23-056 RFQ Professional Services - Duello Road Phase II Project

Agency:	St. Charles County
State:	Missouri
Type of Government:	State & Local
Category:	99 - Miscellaneous C - Architect and Engineering Services - Construction Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Posted:	Mar 9, 2023
Due:	Mar 31, 2023
Solicitation No:	23-056
Publication URL:	To access bid details, please log in.

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LEGAL NOTICE

REQUEST FOR QUALIFICATIONS

RFQ 23-056

For

PROFESSIONAL SERVICES

For

DUELLO ROAD, PHASE II PROJECT

For

ST. CHARLES COUNTY HIGHWAY DEPARTMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking Qualifications for Engineering Services for the Duello

Road, Phase IIProject. The County reserves the right to terminate the contract for

reasons of violations by the successful proposer of any term or condition of the contract

by giving thirty (30) days written notice stating the reasons therefore and giving the

party ample time to remedy the deficiencies.

TABLE OF CONTENTS

1. PURPOSE............................................................................................................................................. 3

2. STATEMENT OF WORK...................................................................................................................... 3

3. PROJECT DESCRIPTION.................................................................................................................... 4

4. QUALIFICATION INSTRUCTIONS........................................................................................................ 6

4.1 SCHEDULE OF EVENTS.................................................................................................................................. 6

4.2 RFQ INQUIRIES................................................................................................................................................ 6

4.3 GENERAL RFQ TERMS AND CONDITIONS................................................................................................... 7

4.4 EMPLOYMENT OF UNAUTHORIZED ALIENS PROHIBITED......................................................................... 8

4.5 INSURANCE…………………………………………………………………………………………………………….. 9

4.6 VETERAN FRIENDLY EMPLOYMENT POLICY.................................................................................................9

4.7 OPEN RECORDS..............................................................................................................................................9

5. PROJECT SCOPE OF SERVICES....................................................................................................... 10

5.1 PHASE 1: CONCEPTUAL DESIGN............................................................................................................... 10

5.1.1 DELIVERABLE 1: TOPOGRAPHIC SURVEY AND PROPERTY BASE MAP........................ 10

5.1.2 DELIVERABLE 2: PRELIMINARY HYDRAULIC REPORT..................................................... 12

5.1.4 DELIVERABLE 4: CONCEPTUAL DESIGN PLANS............................................................... 12

5.1.5 DELIVERABLE 5: CONCEPTUAL CONSTRUCTION COST ESTIMATE...............................14

5.2 PHASE 2: PRELIMINARY DESIGN.................................................................................................................14

5.2.1 DELIVERABLE 1: STORMWATER DESIGN REPORT.......................................................... 14

5.2.2 DELIVERABLE 2: PRELIMINARY DESIGN PLANS............................................................... 15

5.2.3 DELIVERABLE 3: PRELIMINARY CONSTRUCTION COST ESTIMATE...............................16

5.2.4 DELIVERABLE 4: PUBLIC MEETING.....................................................................................16

5.3 PHASE 3: RIGHT-OF-WAY DESIGN.............................................................................................................. 17

5.3.1 DELIVERABLE 1: RIGHT OF WAY DESIGN PLANS............................................................. 17

5.3.2 DELIVERABLE 2: RIGHT OF WAY ACQUISITION DOCUMENTS........................................ 18

5.4 PHASE 4: FINAL DESIGN...............................................................................................................................19

5.4.1 DELIVERABLE 1: FINAL DESIGN PLANS............................................................................. 20

5.4.2 DELIVERABLE 2: PROJECT SPECIFICATIONS BOOK........................................................ 21

5.4.3 DELIVERABLE 3: FINAL ENGINEER’S ESTIMATE............................................................... 21

5.5 CONSTRUCTION SERVICES.........................................................................................................................21

6. WORKING WITH ST. CHARLES COUNTY HIGHWAY....................................................................... 21

6.1 PROJECT STATUS REPORTS.......................................................................................................................22

6.2 PROJECT SCHEDULE CONTROL................................................................................................................. 22

6.3 QUALITY CONTROL & ASSURANCE............................................................................................................ 23

6.3.1 FIELD CHECKS.......................................................................................................................23

6.4 PROJECT APPROVAL PROCESS................................................................................................................. 24

6.5 COMPENSATION..............................................................................................................................................25

6.6 SUBMITTALS TO THE COUNTY ENGINEER.................................................................................................. 25

6.7 FEDERAL, STATE, AND LOCAL PERMITS................................................................................................... 27

6.8 PUBLIC MEETING...........................................................................................................................................29

6.9 UTILITY COORDINATION...............................................................................................................................29

6.9.1 LOCATING EXISTING UTILITIES...........................................................................................30

6.10 DESIGN CRITERIA....................................................................................................................................... 31

7. QUALIFICATION EVALUATION CRITERIA........................................................................................ 31

APPENDIX (A): Audit Clause for Contracts............................................................................................ 34

APPENDIX (B): PROPOSED TIMETABLE FOR SUBMITTALS...............................................................35

APPENDIX (C): AFFIDAVIT OF WORK AUTHORIZATION......................................................................37

23-056 Duello Road Phase II Project

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Highway

Qualification Response from (please complete)

_________________________________________

Name of Company or individual

1. PURPOSE

St. Charles County Government is seeking qualified CONSULTANTS interested in working for

the St. Charles County Highway Department by providing planning, engineering, design,

estimating, and coordination services for the Duello Road Phase II Project.

