Survey for Monument GPS Collection Services Addendum #1

Agency:	Genesee County
State:	Michigan
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Posted:	Mar 17, 2023
Due:	Mar 23, 2023
Solicitation No:	23-317
Publication URL:	To access bid details, please log in.

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Chrystal Simpson

Chief Financial Officer

Purchasing Department

1101 Beach Street, Rm. 361 Flint, Michigan 48502

Phone: (810) 257-3030 Fax (810) 257-3560

March 7, 2023

GENESEE COUNTY REQUEST FOR QUOTE (RFQ) #23-317

Quotes will be received until 2:00 p.m. (EST), Thursday, March 23, 2023, at the Genesee County

Purchasing Department, 1101 Beach Street, Room 361, Flint, MI, 48502 for Survey for Monument

GPS Collection Services

This procurement is conducted in accordance with the Genesee County Purchasing Regulations, a

copy of which is on file and available for inspection at the Genesee County Purchasing Department or

at the website www.geneseecountymi.gov.

Each offeror is responsible for labeling the exterior of their envelope containing the quote with the quote

number, quote name, quote due date and time, and your firm’s name. The quote request number and

due date for this RFQ are:

DUE DATE:

2:00 PM (EST), Thursday, March 23, 2023

DUE DATE FOR SUBMISSION OF QUESTIONS: 5:00 PM (EST) Wednesday, March 15, 2023

QUOTE NUMBER

#23-317

Rita Schubert

Rita Schubert, Purchasing Manager

bid2\2022\23-317

Attachments

GENESEE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

www.geneseecountymi.gov

RFQ #23-317

TABLE OF CONTENTS

SECTION 1 – INSTRUCTIONS TO PROPOSERS.......................................... 3

SECTION 2 – STANDARD TERMS & CONDITIONS ..................................... 4

SECTION 3 – ADDITIONAL TERMS & CONDITIONS ................................... 4

SECTION 4 – QUALIFICATIONS OF PROPOSERS ...................................... 7

SECTION 5 –SCOPE OF WORK AND PROJECT INFORMATION................7

SECTION 6 – EVALUATION PROCESS AND SELECTION .......................... 9

SECTION 7 – INFORMATION REQUIRED FROM PROPOSERS .................. 9

SIGNATURE PAGE ...................................................................................... 11

GENESEE COUNTY INSURANCE CHECKLIST..........................................12

REFERENCES. ............................................................................................. 13

EXHIBIT A……. ............................................................................................ 21

EXHIBIT B……. ............................................................................................ 22

RFQ #23-317

RFQ #23-317 SURVEY FOR MONUMENT GPS COLLECTION SERVICES

SECTION 1 – INSTRUCTIONS TO PROPOSERS

1. Quotes will be received until 2:00 p.m. (EST), Thursday, March 23, 2023, at the Genesee

County Purchasing Department, 1101 Beach Street, Room 361, Flint, MI, 48502 or email to

rschubert@geneseecountymi.gov. The Genesee County Purchasing Department hours of

operation are 8:00 a.m. to 5:00 p.m., closed holidays. Label the envelope containing the

quote response as described on page 1. Quotes received after said date and time will

not be accepted.

2. Please carefully review this document. It provides information necessary to aid

participating vendors in formulating a thorough response. A formal, comprehensive review

period will be conducted to ensure that Genesee County selects the best possible vendor

that will provide the best value and service.

3. Submit one original. All quotes submitted become the property of Genesee County. The

original must include a signature on the Signature Page of a person authorized to make a

binding offer. Quotes may not be submitted at the MITN site for this offering.

4. All submissions will be time stamped by an individual within the Office of Fiscal Service

Department. The only acceptable evidence of the time of receipt of the submissions is that

of the time clock that resides within said department. It is each Bidder’s responsibility to

ensure that its bid is time stamped by the Fiscal Services Department by the deadline. This

responsibility rests entirely with the Bidder, regardless of delays resulting from postal

handling or for any other reasons. Bids will be accepted at any time during the normal

course of business only, said hours being 8:00 a.m. to 5:00 p.m. Local Time, Monday

through Friday, legal holidays as exception.

5. Michigan Inter-governmental Trade Network– an alternate review of this quote under

Quote #23-317 SURVEY FOR MONUMENT GPS COLLECTION SERVICES can be done at

https://www.bidnetdirect.com/mitn.

i. Genesee County has partnered with BidNet as part of the Michigan Inter-

governmental Trade Network (MITN) and will post their bid opportunities

to this site. As a vendor, you can register with Michigan Inter-

governmental Trade Network (use hyperlink or

https://www.mitn.info/Registration.asp?ID=2340) and be sure that you see

all available bids and opportunities. By selecting automatic bid

notification, your company will receive emails once Genesee County has a

bid opportunity that matches your company's business. In addition, the

site handles bid opportunities, RFQs, and RFQs for other member

governmental agencies. If you need help registering, please call Michigan

Inter-governmental Trade Network support department toll free 1-800-835-

4603.

6. All communications, any modifications, clarifications, amendments, questions, responses,

or any other matters related to this RFQ, shall be made by and through the purchasing

contact reference in this solicitation. No contact regarding this solicitation made with other

RFQ #23-317

County employees is permitted. Any violation of this condition may result in immediate

rejection of quote.

