JCH

Agency: City of Santa Fe
State: New Mexico
Type of Government: State & Local
Category:
  • 89 - Subsistence (Food)
Posted: May 12, 2022
Due: May 15, 2022
Publication URL: To access bid details, please log in.

Vendor Self-Service

JCH
Bid Number: Emergency Sole Source
Status: Open
Close Date: 5/15/2022 9:47 AM
Project Manager:
Maya Martinez
505.955.4271
Proposal Submission Information:
See Bid/RFP documents for additional submission details.
City of Santa Fe Purchasing Office purchasing@santafenm.gov
Related Documents:
JCH [874.9 K]

Attachment Preview

Date: April 22, 2022
To: Fran Dunaway, Chief Procurement Officer
Via: Shannon Jones, Public Utilities Department Director
Mike Dozier, WW Management Division Director
From: Ben Sandoval, Wastewater Maintenance Superintendent
ITEM AND ISSUE:
Request for the Approval of Emergency Sole Source Procurement to James Cooke & Hobson Inc
for the total amount of $47,722.66 for replacement mixer for the Aeration Basins for the
Wastewater Treatment Plant Facility.
BACKGROUND AND SUMMARY:
The mixer keeps solids and suspension; allow for consistent and thorough mixing with the
aeration basin. Proper operation of the aeration basin is critical for the plant compliance in
nutrient removal, total suspended solids, and bio-chemical oxygen demand.
PROCUREMENT METHOD:
James Cooke & Hobson Inc. is the Sole Source Vendor for this piece of equipment and quote has
been submitted for an Emergency Purchase Order.
FUNDING SOURCE: Upon approval of BAR/Increase from WWMD Enterprise Fund to the
following:
Fund Name/Number: WWMD / 500
Munis Org Name/Number: WWM Plant/ 5000367
Munis Object Name/Number: Repair & Maint. System Equip./520150
ACTION REQUESTED:
Approval of this request will allow the Wastewater Plant to remain in permit compliance.
ATTACHMENTS:
1. Emergency Determination Form
2. Quote from JCH
3. Sole Source Justification letter from vendor
2020 Emergency Form
STATE OF NEW MEXICO
EMERGENCY DETERMINATION FORM
The emergency procurement method (NMSA 1978, Section 13-1-127) may only be used for an
emergency procurement when the service, construction or item of tangible personal property
procured is needed immediately to:
control a serious threat to public health, welfare, safety or property caused by a flood, fire,
epidemic, riot, act of terrorism, equipment failure or similar event; or
plan or prepare for the response to a serious threat to public health, welfare, safety or
property caused by a flood, fire, epidemic, riot, act of terrorism, equipment failure or
similar event; and
the goods or services cannot be acquired through normal procurement methods.
Keep in mind that the state purchasing agent or a central purchasing office in making an emergency
procurement, shall:
employ a competitive process to the extent practicable under the circumstances; and
use due diligence in determining the basis for the procurement and in selecting a contractor;
and
shall not make an emergency procurement for the purchase or lease of heavy road
equipment.
The state purchasing agent or a central purchasing office that makes an emergency procurement
shall outline its determination of the basis for the procurement and its selection of the contractor
in writing and include the writing in the procurement file. (That writing can be made on this form.)
Promptly thereafter:
the state purchasing agent shall post notice of the procurement on its website; or
the central purchasing office shall post notice of the procurement on its website, if it
maintains one, and shall transmit the notice to the state purchasing agent for posting on the
state purchasing agent's website.
NOTE: the state purchasing agent or a central purchasing office that makes an emergency
procurement to plan or prepare for the response to a serious threat to public health, welfare, safety
or property caused by a flood, fire, epidemic, riot, act of terrorism, equipment failure or similar
event shall account for the money spent in making the procurement and report on that accounting
to the legislative finance committee and the department of finance and administration within sixty
days after the end of the fiscal year in which the procurement was made.
I. Name of Agency: City of Santa Fe/ Public Utilities Department/ Wastewater
Management Division
Agency Chief Procurement Officer: Fran Dunaway
1
Telephone Number: 505-955-6432
2020 Emergency Form
II. Name of Contractor: James Cooke & Hobson Inc. (JCH)
Address of Contractor: 4210 Hawkins St NE, Albuquerque, NM 87109
Amount of prospective contract: $47,722.66
Term of prospective contract:12/31/2022
III. Please thoroughly list the services (scope of work), construction or items of tangible
personal property of the contract:
Flygt Model 4430.010 submersible mixer
6.2 HP, 460/3/60 motor, 50 feet of power cable
SS Mixer body with
Fiberglass reinforced polyurethane plastic propeller blades
One (1) Adder for FLS Leakage Sensor in Mixer
One (1) Adder for Mini-Cas Leakage Relay in controls (install labor included)
One (1) JCH Estimated Service Labor to install above Flygt Mixer
and Start-Up Services (actual time to be billed)
(This assumes accessibility to mixer installation location. If crane or additional
equipment is required, additional service charges could be billed).
IV. Provide an explanation for the justification of the procurement including a description of
