Youth Engagement Services - RFP 2019-21-JT

Agency: St. Louis County
State: Missouri
Type of Government: State & Local
Category:
  • G - Social Services
  • R - Professional, Administrative and Management Support Services
Posted: Aug 16, 2019
Due: Sep 13, 2019
Publication URL: To access bid details, please log in.

Youth Engagement Services

St. Louis County Department of Public Health (DPH) is seeking proposals from suitably qualified entities to support the St. Louis regional Resiliency in Communities after Stress and Trauma (ReCAST) initiative. The goal of ReCAST is to promote well-being, resiliency, and community healing.

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Youth Engagement Services - RFP 2019-21-JT

Deadline

September 13, 2019 11:00 Prevailing Central Time

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ST. LOUIS COUNTY DEPARTMENT OF PUBLIC HEALTH
REQUEST FOR PROPOSALS FOR
YOUTH ENGAGEMENT SERVICES
RFP 2019-21-JT
Proposal Due Date:
Submit Proposals To:
Submit:
September 13, 2019 11:00 a.m. Prevailing Central Time
Division of Procurement,
St. Louis County Government
8th Floor, 41 S. Central Ave.
Clayton, MO 63105
1 (one) printed, signed original proposal
5 additional copies of the original proposal
Important Notice:
Effective immediately upon release of this Request for Proposals (RFP), and until notice of
contract award, all official communications from Proposers regarding the requirements of this
RFP shall be directed to John Tigert, Division of Procurement, 8th floor, 41 S. Central Avenue,
Clayton, MO 63105 at jtigert@stlouisco.com. The Director, Division of Procurement, or designee
shall distribute all official changes, modifications, responses to questions or notices relating to the
requirements of this RFP by posting the same to the St. Louis County website with the RFP. Any
other information of any kind from any other source shall not be considered official, and Proposers
relying on other information do so at their own risk.
1
ST. LOUIS COUNTY DEPARTMENT OF PUBLIC HEALTH
REQUEST FOR PROPOSALS FOR
YOUTH ENGAGEMENT SERVICES
SECTION 1: THE PROJECT
St. Louis County Department of Public Health (DPH) is seeking proposals from suitably
qualified entities to support the St. Louis regional Resiliency in Communities after Stress and
Trauma (ReCAST) initiative. The goal of ReCAST is to promote well-being, resiliency, and
community healing.
The ReCAST initiative serves the St. Louis Promise Zone. It has a population of about
200,000, and covers 11 wards in North St. Louis City and 27 municipalities in St. Louis
County. The Promise Zone is one of only 20 federally designated Promise Zones in the United
States which means that the area has been deemed “high need” (significant rates of poverty
and unemployment, high crime rate, low educational levels) as well as “high capacity”
(comprehensive vision and concrete strategies, committed local government leadership,
strong cross-sector collaboration, commitment to results).
The St. Louis ReCAST initiative, administered by the St. Louis County Department of Public
Health, seeks to create a safe community space to provide youth engagement services. The
safe community space should be designed to counter the symptoms of community trauma,
support healing, safety, and healthy behaviors. The proposed project should increase youth
engagement services and positive law enforcement interactions to residents in the Promise
Zone.
The population of focus for services is youth between the ages of 11-17 years old. Projects
must provide a safe place for afterschool, evening and weekend activities and/or professional
treatment and residential services (emergency housing with 8-10 beds) to meet the changing
needs of struggling youth.
The St. Louis County Department of Public Health is seeking proposals from qualified entities
to provide Youth Engagement Services for the St. Louis County Department of Public Health’s
Division of Health Promotion and Public Health Research under the ReCAST Grant Program.
DPH has a total of $75,000 to award one contract for youth engagement services. All services
must be completed by September 30, 2020.
SECTION 2: MINORITY/WOMEN-OWNED BUSINESS ENTERPRISES
This RFP is subject to County Ordinance 27,043. It is the policy of the County that Minority-
Owned Business Enterprises (MBEs) and Women-Owned Business Enterprises (WBEs) shall
