RFA# 23/78/A - Youth & Commission/Human Services Committee (Small Grant & Innovation Fund)
| Agency: | City of Santa Fe |
|---|---|
| State: | New Mexico |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Jun 1, 2023 |
| Due: | Jan 5, 2024 |
| Publication URL: | To access bid details, please log in. |
Bid Number: 23/78/A
Status: Open
Open Date: 06/01/2023
Close Date: 01/05/2024 5:00pm
Status: Open
Open Date: 06/01/2023
Close Date: 01/05/2024 5:00pm
Proposal Submission Information
see attached
Description
Applicants shall be limited to non-profit organizations that have been granted and currently hold tax exempt status under Section 501 (c) (3) of the Internal Revenue Code, or to applicants whose programs are covered by a fiscal agent that meets these requirements. For organizations without 501 (c) (3) status, see fiscal sponsorship below.
Applicants currently receiving city funding may apply for either the Children and Youth Commission or the Human Service’s Innovation and Small Grant funds and will need to disclose all current city funding.
Attachment Preview
REQUEST FOR APPLICATION
(RFA)
The City of Santa Fe
AND
Youth and Family Services Division
Children and Youth Commission/ Human Services Committee
(Small Grant and Innovation Fund)
RFA # 23/78/A
ISSUE DATE: June 1, 2023
Proposals should be submitted by July 7, 2023, for priority review.
Applications will be accepted until January 5, 2024, or until funds are expended.
ALL APPLICATIONS MUST BE SUBMITTED TO: https://yfsd.smapply.io/.
I. BACKGROUND INFORMATION
The City of Santa Fe Youth and Family Services Division in cooperation with the Children and Youth
Commission (CYC) and Human Services Committee (HSC) is seeking applications for the Small Grant
and Innovation Fund. The purpose of the fund is to support local community programs that promote the
healthy development of children and youth, ages birth to twenty-one (21) and to meet the essential
health and human service needs of adults ages eighteen (18) and older. The City of Santa Fe wishes to
ensure essential services—including primary health care, access to basic material goods and services like
food and shelter, and mental health counseling and related crisis services—are readily available to
individuals in these age groups.
The Children and Youth Commission and the Human Services Committee understand that health starts
at the individual level within homes, schools, workplaces, and neighborhoods. It is understood that an
individual’s overall health will have an impact on the health of the community as a whole. Health is also
determined by the local conditions where individuals live. Whether a person has access to social and
economic opportunities, access to local resources and supports; high quality, affordable schooling;
safety in the workplace; and access to clean water, food, and air can determine whether individuals are
healthy or less healthy than others.
Some examples of Social Determinants of Health are:
- Affordable housing
- Access to healthy food
- Access to education
- Access to quality education
- Employment opportunities
- Access to transportation
- Interpersonal safety
II. ELIGIBILITY
Applicants shall be limited to non-profit organizations that have been granted and currently hold tax
exempt status under Section 501 (c) (3) of the Internal Revenue Code, or to applicants whose programs
are covered by a fiscal agent that meets these requirements. For organizations without 501 (c) (3) status,
see fiscal sponsorship below.
Applicants currently receiving city funding may apply for either the Children and Youth Commission or
the Human Service’s Innovation and Small Grant funds and will need to disclose all current city
funding.
Applicants must submit the following required documents as part of their application:
Mandatory Documents
Applicant must be a vendor of the City of Santa Fe and must have a current W9 on file.
Go here to become a vendor: https://cityofsantafenmvendors.munisselfservice.com/Vendors/default.aspx.
ANY PROPOSALS SUBMITTED WITHOUT MANDATORY DOCUMENTS WILL BE
DISQUALIFIED.
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III. FISCAL SPONSORSHIP
Fiscal agents will be responsible for program management, financial reporting, contract requirements,
and will process the reimbursement requests on behalf of the applicants.
Applicants utilizing a fiscal agent should note:
1. Fiscal agent fees shall not exceed 12%.
2. All official documents and signatures must be those of the fiscal agent.
IV. FUNDING AWARDS
Proposed projects should align with the vision and mission of the Children and Youth Commission or the
Human Services Committee. Submitted applications should be for:
1) Innovation/special projects
2) Sustainability projects
Organizations may apply for funding up to $20,000 for fiscal year 2024 and the proposed project should
align with the CYC or HSC priority funding categories. If an organization is currently receiving funding
from either the Children and Youth Commission or the Human Services Committee, they must apply for a
different project/program than what they are currently being funded.
Funded projects are intended to pay for direct services rather than administrative costs. Direct
administrative costs for the program should not exceed 30%.
V. REPORTING REQUIREMENTS
Reporting for this funding will be streamlined due to the smaller funding award. This is meant to allow
organizations to focus on providing the proposed services.
Applicants will be required to turn in a brief one-page report on the impact of the CYC and HSC small
grant and innovation funded program. The end of year report and invoice will be due at the conclusion of
the program (or by May 31st). The end of year report should outline:
• Demographics and total numbers served
• Impact made to priority indicator selected
• Outcome of funded project/program
• Data collected as part of surveys, pre/post tests, participant program evaluation etc.
