Request for Proposal (RFP) - Cultural Resources Services

Agency: Lewis County
State: Washington
Type of Government: State & Local
  • B - Special Studies and Analyses - Not R&D
Posted: Apr 28, 2020
Due: May 29, 2020
Publication URL: To access bid details, please log in.
Information Name Request for Proposal (RFP) - Cultural Resources Services Call Date April 27, 2020 Bids due May 29, 2020, 5 p.m. CRP Number Notes/Conditions For more information about the project and submittal requirements contact Ann at 360-740-1440 or Engineer's Estimate Projected Award Date None

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Request for Proposal (RFP)
Annual Cultural Resources Services
Lewis County Department of Public Works solicits interest from consultants who wish to be
evaluated and considered to provide Countywide Annual Cultural Resources Services. This will
include but is not limited to upcoming Federal Highway Administration (FHWA) funded projects,
Federal Emergency Management (FEMA) funded projects, U.S. Department of Housing and
Urban Development (HUD) funded projects, and Lewis County Transportation Improvement
Program (TIP) projects. The agreement(s) will be for one (1) year in duration with an option to
extend for an additional year by mutual agreement. The agreement amount is not anticipated to
exceed $100,000. If necessary, the agreement may be supplemented for additional time and/or
money by mutual agreement.
Project Description
Lewis County Public Works has three upcoming projects which will receive funds from FHWA.
These projects (2019 County Safety Program – Phase II, Harrison Avenue Improvements, and
Centralia Alpha Road Improvements) may require cultural resources surveys.
The 2019 County Safety Program – Phase II will include slope flattening, shoulder widening and
installation and replacement of guardrail. Proposed work will occur along Centralia Alpha Road
from MP 0.01 to 0.17, along Rogers Road from MP 0.10 to 0.23, MP 0.66 to 0.74, and MP 1.20
to 1.35, and along Highway 603 from MP 0.36 to 0.40. The legal description is Township 14 N,
Range 2 W, Section 16; Township 13 N, Range 2 W, Section 8; Township 13 N, Range 2 W,
Sections 9, 16, and 17; and Township 13, Range 3 W, Sections 1 and 2, Willamette Meridian.
(Figures 1-5).
The Harrison Avenue Improvements will include widening the roadway to accommodate future
development. Proposed work will include roadway widening, installation of sidewalks,
intersection improvements, and the installation and upgraded of signage and other traffic control
devices as well as safety and drainage improvements. Work will occur along Harrison Avenue
from MP 0.548 to 2.544; legal description Township 15 North, Range 2 West, Section 31 and
Township 15 North, Range 3 West, Sections 25 and 36, Willamette Meridian (Figures 6 and 7).
The Centralia Alpha Road Road Improvements Project will include slope stabilization,
improvements to the horizontal/vertical alignment, intersection improvements, roadway
widening, resurfacing with hot mix asphalt, installation of guardrail, replacement of a fish barrier
with a fish passable structure, stormwater improvements, and installation/upgrade of traffic
control devices. This project is located from MP 10.6 to 11.85 on Centralia-Alpha Road; legal
description Township 13 North, Range 1 West, Sections 11 and 12, Willamette Meridian (Figure
The Lewis County Fire District #3 Fire and Emergency Facility Phase II Construction Project is
partially funded through the Washington State Community Development Block Grant program
with federal funds provided by HUD. Work will include the construction of a 55 foot (ft) by 55 ft
building which would accommodate two offices, two restrooms, two firefighter sleeping rooms
for 24/7 response, a kitchen, a storage room, and a community meeting/training room. The
proposed project is located on Parcel 029346001001 at 238 Mossyrock Road E in Lewis
County, WA; legal description Township 12 North, Range 3 East, Section 18 of the Willamette
Meridian (Figure 9).
In addition to the FHWA projects, FEMA projects, and HUD projects the projects listed in our
current Transportation Improvement Program (TIP), that may require Cultural Resource
services, will be included in this request. The current Lewis County TIP is available for review at
The successful consultant will provide the services listed under the General Scope of Services,
and as determined appropriate by Lewis County, on upcoming projects. All projects will include
cooperative project development and management with Lewis County.
Scope of Work
The selected consultant is to provide Annual Cultural Resources Services on public works
projects. This may include but is not limited to providing Cultural Resources
Assessments/Surveys, Archaeological Excavation Permits, Project Specific Monitoring Plans,
Construction Monitoring, and Monitoring Reports.