The purpose of this solicitation is to describe the scope of work and the responsibilities of the

CONSULTANT and St. Charles County Highway Department (COUNTY) in connection with the

design and preparation of a complete set of construction plans and other documents for this

project. All Proposers are strongly encouraged to review each section of this solicitation to

ensure understanding of the items of work and the expectations of the COUNTY. The overall

objective is for the CONSULTANT to prepare an accurate and well-designed set of plans to be

used by a road contractor to build the project with a minimal amount of change orders or delays.

Said plans shall also be used by utility companies to complete their facility relocations and by the

COUNTY to ensure the project is built as designed and to specifications.

2. STATEMENT OF WORK

The CONSULTANT will serve as the professional representative of the COUNTY and shall

provide consultation and recommendations to the COUNTY during the performance of these

services. The CONSULTANT will be required to submit all project deliverables delineated in the

Project Scope of Services in a complete and timely manner. The CONSULTANT will also be

required to prepare documents for and involve the project stakeholders by hosting an open

house public meeting. The COUNTY will provide contract administration, management services,

and technical reviews of all work associated with the development and preparation of the

construction plans.

The CONSULTANT shall demonstrate good project management practices while working on this

project. These include communication with the COUNTY and others as necessary, management

of time and resources, and documentation. As this project is currently federally funded, the

CONSULTANT must be knowledgeable of the Missouri Department of Transportation’s “Local

Public Agency” manual and incorporate the requirements of the various funding categories

therein into the planned scope of work.

The CONSULTANT will provide proper information directly to the appropriate agencies regarding

any jurisdictional determination, categorical exclusion, or environmental impact information. The

CONSULTANT shall be responsible to secure, and update as necessary, any permits or

approvals determined to be necessary. All necessary permits and clearances shall be acquired

by the CONSULTANT at the appropriate phase of the project and prior to the conclusion of the

final design phase.

Throughout the project, the CONSULTANT may also be asked to coordinate with all relevant

utility companies. However, the majority of the Utility Coordination, and specifically all project

plan submittals to the utility companies and the majority of the workflow steps required by the St.

Charles County Road Utility Relocation Act (SCCRURA) shall remain the responsibility of the

COUNTY.

The CONSULTANT is encouraged to ask questions and seek guidance at any particular point

during the project; however, the CONSULTANT must also bear in mind their obligation to provide

23-056 Duello Road Phase II Project

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Highway

Qualification Response from (please complete)

_________________________________________

Name of Company or individual

research, consultation and recommendations to the COUNTY during performance of the design

services.

3. PROJECT DESCRIPTION

The County of St. Charles requests qualifications for the engineering design services for the

Duello Road Phase II project.

Located in mostly unincorporated St. Charles County, this project includes 0.44 miles of Duello

Road. The project includes the section of Duello Road from the bridge over Peruque Creek to

430 feet south of Columbia Downs Drive. This project will tie into a recently completed project on

the south end.

This project involves the reconstruction of a narrow, aging two-lane roadway. The existing

pavement is without shoulders and has ditches and drop-offs adjacent to the travel lanes. The

vertical alignment has a sharp crest that will need to be lowered for sight distance.

The County envisions this project will likely consist of new pavement, two lanes wide, pedestrian

and bicycle facilities and drainage improvements. The project will result in two lanes twelve-feet-

wide with six-foot-wide shoulders. A five-foot sidewalk will also be added to encourage

pedestrian usage and continue improving walkability of the area. Shoulder rumble strips should

be considered to improve road runoff safety.

The tentative schedule for this project is to complete design and right-of-way acquisition by 2024

and to begin construction in 2025.

3.1 PROJECT LOCATION MAP

See location map on the following page:

23-056 Duello Road Phase II Project

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Highway

Qualification Response from (please complete)

_________________________________________

Name of Company or individual

23-056 Duello Road Phase II Project

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Highway

Qualification Response from (please complete)

_________________________________________

Name of Company or individual

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Number:	23-056
Bid Title:	23-056 RFQ Professional Services - Duello Road Phase II Project
Category:	SCCMO Professional Services
Status:	Open

23-056 RFQ Professional Services - Duello Road Phase II Project

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