20-026-ITB 20-026-ITB DI Water System Parts & Maintenance

Agency: State Government of Virginia
State: Virginia
Type of Government: State & Local
Category:
  • J - Maintenance, Repair, and Rebuilding of Equipment
Posted: Sep 10, 2019
Due: Sep 20, 2019
Solicitation No: IFB 20-026-ITB-2
Publication URL: To access bid details, please log in.
IFB 20-026-ITB-2
  • 20-026-ITB 20-026-ITB DI Water System Parts & Maintenance
  • Status: Open
  • Time Left:9 days, 18 hours
  • Closing: 9/20/19 1:00 PM
  • Issued: 8/30/19 11:38 AM
  • Last Amended: 9/10/19
  • Buyer:Tomeka Price
  • tprice@arlingtonva.us
  • 703-228-7176

  • Issued By:Arlington County Government
  • Type:Invitation for Bids (IFB)
  • Category:Supplies - Non-Technology
  • Work Location: Arlington County
  • Web Address:
  • Pre-Bid Conference:
  • Open Responses:
  • Description:The provision of deionized water system parts and maintenance for Lab analysis
  • Amendment/Cancellation Information:Addendum No. 1 - changes the bid opening date

Attachments
Attachment Size Description Posted On Type
20-026-ITB Deionized Water System Parts and Maintenance - Final.pdf (817.24 KB) 20-026-ITB Deionized Water System Parts and Maintenance 08/30/19 Solicitation
Addendum No. 1 - 20-026-ITB Deionized Water System Parts and Maintenance.pdf (372.61 KB) Addendum No. 1 - 20-026-ITB Deionized Water System Parts and Maintenance 09/10/19 Solicitation