Failure to submit an end of year report will disqualify an organization from future CYC/HSC
funding.
VI. PAYMENT
Payment is on a cost reimbursement basis and will be made after deliverables have been met.
Site reviews and/or site visits may be conducted by City staff members, commissioners/committee
members, or city contracted consultants. Funded programs may be expected to participate in training and
technical assistance opportunities during the funding year.
VII. EVALUATION
Submitted applications will be reviewed for completion by staff members of the Youth and Family
Services Division. Complete applications will be submitted to members of the Children and Youth
Commission or the Human Services Committee for their formal review and evaluation.
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Commissioners/committee members will review applications in the order they are received. If
commissioners/committee members have questions about an application, a meeting will be scheduled
with the applicant. Applicants will be notified within 45 days after review of their application about the
decision of the funding award.
VIII. APPLICATION SUBMISSION AND DUE DATE
Proposals should be submitted by July 7, 2023, for priority review. Applications will be accepted until
January 5, 2024, or until funds are expended.
IX. SCOPE OF SERVICES
Scope of Work - CYC Innovation and Small Grants Fund
Target Population: Children and Youth ages 0-21
The selected applicant will have the experience, skills and capacity to complete the full scope of work
identified below.
The proposed project, service, and/or program will contribute to turning the curve on an identified
population level indicator and/or will contribute to addressing one of the Social Determinants of Health.
The proposed project, service, and/or program can be an expansion of a current program, or a new
program. Funding can be used to fill an identified gap in service delivery. Proposed projects, services
and /or programs must align with the CYC priority funding categories. Annual one-time events will be
considered on a case-by-case basis.
Organizations can apply for funding up to $20,000 for a project that serves children and youth ages 0-21
in Santa Fe.
Deliverable: A brief final report is required and shall highlight the impact of the CYC innovation fund
and small grant funded program.
Scope of Work - HSC Innovation and Small Grants Fund
Target Population: Adults ages 18+
The selected applicant will have the experience, skills and capacity to complete the full scope of work
identified below.
The proposed project, service, and/or program will contribute to turning the curve on an identified
population level indicator and/or will contribute to addressing one of the Social Determinants of Health.
The proposed project, service, and/or program can be an expansion of a current program, or a new
program. Funding can be used to fill an identified gap in service delivery. Proposed projects, services
and /or programs must align with the HSC priority funding categories. Annual one-time events will be
considered on a case-by-case basis.
Organizations can apply for funding up to $20,000 for a project that serves adults ages 18 and older in
Santa Fe.
Deliverable: A brief final report is required and shall highlight the impact of the HSC innovation fund
and small grant funded program.
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X. GENERAL INFORMATION
CHILDREN AND YOUTH COMMISSION (AGES 0-21)
VISION
A connected community where all children and youth have support and the opportunity to thrive.
MISSION
We advocate for and provide resources to organizations and community projects. Together we creatively
address barriers that result in outcomes by engaging children, youth, and families in Santa Fe.
Funding for the Children and Youth Commission Fund comes from 4% of the City’s share of the state gross
receipts tax and is administered to fund local nonprofits at approximately $1.1 million annually (funding
amount varies due to GRT fluctuations). The purpose of the fund is to support local community
programs that promote the healthy development of children and youth, ages birth to twenty-one (21).
This is done through the provision of navigation and safety net services to this population.
During the fall of 2022, the Children and Youth Commission completed a Strategic Plan for the 2023-
2026 funding cycle. The following priorities and their corresponding outcomes were identified:
FUNDING
CATEGORY
SAFETY AND
BASIC NEEDS
OUTCOMES
1. Children and youth are
safe and have their basic
needs met.
1. Children 0-4 meet
developmental milestone
EARLY
and are ready for
CHILDHOOD AND kindergarten.
SUPPLEMENTAL 2. Children and youth
EDUCATION
succeed in school and
graduate.
YOUTH
WELLNESS
1. Youth are mentally and
physically healthy.
2. Youth are re-engaged in
traditional or non-
traditional academic
pathways.
PRIORITY INDICATORS
1. Child abuse and neglect/rate per 1000
children
2. Childcare availability (infants under age 2)
3. % youth with low food security
4. % housing instability for youth
5. % youth that skipped school because of
safety concerns
1. % 3-5 yr. old Pre K enrollment Kindergarten
readiness
2. High School graduation rate
3. Outside of school, I am involved in music,
art, literature, sports, or a hobby
4. At my school, a teacher or other adult who
believes I will be a success
5. Chronic absenteeism
1. % Teens pregnant with prenatal care in the
First trimester
2. Rate of babies born to adolescents (ages 15-
19)
3. Obesity among youth
4. Consumption of fresh fruits and vegetables
among youth
5. % youth 19-21 not in school or working
6. Delinquent referrals
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