Williamsburg-James City County (WJCC) Courthouse Parking Lot Repairs

Agency:	James City County
State:	Virginia
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Posted:	Mar 31, 2023
Due:	Apr 14, 2023
Solicitation No:	20230978
Publication URL:	To access bid details, please log in.

Bid Number:	20230978
Bid Title:	Williamsburg-James City County (WJCC) Courthouse Parking Lot Repairs
Category:	Request for Quotes
Status:	Open

Description:

This Request for Quote is issued by the James City County to obtain quotes for seal coating and re-striping the parking lot at the Williamsburg-James City County Courthouse. The successful vendor shall perform the required work at the time and place designated by Rick Koehl, Capital Projects Coordinator.

All vendors shall be properly licensed by the Commonwealth of VA. All site supervisors assigned to this project shall have a minimum of 3 years’ experience in commercial asphalt road repair.

All quotes must be emailed by April 14,2023, no later than 2pm. Quotes will not be received in the Purchasing Office. Award shall be made on the basis of Total Base Quote.

Publication Date/Time:

3/31/2023 11:00 AM

Closing Date/Time:

Attachment Preview

James City County Purchasing Office

101-F Mounts Bay Road, Suite 300

Williamsburg, VA 23185

Phone: (757) 253-6647

Fax: (757) 253-6753

Email: caprice.white@jamescitycountyva.gov

http://www.jamescitycountyva.gov

JAMES CITY COUNTY, VIRGINIA

REQUEST FOR QUOTE

20230978

Title:

Issue Date:

Due Date:

Submit:

Attachments:

Williamsburg-James City County (WJCC) Courthouse Parking Lot Repairs

March 31, 2023

April 14, 2023; 2:00 PM local time in the Purchasing Office

1) Quote Form (Attachment B)

2) Safety Certification Form (Attachment C)

1) Technical Specifications (Attachment A)

2) WJCC Courthouse Project Overview (Attachment A1)

3) James City County Terms and Conditions (Attachment D)

EMAILED RESPONSES ARE ONLY ACCEPTABLE

Inquiries:

All questions pertaining to this project should be directed to Caprice White,

Procurement Specialist, no later than 12:00 p.m. on April 10, 2023 in writing

by email: Caprice.White@jamescitycountyva.gov. Addendum will be issued

by James City County Purchasing.

This public body does not discriminate against faith-based

organizations.

Instructions to Vendors & Scope of Work

Instructions to Vendors: This Request for Quote is issued by the James City County

(“Owner”) to obtain quotes for seal coating and re-striping the parking lot at the

Williamsburg-James City County Courthouse. The successful vendor shall perform the

required work at the time and place designated by Rick Koehl, Capital Projects

Coordinator. All work shall be completed within 30 days of the start date indicated in the

Notice to Proceed. Underlined text in this document merits careful review.

Vendors shall submit a price for each location as described in the Scope of Work. Contract

award shall be based on the lowest responsive and responsible Quote for the Total Base Bid.

All vendors shall be properly licensed by the Commonwealth of VA. All site supervisors

assigned to this project shall have a minimum of 3 years’ experience in commercial asphalt

road repair.

All quotes must be emailed by April 14,2023, no later than 2pm. Quotes will not be

received in the Purchasing Office. Award shall be made on the basis of Total Base Quote.

RFQ 20230978

WJCC Courthouse Parking Lot Repairs

James City County

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I. Scope of Work:

A. Provide all management, supervision, labor, material, equipment, consumables, and

supplies required to provide seal coating and re-striping The Work under this Project

consists of:

1. The Williamsburg-James City County Courthouse located at 5201 Monticello Ave,

Williamsburg, VA 23188 (See Attached). The Contractor shall coordinate with the

County’s Capital Projects Coordinator to develop a schedule for this work. All

pavement markings shall be restored to existing conditions.

2. Contractor to perform asphalt patching (approximately 13 patches) in areas

(Approximately 273 SY) shown on exhibit. All patching areas will be saw cut

around the perimeter.

3. Contractor to remove asphalt in patching areas to a depth of at least 4”.

4. Contractor to place 4” of SM 9.5A asphalt in patching areas.

5. Contractor will crack seal entire lot.

6. Contractor will seal coat entire lot. (See attached exhibit for areas)

7. Contractor to remove 1 wheel stop in patching area and replace after patching in

same location.

