Soil Removal and Replacement from East Washington Avenue Traffic Medians 2018

Agency: State Government of Wisconsin
State: Wisconsin
Type of Government: State & Local
Category:
  • 99 - Miscellaneous
Posted: Sep 24, 2018
Due: Oct 15, 2018
Solicitation No: 8769-0-2018-BP
Publication URL: To access bid details, please log in.
View Bid
Solicitation Reference #: 8769-0-2018-BP
Title: Soil Removal and Replacement from East Washington Avenue Traffic Medians 2018
Available Date: 9/24/2018
Due Date: 10/15/2018 2:00:00 PM
Are faxed Bids acceptable? No
Are e-mailed bids acceptable? No
Bid Synopsis: Soil Removal and Replacement from East Washington Avenue Traffic Medians 2018
Agency Contact: Mary Richards, Phone: 608-266-4026 Fax: 608-266-5948
Documents:
8769-0-2018-BP Soil Removal and Replacement from East Washington Avenue Traffic Medians 2018.pdf 9/21/2018
NIGP Codes
Code Description
91223 Construction, General (Backfill Services, Digging, Ditching, Road Grading, Rock Stabilization, etc.)
91244 Excavation Services
98836 Grounds Maintenance: Mowing, Edging, Plant (Not Tree) Trimming, etc.
98852 Landscaping (Including Design, Fertilizing, Planting, etc., But Not Grounds Maintenance or Tree Trimming Services)
98863 Park Area Construction/Renovation
98889 Weed and Vegetation Control (Including Trees, Shrubs and Aquatic Weed Control)
Revision History

Attachment Preview

CITY OF MADISON
REQUEST FOR BIDS
RFB #: 8769-0-2018-BP
Title: Soil Removal and Replacement from East Washington
Avenue Traffic Medians 2018
City Agency: Engineering
Due Date: Monday, October 15, 2018
2:00 PM CST
REQUEST FOR BIDS
RFB # 8769-0-2018-BP
Table of Contents
1
NOTICE TO BIDDERS..................................................................................................................... 1
1.1 Summary............................................................................................................................. 1
1.2 Important Dates................................................................................................................... 1
1.3 Format ................................................................................................................................. 1
1.4 Labeling............................................................................................................................... 1
1.5 Delivery of Bids ................................................................................................................... 1
1.6 Appendix A: Standard Terms & Conditions ........................................................................ 2
1.7 Appendix B: Sample Contract for Purchase of Services .................................................... 2
1.8 Affirmative Action Notice ..................................................................................................... 2
1.9 Multiple Bids ........................................................................................................................ 2
1.10 City of Madison Contact Information................................................................................... 2
1.11 Inquiries, Clarifications, and Exceptions ............................................................................. 3
1.12 Addenda .............................................................................................................................. 3
1.13 Bid Distribution Networks .................................................................................................... 3
1.14 Local Vendor Preference .................................................................................................... 4
1.15 Oral Presentations/Site Visits/Meetings.............................................................................. 4
1.16 Acceptance/Rejection of Bids ............................................................................................. 4
1.17 Withdrawal or Revision of Bids ........................................................................................... 4
1.18 Non-Material and Material Variances.................................................................................. 4
1.19 Public Records .................................................................................................................... 4
1.20 Usage Reports .................................................................................................................... 5
1.21 Partial Award ....................................................................................................................... 5
1.22 Tax Exempt ......................................................................................................................... 5
1.23 Cooperative Purchasing...................................................................................................... 5
1.24 Bidders Responsibility......................................................................................................... 6
2
DESCRIPTION OF SERVICES/COMMODITIES ............................................................................ 7
2.1 Scope of Work..................................................................................................................... 7
2.2 Term .................................................................................................................................... 7
3
SPECIAL PROVISIONS AND BID ITEMS....................................................................................... 8
3.1 Special Provisions............................................................................................................... 8
3.2 BID ITEM 90001 EXCAVATION OF EXISTING TOPSOIL INCLUDING ALL PLANT
MATERIAL ....................................................................................................................................... 8
3.3 BID ITEM 90002 SUPPLY AND INSTALL NEW CLEAN TOPSOIL................................... 8
3.4 BID ITEM 90003 PROVIDE AND INSTALL SHREDDED BARK MULCH.......................... 9
4
REQUIRED INFORMATION AND CONTENT OF BIDS ............................................................... 10
Form A:Signature Affidavit
Form B: Receipt of Forms and Submittal Checklist
Form C: Vendor Profile
Form D: Fee Bid
Form E: References
Appendix A: Standard Terms & Conditions
Appendix B: Contract for Purchase of Services
Attachment A: Aerial Maps of East Washington Avenue
Attachment B: Google Street View
Page i
REQUEST FOR BIDS
RFB # 8769-0-2018-BP
1
NOTICE TO BIDDERS
1.1 Summary
The City of Madison Engineering (“City”) is soliciting Bids from qualified vendors for Soil Removal and
Replacement from East Washington Aveune Traffic Medians 2018. Vendors submitting Bids (“Bidders”)
are required to read this Request for Bids (“RFB”) in its entirety and follow the instructions contained
herein.