7. All prospective proposers shall be responsible for routinely checking the Genesee County

Purchasing Department website at

https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_department/cur

rent_bids2023.php for issued addenda and other relevant information. Genesee County

shall not be responsible for the failure of a prospective proposer to obtain addenda and

other information issued at any time related to this RFQ.

8. A sample of a contract is attached to this RFQ. After the award is made to the successful

proposer, the County and the successful proposer will negotiate a final contract that

substantially conforms to said contract. Any exceptions to the terms and conditions of the

contract and this RFQ must be clearly set forth in your bid and referenced on company

letterhead. The County will not entertain negotiations to change any terms and conditions

of the contract or RFQ unless those changes are requested in your bid.

9. Insurance must be provided prior to the contract starting date and kept in full effect and

compliance during entire contract period. Insurance requirements are provided in this

document on page 13. Failure to comply with these provisions will cause termination of the

agreement.

The contractor agrees to be responsible for any loss or damage to property or persons

due to the performance of services herein contracted and further agrees to indemnify and

defend the County of Genesee, and any local government entity being serviced under an

agreement, against all claims or demands whatsoever, and to hold the County of Genesee

harmless from any loss or damage resulting therefrom.

10. Quotes must be submitted in the format outlined in SECTION 7 - INFORMATION

REQUIRED FROM PROPOSERS to be deemed responsive.

SECTION 2 – STANDARD TERMS & CONDITIONS

See Genesee County website, Purchasing Department for Standard Terms and Conditions by

going to the following link:

https://cms7files.revize.com/genessecountymi/Document_Center/Department/Fiscal%20

Services/Purchasing%20Department/Std_T__C__SECTION_2016.pdf

SECTION 3 – ADDITIONAL TERMS & CONDITIONS

1. Purpose: Through this RFQ, Genesee County (“the County”) is soliciting quotes from

qualified individuals who can provide said services to the County as requested by Genesee

County Geographic Information Systems (GIS).

2. Issuing Office: This RFQ is issued by the Genesee County Purchasing Department on

behalf of the Genesee County Geographic Information Systems (GIS). The contact person

is Rita Schubert, Purchasing Manager, Genesee County, 1101 Beach Street, Room 361,

RFQ #23-317

Flint, Michigan 48502, phone: (810) 257-3195, and djones@geneseecountymi.gov. Email

is the preferred method of contact.

3. Questions & Inquiries: All questions regarding this RFQ shall be submitted in writing

and received no later than Wednesday, March 15, 2023, before 5:00 PM (EST) to the

Genesee County Purchasing Department as listed above. E-mail is the preferred method

of contact for all inquiries concerning this RFQ, and please entitle the subject line of your

e-mail as follows: Question(s) for RFQ #23-317. No verbal interpretation to any

respondent as to the meaning of any requirement stated in this RFQ shall be binding on

Genesee County. All responses to questions regarding this RFQ shall be issued in

writing and distributed as an addendum by Genesee County.

4. Addenda: Genesee County reserves the right to amend and provide clarification of this

RFQ prior to the date for quote submission. In such an event, an addendum will be posted

on the Purchasing Department website

https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_department/curr

ent_bids2023.php. Further, all proposers shall acknowledge having seen any and all

addendums issued (1, 2, 3, etc.) on the Signature Page.

5. Quote Considerations: All costs incurred in the preparation of a response to this RFQ or

any costs prior to approval of the contract by Genesee County and formal notification to the

selected proposer will be the responsibility of the respondent and will not be reimbursed by

Genesee County. Quotes should be prepared simply and economically, providing a

straightforward, concise description of the proposer’s ability to meet the requirements of

this RFQ.

6. Responsive Quotes: To ensure proper consideration, all proposers are encouraged to

submit a complete response to this RFQ using the format outlined in Section 7,

INFORMATION REQUIRED FROM PROPOSERS. In addition, at least one of the paper

quotes must be signed with an original signature of the official authorized to bind the

proposer to its provisions.

7. Quote Modifications: Clarifications, modifications, or amendments to any quote that has

been submitted, but prior to the Quotes closing date, may be made only within the

discretion and written approval of the Purchasing Manager.

8. Withdrawal of Quote: Quotes may only be withdrawn by a proposer with written notice

prior to the date and time set for the quote closing.

9. Validity Period: Any quote submitted as a result of this Request for Quote shall be binding

on the proposer for 120 calendar days following the due date.

10. Right to Reject: Genesee County reserves the right to reject any and all quotes received

in response to this RFQ.

11. Disclosure: All information in an offeror’s quote is subject to disclosure under the

provisions of Public Act N. 442 of 1976 known as the “Freedom of Information Act”. This

Act also provides for the complete disclosure of contracts and attachments thereto. In the

event that a proposer wishes to designate any portion of their submission as “confidential”

RFQ #23-317

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

BID NO	BID NAME	BID DUE DATE AND TIME	BID AWARDED TO
23-317	Survey for Monument GPS Collection Services Addendum #1	Thursday, March 23, 2023 @ 2:00 PM

Survey for Monument GPS Collection Services Addendum #1

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