23-054 RFQ Professional Services - David Hoekel Pkwy Extension to Peine Rd ROW Design

Agency:	St. Charles County
State:	Missouri
Type of Government:	State & Local
Category:	99 - Miscellaneous C - Architect and Engineering Services - Construction
Posted:	Mar 6, 2023
Due:	Mar 24, 2023
Solicitation No:	23-054
Publication URL:	To access bid details, please log in.

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LEGAL NOTICE

REQUEST FOR QUALIFICATIONS

RFQ 23-054

For

PROFESSIONAL SERVICES

For

DAVID HOEKEL PARKWAY EXTENSION TO PEINE ROAD

RIGHT-OF-WAY DESIGN

For

ST. CHARLES COUNTY HIGHWAY DEPARTMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking Qualification for Engineering Services for the David

Hoekel Parkway Extension to Peine Road Right-of-Way Design. The County

reserves the right to terminate the contract for reasons of violations by the successful

proposer of any term or condition of the contract by giving thirty (30) days written notice

stating the reasons therefore and giving the party ample time to remedy the

deficiencies.

23-054 David Hoekel Parkway Extension to Peine Rd ROW Design

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Proposal Response from (please complete)

________________________________________

Name of Company or individual

TABLE OF CONTENTS

1. PURPOSE............................................................................................................................................. 3

2. STATEMENT OF WORK...................................................................................................................... 3

3. PROJECT DESCRIPTION.................................................................................................................... 3

4. QUALIFICATION INSTRUCTIONS....................................................................................................... 6

4.1 SCHEDULE OF EVENTS.................................................................................................................................. 6

4.2 RFQ INQUIRIES................................................................................................................................................ 6

4.3 GENERAL RFQ TERMS AND CONDITIONS................................................................................................... 7

4.4 EMPLOYMENT OF UNAUTHORIZED ALIENS PROHIBITED......................................................................... 8

4.5 INSURANCE......................................................................................................................................................9

4.6 VETERAN FRIENDLY EMPLOYMENT POLICY.............................................................................................10

4.7 OPEN RECORDS............................................................................................................................................10

5. PROJECT SCOPE OF SERVICES....................................................................................................... 11

5.1 PHASE 1: CONCEPTUAL DESIGN............................................................................................................... 11

5.1.1 DELIVERABLE 1: TOPOGRAPHIC SURVEY AND PROPERTY BASE MAP...................... 12

5.1.2 DELIVERABLE 2: ALIGNMENT STRIP MAP........................................................................ 13

5.1.3 DELIVERABLE 3: GEOTECHNICAL REPORT.......................................................................14

5.1.4 DELIVERABLE 4: PRELIMINARY HYDRAULIC REPORT..................................................... 15

5.1.5 DELIVERABLE 5: CONCEPTUAL DESIGN PLANS............................................................... 15

5.1.6 DELIVERABLE 6: CONCEPTUAL CONSTRUCTION COST ESTIMATE...............................16

5.2 PHASE 2: PRELIMINARY DESIGN.................................................................................................................16

5.2.1 DELIVERABLE 1: FINAL HYDRAULIC REPORT................................................................... 17

5.2.2 DELIVERABLE 2: PRELIMINARY DESIGN PLANS............................................................... 17

5.2.3 DELIVERABLE 3: PRELIMINARY CONSTRUCTION COST ESTIMATE...............................19

5.2.4 DELIVERABLE 4: PUBLIC MEETING.....................................................................................19

5.3 PHASE 3: RIGHT-OF-WAY DESIGN.............................................................................................................. 19

5.3.1 DELIVERABLE 1: RIGHT OF WAY DESIGN PLANS............................................................. 19

5.3.2 DELIVERABLE 2: RIGHT OF WAY ACQUISITION DOCUMENTS........................................ 20

5.3.3 DELIVERABLE 3: RIGHT OF WAY CONSTRUCTION COST ESTIMATE.............................22

6. WORKING WITH ST. CHARLES COUNTY HIGHWAY....................................................................... 22

6.1 PROJECT STATUS REPORTS.......................................................................................................................22

6.2 PROJECT SCHEDULE CONTROL................................................................................................................. 22

6.3 QUALITY CONTROL & ASSURANCE............................................................................................................ 23

6.3.1 FIELD CHECKS.......................................................................................................................24

6.4 PROJECT APPROVAL PROCESS................................................................................................................. 24

6.5 COMPENSATION..............................................................................................................................................25

6.6 SUBMITTALS TO THE COUNTY ENGINEER.................................................................................................. 26

6.7 FEDERAL, STATE, AND LOCAL PERMITS................................................................................................... 28

6.8 PUBLIC MEETING...........................................................................................................................................29

