RFQ-Fiddler's Creek Outflow Replacement

Agency: State Government of North Carolina
State: North Carolina
Type of Government: State & Local
Category:
  • Y - Construction of Structures and Facilities
Posted: Aug 23, 2019
Due: Sep 24, 2019
Solicitation No: 281-FB2077
Publication URL: To access bid details, please log in.
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
281-FB2077 RFQ-Fiddler's Creek Outflow Replacement 8/23/2019 9/24/2019 2:00 PM ET 281-

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WINSTON-SALEM/FORSYTH COUNTY UTILITY COMMISSION
FORSYTH COUNTY, NORTH CAROLINA
REQUEST FOR LETTERS OF INTEREST/STATEMENT OF QUALIFICATIONS FOR
PROFESSIONAL ENGINEER SERVICES
THE CITY OF WINSTON-SALEM DESIRES TO ENGAGE A PRIVATE ENGINEERING FIRM FOR
THE FOLLOWING PROJECT:
DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES RELATED TO THE
FIDDLERS CREEK OUTFALL REPLACEMENT
PROJECT BACKGROUND AND SCOPE OF WORK DESIRED:
The Fiddlers Creek Outfall consists of existing sewer mains on both the north and south side of the creek. Both
north and south lines are reaching their wet weather capacity and are in need of upsizing. This project will
consolidate the two lines into one larger outfall. The project will also likely include the design and installation of a
double barrel siphon. It is anticipated that the existing lines will be replaced with 11,200 LF of 36” gravity sewer.
The selected engineering firm will provide all designs and documents necessary for permitting, easement acquisition,
construction and bidding. The selected firm will also likely provide construction administration on this project. The
project will begin just south of Old Lexington Road and end near Williard Road.
SELECTION CRITERIA: Please do not submit fee information with your submittal. The City selects firms to
provide professional services based on demonstrated competence and qualification. Once a firm is selected, the City
will enter into contract negotiations with that firm; and, as part of that negotiation, will determine a fair and
reasonable fee for the services to be provided. The City reserves the right to terminate negotiations with the selected
firm(s) and proceed to negotiate with other firm(s) should contract/fee negotiations fail. Once a firm is selected, a
detailed scope of services (broken down by specific milestone events/deliverables), and associated fee proposal, and
implementation schedule will be refined, agreed to and once signed, will be identified and attached to the City’s
standard professional services agreement form.
Any firm wishing to be considered must be properly registered with the Office of the Secretary of State. The
Engineers performing the work and in responsible charge of the work must be registered in the State of North
Carolina and must have a good ethical and professional standing. It will be the responsibility of the selected private
firm to verify the registration of any corporate subsidiary or subcontractor prior to submitting a Letter of Interest.
The firm must have the financial ability to undertake the work and assume the liability. The selected firm(s) will be
required to furnish proof of Professional Liability insurance coverage in the minimum amount of $1,000,000.00 per
claim. The firm(s) must have an adequate accounting system to identify costs chargeable to the project.
All qualified firms who submit responsive Letters of Interest will be considered. The evaluation of these firms will
be based on the firm’s overall experience, past performance, knowledge, and familiarity with the type of work
required, the experience of proposed staff to perform specific work required, including any sub consultants, the firms
distance from the project site, and if the firm meets the MWBE goals, self performs all work or submits
documentation showing that it has made a Good Faith Effort to meet the established goals. Priority consideration
will be given to firms that maintain an office in North Carolina and staffed with an adequate number of employees
deemed by the City to be capable of performing a majority of the work required
The City of Winston-Salem in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C.
2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of
the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation issued
pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into
pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in
response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in
consideration for an award.
FB2077
Professional Engineering Services Fiddlers Creek Outfall Replacement
Page 1 of 21
FORMAT FOR SUBMISSION OF A LETTER OF INTEREST
All Letters of Interest should be limited to eighteen (18) pages (unless additional pages are needed to document good
faith efforts related to the MWBE goal), including the cover sheet. Letters of Interest containing more than 18 pages
will not be considered (unless additional pages are required to document good faith efforts). In order to reduce printing
costs and to facilitate recycling, we request that only electronic Letters of Interest in PDF format be submitted prior to
the deadline. The PDF copy should be e-mailed to: Stephenpo@cityofws.org.
Section I - Cover/Introductory Letter
The introductory letter should be addressed to Stephen Powell, Civil Engineer. The letter should be no more than two
(2) pages and should contain the following information:
Expression of firm’s interest in executing the work;
Statement that the firm will perform a minimum of 35% of the work;
Statement of any possible conflicts of interest; and
Summation of information contained within the letter of interest, including an email address and telephone number
for the firm’s contact person along with the business street address.