1.2 Important Dates
Deliver Bids no later than the due time and date indicated below. The City will reject late Bids:
Issue Date:
Questions Due Date:
Answers Posted Date:
Due Date:
Monday, September 24, 2018
Wednesday, Ocober 3, 2018
Friday, October 5, 2018
Monday, October 15, 2018, 2:00 PM CST
1.3 Format
The City will not consider illegible Bids.
Elaborate Bids (i.e., expensive artwork) beyond that sufficient to present a complete and effective Bid, are
not necessary or desired.
The City is requesting bids in one of the following formats: Electronic or Physical. Electronic versions less
than 20MB should be emailed to the address in section 1.5.
Complete and return Forms A through E to City of Madison Purchasing Services by Monday, October 15,
2018, 2:00 PM CST.
1.4 Labeling
All Bids must be clearly
labeled:
Bidder’s Name and Address
RFB #: 8769-0-2018-BP
Title: Soil Removal and Replacement from East Washington Aveune
Traffic Medians 2018
Due: Monday, October 15, 2018, 2:00 PM CST
All email correspondence must include RFB #8769-0-2018-BP in the subject line.
1.5 Delivery of Bids
Delivery of hard copies to:
City of Madison Purchasing Services
City County Building, Room 407
210 Martin Luther King Jr. Blvd.
Madison, WI 53703
Delivery of electronic copy to: via email to bids@cityofmadison.com
or on a commonly used media with the hard copies.
Bids must be delivered as instructed. Deliveries to other City departments and/or locations may result in
disqualification.
Page 1
REQUEST FOR BIDS
RFB # 8769-0-2018-BP
Note: When mailing your response via a third party delivery service, the outside of the packaging MUST
be clearly marked with the RFB name and number. This ensures that the bid can be delivered to the
correct purchasing agent without having to open the bid.
1.6 Appendix A: Standard Terms & Conditions
Bidders are responsible for reviewing this attachment prior to submission of their Bids. City of Madison
Standard Terms and Conditions are the minimum requirements for the submission of Bids.
1.7 Appendix B: Sample Contract for Purchase of Services
Bidders are responsible for reviewing this attachment prior to submission of their Bids. The Sample
Contract for Purchase of Services shall serve as the basis of the contract resulting from this RFB. The
terms of this template contract shall become contractual obligations following award of the RFB. By
submitting a Bid, Bidders affirm their willingness to enter into a contract containing these terms.
1.8 Affirmative Action Notice
If Contractor employs 15 or more employees and does aggregate annual business with the City of
$25,000 or more for the calendar year in which the PO and/or Contract takes effect, Contractor shall file,
within thirty (30) days from the PO/Contract effective date and BEFORE RELEASE OF PAYMENT, an
Affirmative Action Plan (www.cityofmadison.com/dcr/aaFormsVS.cfm) designed to ensure that the
Contractor provides equal employment opportunity to all and takes affirmative action in its utilization of
applicants and employees who are women, minorities and/or persons with disabilities. The Model
Affirmative Action Plan for Vendors, Request for Exemption form, and instructions are available at:
www.cityofmadison.com/dcr/aaForms.cfm or by contacting a Contract Compliance Specialist at the City of
Madison Affirmative Action Division at (608) 266-4910.