8. See attached site plan for areas to be patched.

9. Access to the Courthouse must be maintained during the work.

10.Contractor to replace Pavement Markings/Striping at existing locations.

11. All work and materials are to comply with the most recent edition of the HRPDC.

12. See Attachment A- Technical Specifications for work.

13. See Attachment A1 site plan for areas to be worked.

14. Contractor will coordinate all work schedules with the Capital Projects Coordinator.

Work will be scheduled to provide minimal impact to the public’s use of the

facility.

15. Contractor to provide traffic control measures, as necessary.

16. The Contractor is required to notify JCC, as indicated in the AREAS TO BE

ADDRESSED, at the beginning of each workday. Leave a message if no one

answers the phone. Provide the Company name, telephone number, and location

where work will be performed or has been completed that day.

17. Each interested Contractor is required to visit the site so that they may submit their

most accurate quotation in conjunction with the requirements of the site. The

contractor should contact Purchasing with questions pertaining to a site PRIOR to

the submittal of a quote.

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WJCC Courthouse Parking Lot Repairs

James City County

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B. These documents are not intended to be all-inclusive of the safety, codes, and

regulatory requirements mandated by Federal, State, and local governments and

regulatory agencies. All Contractors shall conform to all applicable regulations

including, but not limited to, the following:

1. Virginia Department of Labor, Virginia Occupational Safety, and Health (VOSH)

regulations.

2. Virginia Department of Transportation – Road and Bridge Standards.

3. Manual on Uniformed Traffic Control Devices (MUTCD) and the Virginia Work

Area Protection Manual.

4. Hampton Roads Planning District Commission (HRPDC) 6th edition of the

Hampton Roads Regional Construction Standards (HRRCS)

C. All work shall be completed within 30 calendar days from the start date indicated in the

Notice to Proceed; however, once the work starts, it shall be worked continuously until

satisfactory completion.

D. All vendors shall be properly licensed by the Commonwealth of VA. All vendor site

supervisors assigned to this project shall have a minimum of 3 years’ experience in

similar work. A qualified site supervisor shall be on site at all times during the Work.

II. General Conditions: See Attachment D

III. Special Terms & Conditions

PRECEDENCE IN TERMS

In the event of a conflict, the Special Terms & Conditions shall take precedence.

CONTRACTORS TITLE TO MATERIALS

No materials or supplies for the work shall be purchased by the contractor or by any

subcontractor subject to any security interest, installment or sales contract or any other agreement

or lien by which an interest is retained by the seller or is given to a secured party. The contractor

warrants that he has clear title to all materials and supplies which he uses in the work or for

which he accepts payment in whole or in part.

EXTRA CHARGES NOT ALLOWED

The bidder’s offered price for the work shall include furnishing, delivering and installing the

required equipment; no extra charges shall be allowed.

DELIVERY AND STORAGE

It shall be the responsibility of the contractor to make all arrangements for delivery,

unloading, receiving and storing materials. The owner will not assume any responsibility for

receiving these shipments. Contractor shall check with the owner and make necessary

arrangements for security and storage space if required.

FINAL INSPECTION

At the conclusion of the work, the contractor shall demonstrate to the authorized owner’s

representative that the work is fully operational and certify that it is in compliance with

RFQ 20230978

WJCC Courthouse Parking Lot Repairs

James City County

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contract specifications and codes. Any deficiencies shall be promptly and permanently

corrected by the contractor at the contractor’s sole expense prior to final acceptance of the

work.

WARRANTY

The contractor agrees that the goods or services furnished under any award resulting from this

solicitation shall be covered by the most favorable commercial warranties the contractor gives

any customer for such goods or services and that the rights and remedies provided therein are in

addition to and do not limit those available to the Owner by any other clause of this solicitation.

A copy of this warranty should be furnished with the bid. At a minimum, all materials,

equipment and labor shall be fully guaranteed by the contractor against defects resulting from

the use of inferior materials, equipment, or workmanship for one (1) year from the date of final

acceptance of the entire project by the owner in writing.

