QUOTE 2020-08 Juvenile Child Nutrition Program

Agency: Fort Bend County
State: Texas
Type of Government: State & Local
  • G - Social Services
  • U - Education and Training Services
Posted: Sep 3, 2019
Due: Sep 17, 2019
Publication URL: To access bid details, please log in.
QUOTE 2020-08 Juvenile Child Nutrition Program
  • Department: Purchasing
  • Category: Quotes
  • RFP Number: Q2020-08
  • Start Date: 09/03/2019 8:30 AM
  • Close Date: 09/17/2019 10:00 AM

Q2020-08 Juvenile Child Nutrition Program [PDF]

Q2020-08 Pricing Form

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Fort Bend County, Texas
Request for Quote
Juvenile Child Nutrition Program for Fort Bend County
Quote 2020-08
Fort Bend County Purchasing Department
Cassie Leal, Buyer II
Tuesday, September 17, 2019
10:00 AM (Central)
1. Vendor Information form Completed
2. Excel pricing forms by email in Excel
file format
3. Required Forms as stated herein
Results will not be given by phone.
Results will be provided to vendors in writing.
Created: 08/18/2019
Issued: 09/03/2019
Fort Bend County is always conscious and
extremely appreciative of your effort in the
preparation of this quote.
Requests for information must be in writing
and directed to:
Cassie Leal
Buyer II
Debbie Kaminski, CPPB
County Purchasing Agent
Legal Company Name
(top line of W9)
Business Name
(if different from legal name)
Federal ID # or S.S. #
Type of Business
Publicly Traded
Remittance Address
Fort Bend County, Texas
Vendor Information
___ Corporation/LLC
___ Partnership
___ Sole Proprietor/Individual ___ Tax Exempt Organization
___ No ___ Yes Ticker Symbol ________
Office (281) 341-8640
Age in Business?
Physical Address
Phone/Fax Number
Phone: ____________________ Fax: ____________________
Contact Person
Check all that apply to
the company listed
above and provide
certification number.
Company’s gross
annual receipts
NAICs codes (Please
enter all that apply)
Signature of
Printed Name
DBE-Disadvantaged Business Enterprise _____
SBE-Small Business Enterprise _____
HUB –Texas Historically Underutilized Business _____
WBE-Women’s Business Enterprise _____
Certification # _______________
Certification # _______________
Certification # _______________
Certification # _______________
<$500,000 _____
$5,000,000-$16,999,999 ___
>$22,400,000 _____
$500,000-$4,999,999 _____
$17,000,000-$22,399,999 _____
Quote 2020-08
1.1 Read this entire Quote document carefully. Follow all instructions. You are
responsible for fulfilling all requirements and specifications. Be sure you
understand them.
1.2 General Requirements apply to all advertised Quotes, however, these may be
superseded, whole or in part, by the scope, special requirements, specifications,
special specifications or other data contained herein.
1.3 Governing Law: Vendor is advised that these requirements shall be fully
governed by the laws of the State of Texas and that Fort Bend County may
request and rely on advice, decisions and opinions of the Attorney General of
Texas and the County Attorney concerning any portion of these requirements.
1.4 Quote Document Completion: Fill out and return to the Fort Bend County
Purchasing Department as stated herein.
1.5 Quote Returns: Vendors must return all completed quotes to the Fort Bend
County Purchasing Department as stated herein, no later than the date and time
specified. Late Quotes will not be accepted.
1.6 Governing Documents: In the event of any conflict between the terms and
provisions of these requirements and the specifications, the specifications shall
govern. In the event of any conflict of interpretation of any part of this overall
document, Fort Bend County's interpretation shall govern.
1.7 Addendums: No interpretation of the meaning of the drawings, specifications or
other Quote documents will be made to any vendor orally. All requests for such
interpretations must be made in writing addressed to:
Cassie.Leal@fortbendcountytx.gov. Any and all interpretations and any
supplemental instructions will be in the form of written addenda to the contract
documents which will be posted on Fort Bend County’s website. Addenda will
ONLY be issued by the Fort Bend County Purchasing Agent. It is the sole
responsibility of each Vendor to insure receipt of any and all addenda. All
addendum issued will become part of the contract documents. Vendors must sign
and include it in the returned Quote package. Deadline for submission of
questions and/or clarification is Tuesday, September 10, 2019 at 10:00 AM
(CST). Requests received after the deadline will not be responded to due to the
time constraints of this Quote process.
1.8 Hold Harmless Agreement: Contractor shall indemnify and hold Fort Bend
County harmless from all claims for personal injury, death and/or property
damage arising from any cause whatsoever, resulting directly or indirectly from
contractor's performance. Contractor shall procure and maintain, with respect to
the subject matter of this Quote, appropriate insurance coverage including, as a
Quote 2020-08
minimum, public liability and property damage with adequate limits to cover
contractor's liability as may arise directly or indirectly from work performed
under terms of this Quote. Certification of such coverage must be provided to the
County upon request.
1.9 Waiver of Subrogation: Vendor and Vendor's insurance carrier waive any and all
rights whatsoever with regard to subrogation against Fort Bend County as an