Attachment Preview

ARLINGTON COUNTY, VIRGINIA
OFFICE OF THE PURCHASING AGENT
2100 CLARENDON BOULEVARD, SUITE 500
ARLINGTON, VA 22201
(703) 228-3410
INVITATION TO BID NO. 20-026-ITB
SEALED BIDS WILL BE RECEIVED IN HAND IN THE OFFICE OF THE BID CLERK, SUITE 511, 2100 CLARENDON
BOULEVARD, ARLINGTON, VIRGINIA 22201, UNTIL 1:00 P.M. ON THE 13TH DAY OF SEPTEMBER 2019 FOR:
Deionized (DI) Water System Parts and Maintenance
For the provision of deionized water system parts and maintenance for Lab analysis
At the time, date and place stated above, bids will be publicly opened.
NOTICE: ANY BIDDER ORGANIZED AS A STOCK OR NONSTOCK CORPORATION, LIMITED LIABILITY
COMPANY, BUSINESS TRUST OR LIMITED PARTNERSHIP, OR REGISTERED AS A LIMITED LIABILITY
PARTNERSHIP, MUST BE AUTHORIZED TO TRANSACT BUSINESS IN THE COMMONWEALTH OF VIRGINIA
PRIOR TO SUBMITTING A BID (REFER TO AUTHORITY TO TRANSACT BUSINESS SECTION OF THE
SOLICITATION FOR FURTHER INFORMATION).
Arlington County reserves the right to reject any and all bids, cancel this solicitation, and waive any
informalities as defined in the Arlington County Purchasing Resolution.
Arlington County, Virginia
Office of the Purchasing Agent
Tomeka D. Price, VCA
Procurement Officer
tprice@arlingtonva.us
TABLE OF CONTENTS
I. INFORMATION FOR BIDDERS................................................................................................................ 3
II. SCOPE OF SERVICES .............................................................................................................................. 9
III. CONTRACT TERMS AND CONDITIONS ................................................................................................ 11
V. ATTACHMENTS AND FORMS .............................................................................................................. 25
B I D F O R M .................................................................................................................................... 26
I. INFORMATION FOR BIDDERS
1. QUESTIONS AND ADDENDA
All communications relating to this solicitation must be e-mailed to Tomeka Price in the Office of the
Purchasing Agent, at tprice@arlingtonva.us. For a question to be considered, the subject line of the e-
mail must state the following: ITB No. 20-026-ITB Deionized Water System Parts and Maintenance
Questions. Questions should be succinct and must include the submitter’s name, title, company name,
company address, and telephone number. Prior to the award of a contract resulting from this solicitation,
bidders are prohibited from contacting any County staff other than those assigned to the Office of the
Purchasing Agent.
QUESTIONS REGARDING THE ORIGINAL SOLICITATION MUST BE SUBMITTED BY SEPTEMBER 6, 2019, AT
3:00 PM EASTERN TIME TO BE CONSIDERED FOR AN ADDENDUM.
If any questions or responses require revisions to this solicitation, such revisions will be by formal
Addendum only. Bidders are cautioned not to rely on any written, electronic, or oral representations made
by any County representative or other person, including the County’s technical contact, that appear to
change any portion of the solicitation unless the change is subsequently ratified by a written Addendum
to this solicitation issued by the Office of the Purchasing Agent.
2. INTEREST IN MORE THAN ONE BID AND COLLUSION
Reasonable grounds for believing that a Bidder is interested in more than one bid for a solicitation,
including both as a Bidder and as a subcontractor for another Bidder, or that collusion exists between two
or more Bidders, will result in rejection of all affected bids. However, an individual or entity acting only as
a subcontractor may be included as a subcontractor on bids of two or more different Bidders. Bidders
rejected under the above provision will also be disqualified if they respond to a re-solicitation for the same
work.
3. TRADE SECRETS OR PROPRIETARY INFORMATION
Trade secrets or proprietary information that a bidder or contractor submits in connection with a
procurement transaction may be exempted from public disclosure under the Virginia Freedom of
Information Act (“VFOIA”). However, the bidder or contractor must invoke VFOIA protection clearly and
in writing on the Bid Form for County review. The Bid Form must include at least the following: (1) the
data or other materials sought to be protected and (2) specific reasons why the material is confidential or
proprietary. It is the bidder’s sole responsibility to defend such exemptions if challenged in a court of
competent jurisdiction.
4. DEBARMENT STATUS
The Bidder must indicate on the Bid Form whether it or any of its principals is currently debarred from
submitting bids to the County or to any other state or political subdivision and whether the Bidder is an
agent of any person or entity that is currently debarred from submitting bids to the County or to any other
state or political subdivision. An affirmative response may be considered grounds for rejection of the bid.
5. AUTHORITY TO TRANSACT BUSINESS
Any Bidder organized as a stock or nonstock corporation, limited liability company, business trust, or
limited partnership or registered as a registered limited liability partnership must be authorized to
transact business in the Commonwealth of Virginia as a domestic or foreign business entity if so required
by Title 13.1 or Title 50 of the Code of Virginia, or as otherwise required by law. The proper and full legal
name of the entity and the identification number issued to the Bidder by the Virginia State Corporation
Commission must be included on the Bid Form. Any Bidder that is not required to be authorized to transact
business in the Commonwealth must include in its bid a statement describing why the Bidder is not
required to be so authorized. The County may require a Bidder to provide documentation that 1) clearly
identifies the complete name and legal form of the entity and 2) establishes that the entity is authorized