The contractor warrants that, unless otherwise specified, all materials and equipment

incorporated in the work under the contract shall be new, in first class condition, and in

accordance with the contract documents. The contractor further warrants that all workmanship

shall be of the highest quality and in accordance with contract documents and shall be

performed by persons qualified at their respective trades. Defects discovered during the

warranty period shall be corrected by the contractor to the Owner’s satisfaction, at no cost to the

Owner and shall be subject to the provisions of this clause to the same extent as materials

initially delivered.

WORK SITE DAMAGES

Any damage to existing utilities, equipment or finished surfaces resulting from the performance

of this contract shall be repaired to the Owner’s satisfaction at the contractor’s expense.

SUPERINTENDENCE BY CONTRACTOR

The contractor shall have a competent foreman or superintendent, satisfactory to the Owner, on

the job site at all times during the progress of the work. The contractor shall be responsible for

all construction means, methods, techniques, sequences, and procedures, for coordinating all

portions of the work under the contract except where otherwise specified in the contract

documents, and for all safety and worker health programs and practices. The contractor shall

notify the owner, in writing, of any proposed change in superintendent including the reason

therefore prior to making such change.

USE OF PREMISES AND REMOVAL OF DEBRIS:

The contractor shall:

Perform his contract in such a manner as not to interrupt or interfere with the operation of any

existing activity on the premises or with the work of any contractor;

Store his apparatus, materials, supplies, and equipment in such orderly fashion at the site of the

work as will not unduly interfere with the progress of his work or the work of any other

contractor; and Place upon the work or any part thereof only such loads as are consistent with the

safety of that portion of the work.

The contractor expressly undertakes, either directly or through his subcontractor(s), to effect all

cutting, filling, or patching of his work required to make the same conform to the drawings and

RFQ 20230978

WJCC Courthouse Parking Lot Repairs

James City County

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specifications, and, except with the consent of the owner, not to cut or otherwise alter the work

of any other contractor. The contractor shall not damage or endanger any portion of the work or

premises, including existing improvements, unless called for by the contract.

The contractor expressly undertakes, either directly or through his subcontractor(s), to clean up

frequently all refuse, rubbish, scrap materials, and debris caused by his operations, to the end

that at all times the site of the work shall present a neat, orderly, and workmanlike appearance.

No such refuse, rubbish, scrap material, and debris shall be left within the completed work nor

buried on the building site, but shall be removed from the site and properly disposed of in a

licensed landfill or otherwise as required by law.

The contractor expressly undertakes, either directly or through his subcontractor(s), before

final payment, to remove all surplus material, false work, temporary structures, including

foundations thereof, plants of any description and debris of every nature resulting from his

operations and to put the site in a neat, orderly condition; to thoroughly clean and leave

reasonably dust free all finished surfaces including all equipment, piping, etc., on the interior

of all buildings included in the contract; and to thoroughly clean all glass installed under the

contract including the removal of all paint and mortar splatters and other defacements. If a

contractor fails to clean up at the completion of the work, the owner may do so and charge for

costs thereof to the contractor.

SAFETY

The Contractor shall be responsible for initiating, maintaining and supervising all safety

precautions and programs in connection with the work.

The Contractor shall submit a Safety Certification Form that includes the following

information:

A. The name and phone number of the individual who will be responsible to

ensure all applicable safety procedures are followed and personal protective

equipment is used on the project site.

B. The name and phone number of the individual who should be contacted in the

event of an emergency.

C. A copy of the Safety Certification Form is included as Attachment B.

WORK PERFORMANCE

The Contractor shall perform the work in accordance with manufacturer’s recommendations

and specifications.

CONTRACTOR RESPONSIBILITIES

Employees of the contractor must be able to work within a public setting without creating a

disruption and conform to all policies, rules and regulations. Contractor shall require that their

employees to be courteous at all times and not to use loud or profane language. Contractor shall

require that its employees shall not trespass, loiter, cross property to adjoining premises, or

tamper with property not covered by the contract resulting from this solicitation.

The Contractor shall be solely responsible for job site conditions and completely supervising

and directing the work under this contract and all subcontractors that he may utilize.

Subcontractors who perform work under this contract shall be responsible to the Contractor. The

RFQ 20230978

WJCC Courthouse Parking Lot Repairs

James City County

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Williamsburg-James City County (WJCC) Courthouse Parking Lot Repairs

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See also