Section II - Evaluation Factors
This section is limited to eight (8) pages and should contain information regarding evaluation and other factors listed in
the advertisement such as:
Identify project personnel/sub consultants qualifications and experience;
Understanding of project (site and structure conditions, traffic and safety concerns, etc.);
Unique qualifications of key team members;
Proposed schedule for completion; and
Identify type and location of similar work performed within the last seven (7) years
Section III - Supportive Information
This section is limited to five (5) pages and should contain the following information:
Capacity Chart/Graph (available work force);
Organizational chart indicating personnel to be assigned by discipline;
Resumes of key personnel;
Names, classifications, and location(s) of the firm’s North Carolina personnel and resources to be assigned to the
work; and
Other relevant information
Section IV MWBE Affidavit of Minority Participation/Good Faith Efforts:
This section is limited to three (3 pages), unless additional pages are required to show good faith efforts, and should
contain the following information:
Fully-executed Affidavit
Any additional backup information showing good faith efforts
Private firms are invited to submit letters of interest for providing the requested engineering services to the City by 2:00
P.M. on September 24, 2019. Letters of interest submitted after this deadline will not be considered. The submittal, in
PDF format, should be submitted to Stephen Powell, Civil Engineer, to the following email address:
Stephenpo@cityofws.org.
Firms submitting Letters of Interest are encouraged to carefully check them for conformance to the requirements stated
above. If Letters of Interest do not meet these requirements, they will be disqualified. No exceptions will be granted.
All questions concerning this request for Letters of Interest or the scope of this work should be directed to Stephen
Powell: Stephenpo@cityofws.org. Questions will be accepted through September 17, 2019. If you feel the
information provided is inadequate to submit a Letter of Interest, please contact Stephen Powell @ 336-771-5124 or by
e-mail.
After the due date the firm selected will be notified by telephone. The firm selected will be notified by telephone.
Notification will be given to those firms that were not selected by e-mail.
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Professional Engineering Services Fiddlers Creek Outfall Replacement
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MINORITY/WOMEN BUSINESS ENTERPRISE (M/WBE)
PROGRAM PARTICIPATION
SPECIAL INSTRUCTIONS FOR PROPOSALS ESTIMATED TO COST MORE THAN $100,000 REGARDING
COMPLIANCE WITH THE CITY OF WINSTON-SALEM’S AND/OR CITY/COUNTY UTILITY
COMMISSION’S MINORITY AND WOMEN BUSINESS ENTERPRISE (M/WBE) PROGRAM
Policy
It is the policy of the City of Winston-Salem and/or the City/County Utility Commission (an agency of the City of Winston-
Salem), that minority and women-owned business enterprises shall have an equal opportunity to participate in the performance
of contracts financed in whole or in part with City and/or Commission funds.
Obligation of Proposers
Proposers agree to use their best efforts to comply with all the terms and conditions of the City of Winston-Salem’s and/or
City/County Utility Commission’s Minority and Women Business Enterprise (M/WBE) Program, as the same may be amended
from time to time, through the award of subcontracts to minority and women-owned business enterprises and utilization of
minority and women-owned business enterprise suppliers to the fullest extent consistent with the efficient performance of this
contract. As used in this contract, the term “minority and women business” shall mean a company that is 51% or more owned
and controlled by minority group members or women.
A 10% goal for participation by minority and women-owned businesses has been established for this service. A proposer may
meet this goal through the participation of M/WBE sub-consultants and/or through his/her own performance on the project if
the proposer is a certified minority/woman-owned firm. If it is the normal practice of the proposer to perform all elements of
this type of service with its own workforce and without the use of sub-consultants, the proposer must certify, by the submission
of Affidavit B, that if they do employ any sub-consultants during the contract, that they will be subject to the M/WBE goals
originally established for this service. The utilization of M/WBE firms accounts for 20% of the evaluation and scoring, and
will not be allocated to proposals in which an Affidavit B is submitted. A proposer may meet the 10% goal through the
participation of M/WBE sub-consultants and/or through their own performance on the project if the proposer is a certified
minority and/or woman-owned firm.
Firms are highly encouraged to consider any and all possibilities for M/WBE participation. A complete list of State of North
Carolina HUB certified MBE’s and WBE’s is available at https://www.ips.state.nc.us/vendor/searchvendor.aspx?t=h. “The
10% M/WBE goal may be satisfied by an entity that qualifies as a Minority Business Enterprise under N.C. General Statue
143-128, and that has been certified by the State of North Carolina’s Office for Historically Underutilized Businesses. If a
proposer is certified as a Minority Business by a state other than North Carolina, proof of certification must be submitted with
the proposal.” Beginning September 3, 2018, all firms must HUB certified at the time the proposal is submitted.
During the course of the contract, successful consultant will be required to submit Minority Documentation for Contract
Payments, Affidavit F, with each monthly pay application. Final payment will be withheld until the consultant completes and
submits an Affidavit of Payment to M/WBE Sub Consultants. The City, however, at its discretion may require additional
periodic reports. Final payment will be withheld until the goal percentages for M/WBE participation, previously agreed to by
the successful consultant, have been confirmed by the City and/or Commission.