Contractor shall also allow maximum feasible opportunity to small business enterprises to compete for
any subcontracts entered into pursuant to this PO/Contract.
Job postings: If Contractor employs 15 or more employees, regardless of dollar amount, Contractor must
notify the City of all external job openings at locations in Dane County, WI and Contractor agrees to
interview candidates referred by the City or its designee. Job posting information is available at:
www.cityofmadison.com/dcr/aaJobSkillsBank.cfm.
The complete set of Affirmative Action requirements for this purchase can be found in paragraph 20 of
Appendix A – Standard Terms and Conditions and, if applicable, in paragraph 13 of Appendix B –
Sample Contract for Purchase of Services.
1.9 Multiple Bids
Multiple Bids from Bidders are permitted; however, each must fully conform to the requirements for
submission. Bidders must sequentially label (e.g., Bid #1, Bid #2) and separately package each Bid.
Bidders may submit alternate pricing schemes without having to submit multiple Bids.
1.10 City of Madison Contact Information
The City of Madison
Engineering is the procuring
agency:
Carissa Wegner
City of Madison Engineering
PH: (608) 261-9822
cwegner@cityofmadison.com
Page 2
REQUEST FOR BIDS
RFB # 8769-0-2018-BP
The City of Madison
Purchasing Services
administers the procurement
function:
Brian Pittelli
Purchasing Services
City-County Bldg, Room 407
210 Martin Luther King, Jr. Blvd.
Madison, WI 53703-3346
PH: (608) 267-4969
FAX: (608) 266-5948
bpittelli@cityofmadison.com
For questions regarding
Affirmative Action Plans please
contact:
Contract Compliance
Department of Civil Rights
City-County Bldg., Room 523
210 Martin Luther King, Jr. Blvd.
Madison, WI 53703
PH: (608) 266-4910
dcr@cityofmadison.com
The City employs spam filtering that occasionally blocks legitimate emails, holding them in ‘quarantine” for
four calendar days. The contacts listed in this RFB will acknowledge all emails received. Bidders not
receiving acknowledgement within twenty-four hours shall follow-up via phone with specific information
identifying the originating email address for message recovery.
1.11 Inquiries, Clarifications, and Exceptions
Bidders are to raise any questions they have about the RFB document without delay. Direct all questions,
in writing, to the Purchasing Services administrator listed in Section 1.10.
Bidders finding any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this
RFB document shall immediately notify the Buyer and request clarification. In the event that it is
necessary to provide additional clarification or revision to the RFB, the City will post addenda – see 1.12
below. Bidders are strongly encouraged to check for addenda regularly.
Bids should be as responsive as possible to the provisions stated herein. A prospective vendor may take
“exception” to bid terms, conditions, specifications and dates stated within the bid package. However, the
City of Madison reserves the right to disqualify any and all bids submitted which include exceptions, if
deemed not in the City’s best interests.
1.12 Addenda
In the event that it is necessary to provide additional clarification or revision to the RFB, the City will post
addenda to its Bids distribution websites – see 1.13 below. It is the Bidders responsibility to regularly
monitor the websites for any such postings. Bidders must acknowledge the receipt of any addenda on
Form B. Failure to retrieve addenda and include their provisions may result in disqualification.
1.13 Bid Distribution Networks
The City of Madison posts all Request for Bids, addenda, tabulations, awards and related
announcements on two distribution networks – VendorNet and DemandStar. The aforementioned
documents are available exclusively from these websites. It is the Bidders responsibility to regularly
monitor the bid distribution network for any such postings. Bidders failure to retrieve such addenda and
incorporate their appropriate provisions in their response may result in disqualification. Both sites offer
free registration to City Bidders.
State of Wisconsin
VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
Page 3
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