies with the bid the continuity of such discounted amounts throughout the duration of the contract. Discounts offered at the rack to the otherwise successful bidder shall be passed through to the City.

The contractor shall be responsible for protecting and preserving from damage any and all facilities, public and private, which are adjacent to the areas where work is performed. The contractor has sole responsibility for safeguarding the environment from accidental spillage or leaking of motor vehicle fuels from their facilities and equipment.