MWBE DOCUMENTATION- Firms are required to include the following documentation with the proposal. Failure to do
so will render your proposal as non-responsive:
Identification of Minority Business Participation- must be submitted with your letter of interest if your firm will employ
any sub-consultants on this project; and
Affidavit A- Listing of Good Faith Efforts; or
Affidavit B- Intent to Perform Contract with Own Workforce, if the proposer intends to perform 100% of the work
required for the contract without the use of sub-consultants.
Additional M/WBE Forms- To be utilized by the firm that is awarded the contract with the Owner
Affidavit E- Minority Utilization Commitment Form
Affidavit F- Minority Documentation for Contract Payments, M/WBE Replacement Request Form, and the Final
Affidavit of Payment to M/WBE Sub-consultants.
It is mandatory that the Identification of Minority Business Participation form and Affidavit “A” Listing of Good Faith
Efforts be properly completed, and notarized as defined in the document specifications and submitted
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Professional Engineering Services Fiddlers Creek Outfall Replacement
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with the Bid/Proposal (unless the prime consultant/contractor intends to perform 100% of the work with Own
Workforce and properly executes Affidavit B). If the proposer is a certified M/WBE firm, and will be performing
less than 100% of the work, then the proposer should indicate the percentage/dollar amount that they will perform,
in addition to the remaining work performed by other M/WBE firms.
The Identification of Minority Business Participation form must include all M/WBE firms to be used on this
project and the total percentage of the proposal that will be performed by businesses who will be subcontractors,
vendors, or suppliers on this project. Additional information such as business phone number, work types, city/state,
and minority category are important and useful. Failure to list, at a minimum the business name and the total
percentage and/or dollar amount of firms contracting will render your proposal as non-responsive and will not be
considered for award. If the proposer has no minority participation, they shall indicate this by entering the word
“none” or the number “0.”
The Affidavit B Intent to Perform Contract with Own Workforce form must be executed with the Proposal/Bid
only if the prime consultant/contractor intends to perform 100% of the work required for the proposal/contract
without the use of sub consultants. If the prime consultant/contractor is an M/WBE firm, they must indicate such on
Affidavit B in order to receive the full 20% credit during the evaluation.
Actual participation achieved or offered shall not be determinative on the issue of good faith efforts. Further, if
other factors, other than factors (a) through (g) listed on Affidavit A, are considered, they may be used to credit the
contractor’s good faith efforts, but not to discredit them.
In accordance with the Minority Utilization Commitment Form “Affidavit E”, no sub consultant/subcontractor
who is identified and listed on Affidavit E may be replaced with a different sub consultant/subcontractor unless:
A) the sub consultant/subcontractor’s proposal/bid is later determined by the prime consultant/contractor to be non-
responsible or non-responsive, or the listed sub consultant/subcontractor refuses to enter into a contract for the
complete performance of the work, or
B) With the approval of the City of Winston-Salem M/WBE office for the good cause demonstrated. Prior to
substituting a sub consultant/subcontractor, the prime consultant/contractor shall identify the substitute sub
consultant/subcontractor and inform the City of Winston-Salem M/WBE office of its good faith efforts; including
the MWBE Replacement Request Form.
Questions or inquires relative to City of Winston-Salem’s Minority and Women Business Enterprise (M/WBE)
Program must be directed to Tiesha Hinton, Business Inclusion Manager at tieshah@cityofws.org or phone 336-
734-1262.
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Professional Engineering Services Fiddlers Creek Outfall Replacement
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***MUST BE SUBMITTED WITH PROPOSAL***
(unless the consultant intends to perform 100% of the work with Own Workforce)
IDENTIFICATION OF MINORITY BUSINESS PARTICIPATION
(Name of Project)
I,
(Name of Consultant)
do hereby certify, as ____________________________________________(insert title and name of company)
that on this project, _______________________________(insert name of company) will use the following
M/WBE firms as consultants. A proposer may meet the 10% goal through the participation of M/WBE sub-
consultants and/or through their own performance on the project if the proposer is a certified minority and/or
woman-owned firm.
The Proposer shall identify on its proposal the M/WBE firms to be used on this project as subcontractors, vendors, or
suppliers and the total percentage of the proposal that will be performed by each minority business. Failure to list, at a
minimum, the minority firm business name and the total percentage of M/WBE firms contracting will render your
proposal as non-responsive and will not be considered for award. If the Proposer has no minority participation, they
shall indicate this on the table below by entering the word “None” or the number “0.” Blank forms will not be deemed to
represent zero participation.
Minority Firm Name
Phone Number
City-State
Minority
Category*
Type of
Work
Percent of Project
Work
* Minority Categories: Black, African American (B), Hispanic (H), Asian American (AA), American Indian (AI), Female
(WF), Socially and Economically Disadvantaged (SE), and Disabled (D).
The total percentage of M/WBE firms contracting will be _________________%
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Professional Engineering Services Fiddlers Creek Outfall Replacement
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