by the State Corporation Commission to transact business in the Commonwealth of Virginia. Failure of a
Bidder to provide such documentation will be a ground for rejection of the bid or cancellation of any
award. For further information refer to the Commonwealth of Virginia State Corporation Commission
website at: www.scc.virginia.gov.
6. ARLINGTON COUNTY BUSINESS LICENSES
The successful Bidder must comply with the provisions of Chapter 11 (“Licenses”) of the Arlington County
Code, if applicable. For information on the provisions of that Chapter and its applicability to this
solicitation, contact the Arlington County Business License Division, Office of the Commissioner of the
Revenue, at 2100 Clarendon Blvd., Suite 200, Arlington, Virginia, 22201, tel. (703) 228-3060, or e-mail
mailto: business@arlingtonva.us.
7. ESTIMATED QUANTITIES/NON-EXCLUSIVITY OF CONTRACTOR
The contract that will result from this solicitation will not obligate the County to purchase a specific
quantity of items during the Contract Term. Any quantities that are included in the contract documents
are the present expectations the County for the period of the contract, and the County is under no
obligation to buy that, or any, amount as a result of having provided this estimate or of having had any
normal or otherwise measurable requirement in the past. The County may require more goods than the
estimated annual amount, and any such additional quantities will not give rise to any claim for
compensation other than at the unit prices and/or rates specified in the contract.
The items covered by this contract may be or become available under other County contract(s), and the
County may determine that it is in its best interest to procure the items through such other contract(s).
The County does not guarantee that the selected contractor will be the exclusive provider of the goods
covered by the resulting contract.
8. BID FORM SUBMISSION
The Bidder must submit one hard copy of the bid containing an original longhand signature on the Bid
Form. The Bidder must also submit one electronic copy of the bid on a Flash Drive. The electronic copy
must be identical to the hard copy. The County may not include in its evaluation any items contained in
the hard copy of the bid but missing from the electronic bid or vice versa.
The Bidder must, no later than the deadline specified in this solicitation, submit its original bid by hand,
courier or mail in a sealed envelope or package to:
Arlington County Government
Office of the Bid Clerk
Suite 511
2100 Clarendon Boulevard,
Arlington, Virginia, 22201
The exterior of the envelope or package must indicate the name of the bidder, the scheduled bid opening
date and time, and the number of the Invitation to Bid. Bids submitted by facsimile or electronically will
not be accepted.
Timely submission is solely the responsibility of the bidder. The County will reject bids received after the
deadline. A bid may be rejected if the Bid Form is not signed in the designated space by a person
authorized to legally bind the bidder.
Modification of or additions to the Bid Form may be cause for rejection of the bid; however, Arlington
County reserves the right to decide in its sole discretion whether to reject such a bid as nonresponsive. As
a precondition to bid acceptance, Arlington County may request that a bidder withdraw or modify any
such modifications or additions which do not affect quality, quantity, price, or delivery.
Bids and all documents submitted to Arlington County by a bidder become the property of the County
upon receipt.
9. BIDDER CERTIFICATION
Submission of a signed Bid Form is certification by the respective bidder that it is registered with the
Virginia State Corporation Commission, if applicable, it is the legal entity authorized to enter into an
agreement with the County, and that it will accept any award made to it as a result of the submission.
10. ERRORS IN EXTENSION
If the unit price and the extension price differ, the unit price will prevail.
11. EXCEPTIONSAND NONCONFORMING TERMS AND CONDITIONS
A bid must conform to the terms and conditions of this solicitation and may not contain alternate terms
and conditions. The County may permit a Bidder to withdraw any alternate terms or conditions before
the County’s determination of nonresponsiveness.
12. DISCOUNTS
Discounts for the County’s on-time payment of invoices are allowed, but the County will not consider the
discount when evaluating bid prices or awarding the contract.
13. BIDDERS’ RESPONSIBILITY TO INVESTIGATE
Before submitting a bid, each bidder must make all investigations necessary to ascertain all conditions
and requirements affecting the full performance of the contract and to verify any representations made
by the County upon which the bidder will rely. No pleas of ignorance of such conditions and requirements
will relieve the successful bidder from its obligation to comply in every detail with all provisions and
requirements of the contract or will be accepted as a basis for any claim for any monetary consideration
on the part of the successful bidder.
14. EXPENSES INCURRED IN PREPARING BID
All expenses related to a bid are the sole responsibility of the bidder.
15. INCOMPLETE DOCUMENTS
Each bidder is responsible for having determined the accuracy and/or completeness of the solicitation
documents upon which it relied in making its bid, and has an affirmative obligation to notify the Arlington
County Purchasing Agent immediately upon discovery of an apparent or suspected inaccuracy, error in,
or omission of any pages, drawings, sections, or addenda whose omission from the documents was
apparent from a reference or page numbering or other indication in the solicitation documents.
If a bidder downloads an electronic version of the solicitation documents, that potential bidder is
responsible for determining the accuracy and/or completeness of the electronic documents and ensuring
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.
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