have maximum meaningful opportunity to participate in the performance of contracts let by the
County.
A current directory containing the names of firms that are certified as eligible to participate in this
RFP as M/WBEs may be obtained from the County’s Chief Diversity Officer, St. Louis-Lambert
International Airport or from the Missouri Department of Transportation. This directory is not an
endorsement of the quality of performance of any contractor listed; it is only an acknowledgement
Rev. 10/23/18
Page 2 of 25
of the listed firms’ certification as a M/WBE. Firms not certified will not be eligible for an incentive
credit applicable during evaluation of proposals (see Section 8).
Firms certified after the publication of updates to the directory may be considered only if their
certification is active at the time of the proposal submission. Proposers may contact the County’s
Chief Diversity Officer at (314) 615-7047 to verify the status of a firm’s certification.
SECTION 3: RFP SCHEDULE, INSTRUCTIONS AND COMMUNICATIONS
3.1 Listed below are the milestone dates of activities related to this RFP. In the event these
dates change, Proposers will be notified via addendum posted on the St. Louis County
(“County”) website. It is County’s goal to meet the dates specified.
Milestone
Pre-Proposal Conference/ Site Visit
Deadline for Written Questions & Requests for
Clarifications
Issuance of final addendum
Proposals Due
Date
August 26, 2019
August 28, 2019
August 30, 2019
September 13, 2019
3.2 Instructions
3.2.1 Direct all inquiries and correspondence in writing to:
St. Louis County Division of Procurement
ATTN: John Tigert
41 S. Central Ave, 8th Floor
St. Louis, MO 63105
E-mail: jtigert@stlouisco.com
3.2.2
Contact with any representative, other than that outlined herein, concerning this
RFP is prohibited. “Representative” shall include, but not be limited to, all elected
and appointed officials, and employees of County and the agencies within St. Louis
County. Any Proposer engaging in such prohibited communications may be
disqualified at the sole discretion of the County Director of Procurement.
3.2.3
A pre-proposal conference to review the scope of the RFP will be held on August
26, 2019 in room 1048A of the St. Louis County Department of Public Health, 6121
North Hanley Rd., St. Louis, MO 63134. Attendance at the pre-proposal
conference is strongly encouraged but not required.
3.2.4
Any changes or updates to the Request for Proposals will be in the form of an
addendum posted on the County’s website along with the original RFP. It is the
proposer’s responsibility to monitor the site for any addenda. All addenda must be
signed as acknowledged and accepted. The signed acknowledgement must be
submitted with the proposal.
3.2.5 Any questions regarding the RFP shall be submitted in writing by August 28, 2019
at 2:00 p.m. Prevailing Central Time, to allow time for posting of any necessary
Rev. 10/23/18
Page 3 of 25
addenda before the submission deadline. Questions may be submitted via email
at jtigert@stlouisco.com .
3.3 Submission and Opening of Proposals
3.3.1
Proposals shall be submitted in a sealed envelope labeled “Youth Engagement
Services – RFP 2019-21 -JT””. Proposers using commercial carriers shall ensure
that the proposal is marked on the outermost wrapper. The proposal, in the form
of one original and 5 copies shall be received by 11:00 a.m. Prevailing Central
Time on September 13, 2019 at the St. Louis County Division of Procurement, 41
S. Central, 8th Floor, St. Louis, Missouri, 63105. Any proposals received after the
time specified for the receipt of proposals shall not be considered unless the
Proposer provides, and County accepts reasons demonstrating good cause for the
delay. It is the responsibility of the Proposer to ensure that the package is received
at the right location and before 11:00 a.m. Prevailing Central Time.
3.3.2 County reserves the right to accept or reject any or all proposals and to waive any
irregularities in the proposals if such waiver does not substantially change the offer
or provide a competitive advantage to any Proposer.
3.3.3
No proposals submitted by email or facsimile, or any modifications to previously
submitted proposals, made by email or facsimile, shall be considered. If a proposal
is sent by mail, allowance shall be made by the Proposer for the time required for