the emergency condition(s) requiring use of emergency procurement and the practicable
competition utilized in compliance with NMSA 1978, Section 13-1-127.
The mixer keeps solids and suspension; allow for consistent and thorough mixing with
the aeration basin. Proper operation of the aeration basin is critical for the plant
compliance in nutrient removal, total suspended solids, and bio-chemical oxygen
demand. Equipment Failure will result in affecting the public health, welfare and
efficient operation of the Wastewater Plant.
V. Please describe what measures are being taken to minimize the duration and effect of this
particular emergency procurement (for example: is the emergency only in place until a
competitive process can be completed, etc.).
Currently, the Wastewater Aeration Basins are in operational compliance with the other
mixers working above recommended use, to compensate for the dysfunctional mixer. This
is a temporary solution; however, this process is not recommended for a long-term fix.
This will eventually strain the system, affect the process, and eventually place the facility
in compliance violation with our permit.
2
2020 Emergency Form
VI. Describe what measures the Agency will take in the future to prevent/mitigate use of an
emergency procurement under similar circumstances.
The Wastewater Plant will increase scheduled maintenance and budget replacement of the
equipment due to wear and tear and manufacture recommendations.
Certified by:
_Fra_n_Du_n_aw_a_y (_Ap_r 2_9,_20_2_2 1_0:_45_M_DT_) ________________________
City of Santa Fe Chief Procurement Officer
Department Approval by:
__________________________________________
Public Utilities Department Director
Finance Approval by:
Alexis Lotero
_Ale_xi_s L_ot_er_o_(M_ay_2_, 2_02_2 1_4_:44_M_D_T)_________________________
Finance Director
_A__p_r__2_9__,_2__0_2__2_______
Date
______________________
Date
_M__a__y__2_,__2_0__2_2________
Date
3
Engineered solutions. Smart Infrastructure.
__________________________________________________________________________
To:
Benjamin Sandoval
Santa Fe WWTP
From:
Jonathan Polasek
JCH/ James, Cooke, and Hobson, Inc.
Re:
Quotation 22-068-FLT-A
Replacement Mixer
Date:
April 20, 2022
__________________________________________________________________________
Unless otherwise stated: Prices are firm for 30 days from bid date. Payment due Net 30 days with approved credit, else payment required
prior to equipment shipment. Prices do not include sales and/or use taxes. Applicable taxes will be added to the invoice at tax rate in effect
at time of shipment. Interest shall accrue on past due amounts at 1.5% per month. Should it become necessary to retain an attorney to collect
any and all amounts due herein, purchaser shall be liable for any and all reasonable and necessary attorney fees and costs. Unless otherwise
indicated below, Freight terms are Ex Works factory freight allowed
Replacement Flygt Submersible Mixer
One (1)
Flygt Model 4430.010 submersible mixer
6.2 HP, 460/3/60 motor, 50 feet of power cable
SS Mixer body with
Fiberglass reinforced polyurethane plastic propeller blades
$45,442 Ea
One (1)
Adder for FLS Leakage Sensor in Mixer
$339 Ea
One (1)
Adder for Mini-Cas Leakage Relay in controls (install labor included) $844 Ea
One (1)
JCH Estimated Service Labor to install above Flygt Mixer
$990 Ea
and Start-Up Services (actual time to be billed)
(This assumes accessibility to mixer installation location. If crane or additional
equipment is required, additional service charges could be billed).
One (1)
Estimated tax on Installation/Startup Labor for entire quote
$107.66
Estimated Total
$47,722.66
One (1)
Adder to upgrade above mixer to adaptive-style mixer
$8,028
__________________________________________________________________________
Clarifications/ Comments
Please allow 13-17 weeks for delivery/installation, ARO
JCH quotation includes shipping charges to first destination, via overland truck, FOB Factory
Startup and installation included as a line item
Submittals, if required, issued 1-2 weeks after receipt of order.
This proposal does not include:
o Construction, concrete, mounting hardware, piping gaskets, flange bolt kits, SS anchor
bolts, power connections, wiring, conduit, and any hardware and materials not
specifically described below.
Phone 505-344-7100
4210 Hawkins Street NE Albuquerque, NM 87109
Fax 505-345-1487
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.
Daily notification on new contract opportunities

With GovernmentContracts, you can:

  • Find more opportunities and win more business
  • Receive daily alerts for all new bid opportunities
  • Get contract opportunities matched to your business
ONE WEEK FREE TRIAL

See also

Follow Research and Development Logistics Service Active Contract Opportunity Notice ID FA9451-R-A001 Related

DEPT OF DEFENSE

Bid Due: 7/11/2022

Follow Construction: Santa Fe NF Electrical Upgrade Radio Towers Active Contract Opportunity Notice

AGRICULTURE, DEPARTMENT OF

Bid Due: 7/28/2022

Follow Fire Station 1 & 3 Flooring, Holloman AFB, NM Active Contract Opportunity

DEPT OF DEFENSE

Bid Due: 7/08/2022

Follow Mescalero Indian Hospital Expansion & Renovation Active Contract Opportunity Notice ID 75H701-22-R-00039

HEALTH AND HUMAN SERVICES, DEPARTMENT OF

Bid Due: 7/11/2022

* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only as a convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.