Unarmed Security Officer Services

Agency:	City of Fairfax
State:	Virginia
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Posted:	Mar 16, 2023
Due:	Apr 4, 2023
Solicitation No:	23048
Publication URL:	To access bid details, please log in.

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City of Fairfax, Virginia

Office of Procurement Services

10455 Armstrong Street

Fairfax, Virginia 22030

INFORMAL REQUEST FOR PROPOSAL

RFP Number:

Title

Commodity code(s):

Issue Date:

Due Date:

Period of Contract:

Questions:

23048 VBO 13051

Unarmed Security Officer Services

99046 Guard and Security Services

March 16, 2023

April 4, 2023 @ 2:00 p.m.

Date of award through June 30, 2026

procurement@fairfaxva.gov

PAPER OR HAND-DELIVERED BIDS WILL NOT BE ACCEPTED IN RESPONSE TO THIS SOLICITATION.

ALL BIDS MUST BE SUBMITTED ELECTRONICALLY VIA THE VIRGINIA PROCUREMENT SITE WHICH

CAN BE FOUND AT HTTPS://EVA.VIRGINIA.GOV. ANY ASSISTANCE SUBMITTING BIDS THROUGH

THIS SYSTEM MUST BE DIRECTED SOLEY TO EVA SUPPORT/HELPDESK.

•

Your business must be eVA registered and in active status.

•

Start by clicking the Register Now link on the eVA website (www.eVA.virginia.gov).

The City of Fairfax does not discriminate against faith-based organizations in accordance with the Code of Virginia,

§ 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any

other basis prohibited by state law relating to discrimination in employment in the performance of its procurement

activity.

1. SCOPE OF WORK ................................................................................................................................... 1

2. Background ........................................................................................................................................... 1

3. OBJECTIVES ........................................................................................................................................... 1

4. CONTRACT TERM / COMPLETION TIME................................................................................................ 2

5. SUBMITTAL INSTRUCTIONS................................................................................................................... 2

6. EVALUATION CRITERIA.......................................................................................................................... 2

7. AWARD.................................................................................................................................................. 2

8. METHOD OF ORDERING ........................................................................................................................ 3

9. INVOICES AND BILLING: ........................................................................................................................ 3

10. APPLICABLE LAWS AND COURTS....................................................................................................... 3

11. ANTI-DISCRIMINATION ..................................................................................................................... 3

12. ETHICS IN PUBLIC CONTRACTING ..................................................................................................... 4

13. IMMIGRATION REFORM AND CONTROL ACT OF 1986 ..................................................................... 4

14. DEBARMENT STATUS ........................................................................................................................ 4

15. ANTITRUST ........................................................................................................................................ 4

16. CLARIFICATION OF TERMS ................................................................................................................ 4

17. PAYMENT .......................................................................................................................................... 5

18. PRECEDENCE OF TERMS.................................................................................................................... 5

19. QUALIFICATIONS OF OFFERORS........................................................................................................ 5

20. ASSIGNMENT OF CONTRACT ............................................................................................................ 5

21. CHANGES TO THE CONTRACT ........................................................................................................... 5

22. DEFAULT............................................................................................................................................ 6

23. TAXES ................................................................................................................................................ 6

24. INSURANCE ....................................................................................................................................... 6

25. DRUG-FREE WORKPLACE .................................................................................................................. 6

26. NONDISCRIMINATION OF CONTRACTORS ........................................................................................ 7

27. AVAILABILITY OF FUNDS ................................................................................................................... 7

28. AUTHORIZATION TO CONDUCT BUSINESS IN THE COMMONWEALTH ............................................ 7

29. TERMINATION FOR CAUSE................................................................................................................ 7

30. TERMINATION FOR CONVENENIENCE .............................................................................................. 7

31. DISPUTES........................................................................................................................................... 8

32. LEGAL ACTION................................................................................................................................... 8

33. ASSIGNMENT OF CONTRACT ............................................................................................................ 8

34. COOPERATIVE PROCUREMENT ......................................................................................................... 8

GENERAL TERMS AND CONDITIONS

1. SCOPE OF WORK: The City of Fairfax, Virginia (“City”) is requesting proposals from qualified

contractors for professional security services at a variety of City locations. The successful

contractor (“Contractor”) will be required to provide appropriately trained professional unarmed

security officers, as well as, requisite equipment to perform security services of the highest

quality. As defined by the Virginia Department of Criminal Justice Services, and unarmed security

officer is a person who performs the function of observation, detection, reporting, or notification

of appropriate authorities or designated agents regarding persons or property on the premises

he is contracted to protect, and who does not carry or have access to a firearm in the performance

of his duties.