General Scope of Services:
A) Cultural Resources Assessment – compile background information on the natural and
cultural setting of an area as well as review an overview of existing information provided
by previous cultural resources investigations in the project vicinity. This should include
an assessment of potential project effects on cultural resources.
B) Cultural Resource Survey – perform a Cultural Resource Survey based on the APE or
API approved by the Department of Archaeology and Historic Preservation (DAHP).
Disseminate the field data to produce a Cultural Resources Survey Report that conforms
to all the requirements of 36 CFR Part 800.11(d) and (e),adheres to DAHP’s Survey and
Inventory Standards and USACE 106 Standards. The report shall contain diagrams and
plans illustrating the work and results of archaeological investigations, including maps of
specific locations of field inspections and sampling showing shovel test locations,
transect paths, surface cultural resources, and prominent features.
C) State Archaeological Excavation Permit - work with the DAHP to obtain a State
Archaeological Excavation Permit. This permit application shall follow the requirements
stipulated by state law under RCW 27.44/27.53 and WAC 25-48-060. The proposed
permit application must include at a minimum:
1) The required cover sheet provided on the DAHP website:
2) Sufficient background information and summary of previous field investigation,
research, and data gaps about the site(s) proposed for excavation.
3) The nature and extent of the work proposed.
4) Summary of the environmental setting and depositional context.
5) An artifact inventory plan detailing the character of the expected data categories to
be recovered including proposed methods of inventorying, cleaning, stabilizing and
curating recovered specimens consistent with the Secretary of the Interior’s
standards for archaeological curation in 36 C.F.R. Part 79.
6) An unanticipated discoveries plan in the event that human remains are discovered.
7) A professional, scientific research design.
8) A list of those responsible for conducting monitoring/removal of artifacts as well as
those responsible for carrying out the terms and conditions of the permit.
9) Financial evidence of the applicant’s ability to conduct the proposed work.
10) A plan for site restoration following excavation activities.
11) A site security plan to assure the protection of the site and its contents.
12) A public participation plan detailing the extent of public involvement and
dissemination of project results to the public.
13) Disclosure by the applicant of any previous violation of this chapter or any federal or
state law regulating archaeological objects or sites, historic archaeological resources,
glyptic/painted records, or native Indian cairns or graves.
14) Mention that if artifacts are found, they will be documented, recovered, prepared and
curated at the Burke Museum.
D) Project Specific Monitoring Plans – a monitoring and discovery plan shall be developed
to assist Lewis County in responding to any archaeological materials unearthed during
project construction. This plan shall include a brief description of the natural and cultural
setting of the project, types of archaeological materials that might be encountered, a
description of the role of the archaeological monitor, an assessment of potential
discovery of archaeological and/or human remains, and notification protocols and
setbacks to be implemented upon the discovery of either.
E) Construction Monitoring – conduct archaeological monitoring for project-related ground
disturbing activities. Archaeologist shall monitor project-related ground disturbance,
record daily progress of the construction and monitoring work, and coordinate with the
Public Works Project Manager or inspector regarding the construction schedule. If
archaeological materials are encountered, the archaeologist shall implement the
protocols and procedures outlined in the monitoring and discovery plan.
F) Monitoring Reports – an archaeological monitoring report shall be prepared once
construction monitoring is complete. This report shall include a project description,
methods, results of archaeological monitoring, and any technical recommendations.
Interested consultants shall provide a statement of qualifications, experience and extent of
involvement for the assigned personnel on similar projects. The proposal shall include the
project name, description and contact information for each project. The proposal shall be
limited to ten (10) pages (sheets of paper), double sided if needed.
Submittals will be evaluated and ranked equal weight for the following criteria: 1) Qualification of
key personnel; 2) Relevant experience; 3) Availability and response time; and 4) Costs
associated with Services. Cost breakdown should include hourly rates per Classification along
with fixed fee and overhead.
Lewis County is an equal opportunity and affirmative action employer. Disadvantaged, minority,
and women-owned firms are encouraged to submit proposals.
Firms desiring consideration shall submit four copies of a complete proposal packet to Josh
Metcalf, Director at Lewis County Public Works, 2025 NE Kresky Avenue, Chehalis, WA 98532,
by 5:00 PM on May 29, 2020.
For more information about the project and submittal requirements contact Ann at 360-740-1440
The Recipient, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of
Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally-
assisted programs of the Department of Transportation issued pursuant to such Act, herby
notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this
advertisement, disadvantaged enterprises as defined at 49 CFR Part 26 will be afforded full
opportunity to submit bids in response to this invitation and will not be discriminated against on
the grounds of race, color, national origin, or sex in consideration for an award.
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