6.9 UTILITY COORDINATION...............................................................................................................................29

6.9.1 LOCATING EXISTING UTILITIES...........................................................................................30

6.10 DESIGN CRITERIA....................................................................................................................................... 30

7. PROPOSAL EVALUATION CRITERIA................................................................................................ 31

APPENDIX (A): Audit Clause for Contracts............................................................................................ 34

APPENDIX (B): PROPOSED TIMETABLE FOR SUBMITTALS...............................................................35

APPENDIX (C): AFFIDAVIT OF WORK AUTHORIZATION..................................................................... 37

23-054 David Hoekel Parkway Extension to Peine Rd ROW Design

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Proposal Response from (please complete)

_________________________________________

Name of Company or individual

1. PURPOSE

St. Charles County Government is seeking qualified CONSULTANTS interested in working for

the St. Charles County Highway Department by providing planning, engineering, design,

estimating, and coordination services for the Right-of-Way Design for David Hoekel Parkway

Extension to Peine Road.

The purpose of this solicitation is to describe the scope of work and the responsibilities of the

CONSULTANT and St. Charles County Highway Department (COUNTY) in connection with the

design and preparation of a complete set of construction plans and other documents for this

project. All Proposers are strongly encouraged to review each section of this solicitation to

ensure understanding of the items of work and the expectations of the COUNTY.

2. STATEMENT OF WORK

The CONSULTANT will serve as the professional representative of the COUNTY and shall

provide consultation and recommendations to the COUNTY during the performance of these

services. The CONSULTANT will be required to submit all project deliverables delineated in the

Project Scope of Services in a complete and timely manner. The CONSULTANT will also be

required to prepare documents for and involve the project stakeholders by hosting an open

house public meeting. The COUNTY will provide contract administration, management services,

and technical reviews of all work associated with the development and preparation of the

construction plans.

The CONSULTANT shall demonstrate good project management practices while working on this

project. These include communication with the COUNTY and others as necessary, management

of time and resources, and documentation. Although this project is not currently federally

funded, the CONSULTANT must be knowledgeable of the Missouri Department of

Transportation’s “Local Public Agency” manual and incorporate the requirements of the various

funding categories therein into the planned scope of work.

In 2014, the City of Wentzville and their consultant, HNTB, completed environmental clearances

for the project (and other related phases). A Finding of No Significant Impact was approved by

Federal Highway Administration. Information on the Environmental Assessment can be found

here:

https://www.wentzvillemo.gov/departments/public_works/david_hoekel_parkway_(general_inform

ation).php

Throughout the project, the CONSULTANT may also be asked to coordinate with all relevant

utility companies. However, the majority of the Utility Coordination, and specifically all project

plan submittals to the utility companies and the majority of the workflow steps required by the St.

Charles County Road Utility Relocation Act (SCCRURA) shall remain the responsibility of the

COUNTY.

The CONSULTANT is encouraged to ask questions and seek guidance at any particular point

during the project; however, the CONSULTANT must also bear in mind their obligation to provide

research, consultation and recommendations to the COUNTY during performance of the design

services.

23-054 David Hoekel Parkway Extension to Peine Rd ROW Design

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Proposal Response from (please complete)

_________________________________________

Name of Company or individual

3. PROJECT DESCRIPTION

The County of St. Charles requests qualifications for the engineering design services for an

extension of David Hoekel Parkway from North Point Prairie north to Peine Road by U.S. Route

61. The study area for the roadway extension lies within unincorporated St. Charles County and

the City of Wentzville, and includes roads maintained by both the COUNTY and the City of

Wentzville.

The County envisions that the final alignment will be limited to minor tweaking of the HNTB

conceptual alignment provided in the approved Environmental Assessment. Microstation files will

be shared with the selected CONSULTANT. The road will consist of new pavement on new

alignment, along with sidewalk and multi-use path and associated drainage appurtenances.

Several sections of Right-of-Way have either already been dedicated by subdivision

developments or set aside for this extension. These will need to be incorporated into the

proposed alignment.

The tentative schedule for this project is to complete Right-of-Way design by the start 2024.

Final Construction Plans are not included with this project as the ultimate schedule is dependent

on construction funding and potential breaking up of the project into one or more bid packages.

3.1 PROJECT LOCATION MAP

See location map on the following page:

23-054 David Hoekel Parkway Extension to Peine Rd ROW Design

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Proposal Response from (please complete)

_________________________________________

Name of Company or individual

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Number:	23-054
Bid Title:	23-054 RFQ Professional Services - David Hoekel Pkwy Extension to Peine Rd ROW Design
Category:	SCCMO Professional Services
Status:	Open

23-054 RFQ Professional Services - David Hoekel Pkwy Extension to Peine Rd ROW Design

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