• The City seeks unarmed security services to cover private event rentals at the Stacy

Sherwood Performance Center, Old Town Hall, Blenheim Center, and Green Acres

facilities. These facilities host approximately 150 events per year that require security

services. Security services are primarily requested for Friday and Saturday nights. Event

rentals will run no less than 3 hours.

• In addition, we also request unarmed security services for City sponsored events. These

services will require multiple individuals to provide event security, complete bag checks,

or run entry points. These dates would be set do less than 90 days in advance.

Fairfax City reserves the right to request additional services related to the scope of this contract.

Those services may be added during the term of the contract by mutual agreement of both parties

by issued a contract amendment.

2. BACKGROUND:

Security services are currently provided by City Police, providing a level of security that exceeds

the requirements for Parks & Recreation hosted events. In order to align the security protocols

with the nature of the events, the city seeks to move to a private security contract.

For facility rentals with attendance over 150 persons, or serving alcohol it is city policy to require

a security presence for at least the last three hours of the event. The city also sponsors over 20

events yearly. Many events require event security, bag checks, or gate security.

3. OBJECTIVES:

The goal of this contract is to establish a contract with a firm offering a high level and quality

security at events and rentals. Unarmed security personnel must pass a background check and

should be provided a uniform by the contractor that immediately identifies them as security

personnel. For event rentals requiring only one officer, the security contractor should provide a

vehicle. Security personnel will use this vehicle as their station during rentals.

Facility rentals requiring one security officer will be scheduled no less than 3 weeks in advance.

The contractor will coordinate with the Fairfax City Parks and Recreation Operations Manager to

identify and schedule event rentals.

Larger city events requiring multiple security officers will be scheduled no less than 90 days in

advance. The contractor will coordinate with the Fairfax City Parks and Recreation Special Events

Manager to identify and schedule these events.

4. CONTRACT TERM / COMPLETION TIME: The term of the contract shall be from date of award to

June 30, 2026. This contract may be renewed by the City upon written agreement of both parties

for two (2) one-year periods, under the terms of the current contract, and at a reasonable time

(approximately 90 days) prior to the expiration.

The City wishes to transition to private event security in May of 2023. A schedule of currently

scheduled rentals is available upon request.

5. SUBMITTAL INSTRUCTIONS:

It is the offeror’s responsibility to clearly identify and describe the services being offered in

response to this solicitation. The response should be presented in an organized, comprehensive,

and easy to follow manner.

Sealed Proposals shall be received and time stamped online through the eVA website, no later than

date at time, (Proposal Closing”). Offerors are responsible for ensuring its submission prior to

Proposal Closing. The time a Proposal is received shall be determined by the time stamp on the

Proposal receipt by the time clock on the eVA Sourcing and Contracting website. The City of Fairfax

is not responsible for any technical difficulties which may result in the Offerors response not

uploading in time, or any responses that are not properly uploaded. The City will not receive any

proposals in person. Paper submissions will not be accepted. Any paper submissions received will

be not be considered and will be returned, unopened, to the offeror. Bids received after the Closing

date/time shall not be considered.

Proposals should be as thorough and detailed as possible so that the City may evaluate the Offeror’s

capabilities to provide the required services. Offerors are required to submit the following items as a

complete proposal:

6. EVALUATION CRITERIA:

Experience and credentials

Work plan

Responsiveness to RFP requirements

References

Cost reasonableness

25 points

20 points

15 points

25 points

7. AWARD:

This informal request for proposal is being conducted as competitive negotiations. Based on the

results of the preliminary evaluation, the highest rated offeror(s) may be invited to make oral

presentations to the evaluation committee. Offerors are advised that in the event of an adequate

number of proposals, which in the opinion of the Purchasing Agent require no clarifications or

supplemental information, such proposals may be evaluated without further discussion.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Unarmed Security Officer Services

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