such transmission.
3.3.4 A legally authorized representative of the Proposer shall sign the proposal. All
Proposers must complete and submit Attachment 2 – Authorized Signatures.
3.3.5 No responsibility shall be attached to any person for premature opening of a
Proposal not properly identified.
3.3.6
County is subject to Chapter 610 of the Revised Statutes of Missouri. The contents
of proposals submitted in the RFP process, with selected exceptions, shall be open
records and be open to inspection after a contract is executed or County rejects
all proposals. Promise Zone residents (community members) will be invited to
participate in community voting on the top proposals as scored by St. Louis County
DPH staff. Residents will vote after reviewing the Proposer’s Abstract/Project
Summary (video). The Proposer’s name and identifying information will be
redacted from the abstract. The community vote will represent one scored element
of the proposal evaluation process.
3.3.7 All opened proposals become the property of County.
3.3.8
No corrections are permitted after the stated proposal due date and time. If a
correction is required prior to the due date and time, the Proposer shall submit an
amendment to the original proposal identifying the section, article, and page
number(s) of the change made in a sealed envelope entitled AMENDMENT and
labeled with the RFP number, title, Proposer name, and proposal due date.
3.3.9 Failure of the Proposer to comply with the requirements of this RFP or evidence of
unfair proposal practices are causes for rejection of the proposal.
Rev. 10/23/18
Page 4 of 25
3.3.10 County shall notify all proposers when a selection has been made. Notice will be
posted with the RFP on the County website if the County elects to reject all
proposals.
3.3.11 This RFP does not commit County to make an award, nor shall County pay any
costs incurred by Proposers in the preparation and submission of proposals, or
costs incurred in making necessary studies for the preparation of proposals.
3.3.12 Unnecessarily elaborate brochures and other presentations beyond that sufficient
to present a complete and effective proposal are not desired. Elaborate artwork or
expensive paper and bindings are neither necessary nor desired.
3.4 Formation of Agreement
3.4.1
County intends to enter into negotiation in an effort to reach a mutually satisfactory
agreement, which represents a contractual obligation and shall be executed by
both County and the Proposer. The language contained in Section 9 of this RFP,
“Contract Requirements” shall be included in the negotiated agreement. The
agreement shall be based on the proposal documents, the proposal submitted by
the selected Proposer and items resulting from the associated negotiations.
3.4.2 County reserves the right to award based on the Proposal determined to be the
best value to the County in conformance with Section 107.132 SLCRO.
3.5 Modification or Withdrawal of Proposal
3.5.1
Proposals may be withdrawn any time prior to the scheduled closing time for
receipt of proposals; no proposal may be modified or withdrawn for a period of one-
hundred twenty (120) calendar days thereafter. County reserves the right to
request that the proposer keep the proposal open beyond the one-hundred twenty
(120) calendar day period.
3.5.2
Prior to the date and time designated for receipt of proposals, proposals submitted
early shall be withdrawn only by written notice to the County Director of
Procurement. Such notice shall be received by County prior to the designated date
and time for receipt of proposals.
3.5.3 Withdrawn proposals may be resubmitted up to the time designated for receipt of
proposals provided that they are then fully in conformance with this RFP.
3.5.4
If an emergency or unanticipated event interrupts normal County business or
processes so that proposals cannot be received at the office designated for receipt
of proposals by the exact time specified in the solicitation, and urgent County
requirements preclude amendment of the RFP, the time specified for receipt of
proposals shall be deemed to be extended to the same time of day specified in the
RFP on the first work day on which normal County business resumes.
SECTION 4: COUNTY INSURANCE REQUIREMENTS
Rev. 10/23/18
Page 5 of 25
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