indirect party to any suit arising out of personal or property damages resulting
from Vendor's performance under this agreement.
1.10 Severability: If any section, subsection, paragraph, sentence, clause, phrase or
word of these requirements or the specifications shall be held invalid, such
holding shall not affect the remaining portions of these requirements and the
specifications and it is hereby declared that such remaining portions would have
been included in these requirements and the specifications as though the invalid
portion had been omitted.
1.11 Bonds: If this Quote requires submission of Quote guarantee and performance
bond, there will be a separate page explaining those requirements. Quotes
submitted without the required Quote bond or cashier's checks are not acceptable.
1.12 Taxes: Fort Bend County is exempt from all federal excise, state and local taxes
unless otherwise stated in this document. Fort Bend County claims exemption
from all sales and/or use taxes under Chapter 20, Title 122a, Vernon's Texas Civil
Statutes, as amended. Texas Limited Sales Tax Exemption Certificates will be
furnished upon written request to the Fort Bend County Purchasing Department.
1.13 Fiscal Funding: A multi-year lease or lease/purchase arrangement (if requested
by the specifications), or any contract continuing as a result of an extension
option, must include fiscal funding out. If, for any reason, funds are not
appropriated to continue the lease or contract, said lease or contract shall become
null and void. After expiration of the lease, leased equipment shall be removed
by the Vendor from the using department without penalty of any kind or form to
Fort Bend County. All charges and physical activity related to delivery,
installation, removal and redelivery shall be the responsibility of the Vendor.
1.14 Pricing: Prices for all goods and/or services shall be firm for the duration of this
Contract and shall be stated on the Quote sheet. Prices shall be all inclusive. No
price changes, additions, or subsequent qualifications will be honored during the
course of the Contract. All prices must be written in ink or typewritten. Pricing
on all transportation, freight, and other charges are to be prepaid by the contractor
and included in the Quote prices. If there are any additional charges of any kind,
other than those mentioned above, specified or unspecified, Vendor MUST
indicate the items required and attendant costs or forfeit the right to payment for
such items.
Quote 2020-08
1.15 Silence of Specifications: The apparent silence of specifications as to any detail,
or the apparent omission from it of a detailed description concerning any point,
shall be regarded as meaning that only the best commercial practice is to prevail
and that only material and workmanship of the finest quality are to be used. All
interpretations of specifications shall be made on the basis of this statement. The
items furnished under this contract shall be new, unused of the latest product in
production to commercial trade and shall be of the highest quality as to materials
used and workmanship. Manufacturer furnishing these items shall be experienced
in design and construction of such items and shall be an established supplier of
the item Quote.
1.16 Supplemental Materials: Vendors are responsible for including all pertinent
product data in the returned Quote package. Literature, brochures, data sheets,
specification information, completed forms requested as part of the Quote
package and any other facts which may affect the evaluation and subsequent
contract award should be included. Materials such as legal documents and
contractual agreements, which the Vendor wishes to include as a condition of the
Quote, must also be in the returned Quote package. Failure to include all
necessary and proper supplemental materials may be cause to reject the entire
1.17 Material Safety Data Sheets: Under the "Hazardous Communication Act",
commonly known as the "Texas Right To Know Act", a Vendor must provide to
County and using departments, with each delivery, material safety data sheets,
which are, applicable to hazardous substances defined in the Act. Vendors are
obligated to maintain a current, updated file in the Fort Bend County Purchasing
Department. Failure of the Vendor to maintain such a file will be cause to reject
any Quote applying thereto.
1.18 Name Brands: Specifications may reference name brands and model numbers. It
is not the intent of Fort Bend County to restrict these Quotes in such cases, but to
establish a desired quality level of merchandise or to meet a pre-established
standard due to like existing items. Vendors may offer items of equal stature and
the burden of proof of such stature rests with them. Fort Bend County shall act as
sole judge in determining equality and acceptability of products offered.
1.19 Color Selection: Determination of colors of materials is a right reserved by the
using department unless otherwise specified in the Quote. Unspecified colors
shall be quoted as standard colors, not colors, which require up charges or special
handling. Unspecified fabrics or vinyl should be construed as medium grade. If
Vendor fails to get color/material approvals prior to delivery of merchandise, the
using department may refuse to accept the items and demand correct shipment
without penalty, subject to other legal remedies.
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