Ft. Pickett MWR Leisure Center

Agency: State Government of Virginia
State: Virginia
Type of Government: State & Local
Category:
  • 89 - Subsistence (Food)
Posted: Mar 13, 2019
Due: Apr 19, 2019
Solicitation No: RFP 123: 19-004-1
Publication URL: To access bid details, please log in.
RFP 123: 19-004-1
  • Ft. Pickett MWR Leisure Center
  • Small Business Set-Aside Award Priority
  • Status: Open
  • Time Left:36 days
  • Closing: 4/19/19 3:00 PM
  • Issued: 3/13/19 8:12 AM
  • Last Amended:
  • Buyer:Jason Bragg
  • jason.w.bragg.nfg@mail.mil
  • 434-298-5956

  • Issued By:Department of Military Affairs
  • Type:Request for Proposals (RFP)
  • Category:Non-Professional Services - Non-Technology
  • Work Location: Bldg 2403, Ft. Pickett, Blackstone, VA 23824
  • Web Address:
  • Pre-Bid Conference: 3/20/19 10:00 AM Mandatory Pre-Proposal Conference
  • Open Responses:
  • Description:The purpose of this Request for Proposal (RFP) is to solicit sealed proposals to establish a contract through competitive negotiations with a qualified source to provide (Furnish, Install, Operate, Manage and Maintain) a Leisure/Recreation Center with Snack Bar for the Army National Guard maneuver Training Center (ARNG-MTC), Morale, Welfare and Recreation (MWR) facility.

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RFP19-004 MWR.pdf (649.59 KB) Ft. Pickett MWR Leisure Center 03/13/19 Solicitation

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REQUEST FOR PROPOSALS (RFP)
RFP# 123:19-004
Issue Date:
RFP# 123: 19-004___
Title: Ft. Pickett MWR Leisure Center
Commodity Code: 96219
Issuing Agency: Department of Military Affairs
Using Agency And/Or Location
Where Work Will Be Performed:
Commonwealth of Virginia_____________
VAFA – State Procurement Office PRN 159
ATTN: VAFA Jason Bragg 19-004 Proposal
Bldg. 316, Ft. Pickett, 10th & Rives Street __
Blackstone, Va. 23824__________________
__Bldg 2403, Ft. Pickett, Blackstone, Va. 23824______
The purpose of this Request for Proposal (RFP) is to solicit sealed proposals to establish a contract through competitive negotiations with a qualified
source to provide (Furnish, Install, Operate, Manage and Maintain) a Leisure/Recreation Center with Snack Bar for the Army National Guard
maneuver Training Center (ARNG-MTC), Morale, Welfare and Recreation (MWR) facility.
Initial Period Of Contract: From May 2019 Through May 2020 (Renewable for four (4) successive one-year periods).
Sealed Proposals Will Be Received Until _03:00PM,_19 April 2019_For Furnishing The Goods/Services Described Herein.
Time and Date
All Inquiries For Information Should Be Directed To: Mr. Jason Bragg__________Phone: (434)298-5956__________.
IF PROPOSALS ARE MAILED, SEND DIRECTLY TO ISSUING AGENCY SHOWN ABOVE. IF PROPOSALS ARE HAND DELIVERED, THEN
DELIVER TO:
______
MTC FT. PICKETT, 10th Street, Blackstone Va. 23824________BLDG 316
Front Desk
_
Street Address
Building
Floor
Room No.
PLEASE NOTE: ALL proposals to be considered shall be received by the Procurement Office in the above address by the closing date and time.
MTC Ft. Pickett mail room does not run on Monday’s, and runs in the early afternoon Tuesday through Friday. The responsibility to ensure proposals
are received before the end time and date is solely and entirely on the offeror. Any and all proposals received after the due date and time will be
stamped “late”, filed unopened, and not considered for award. There is no exception for this requirement. For any questions about ensuring proposals
are received by the Purchasing Office, please contact Mr. Jason Bragg (jason.w.bragg.nfg@mail.mil), or Mrs. Elizabeth Easter
(elizabeth.w.easter.nfg@mail.mil).
In compliance with this Request For Proposals (RFP) and all conditions imposed in this RFP, the undersigned firm hereby offers and agrees to furnish
all goods and services in accordance with the attached signed proposal or as mutually agreed upon by subsequent negotiation, and the undersigned firm
hereby certifies that all information provided below and in any schedule attached hereto is true, correct, and complete.
* Virginia Contractor License No. _____________________ * DSBSD-certified Small Business No. ____________________
Class: __________ Specialty Codes: __________________
Name And Address Of Firm:
________________________________________________
________________________________________________
________________________________________________
_______________________ Zip Code: ________________
eVA Vendor ID or DUNS#: _________________________
Fax Number: ( ) _________________________________
E-Mail Address: __________________________________
Date: ______________________________________
By: ________________________________________
(Signature In Ink)
Name: _____________________________________
(Print Please)
Title: ______________________________________
Telephone Number: ( ) _______________________
* PREPROPOSAL CONFERENCE: A mandatory proposal conference will be held on ___20 March 2019, 10:00 AM at Bldg 2403 (street
address)__. “NO ONE WILL BE ADMITTED AFTER 10:00 AM . Reference Section VII.
* If special ADA accommodations are needed, please contact Jason Bragg at 434-298-5956 by 3/18/2019.
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TABLE OF CONTENTS
DESCRIPTION
SECTION
PAGE NO.
I – PURPOSE………………………………………………………………………………………...3
II – BACKGROUND………………………...………………………………….…………………...3
III – STATEMENT OF NEEDS ……………………………………………….…………………....3
IV – PROPOSAL PREPARATION & SUBMISSION INSTRUCTIONS…….…………………....8
V – EVALUATION & AWARD CRITERIA …………………….……………………………….12
VI – REPORTING AND DELIVERY REQUIREMENTS……….……………………………….12
VII – PRE-PROPOSAL CONFERENCE/SITE VISIT….……………………………………....…12
VIII- PRICING SCHEDULE……………….……….……………………………………………...12
IX – GENERAL TERMS & CONDITIONS ....……………………………………………………13
X – SPECIAL TERMS & CONDITIONS..………………………………………………………...20
XI – ATTACHMENT LIST
A. Vendor Date Sheet…………………………………………………………………….. 26
B. Supplementary General Conditions…………………………………………………… 27
C. Certificate of Insurance………………………………………………………………... 29
D. Request for Taxpayer Identification Numbers & Certification……………………….. 31
E. STATE CORPORATION COMMISSION (SCC) FORM……………………………. 32
F. Pre-Proposal Question Form…………………………………………………………… 33
G. Directions and Map to Leisure Center Site…………………….………………………. 34
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I – PURPOSE
The purpose of this Request for Proposal (RFP) is to solicit sealed proposals to establish a contract through
competitive negotiations with a qualified source to provide (Furnish, Install, Operate, Manage and Maintain) a
Leisure/Recreation Center with Snack Bar for the Army National Guard maneuver Training Center (ARNG-
MTC), Morale, Welfare and Recreation (MWR) facility. The ARNG-MTC comes under the supervision of the
Department of Military Affairs, an agency of the Commonwealth of Virginia. Fort Pickett is located in Blackstone
within Nottoway County, VA.
II – BACKGROUND
A. General:
1. The primary purpose of the ARNG-MTC MWR program is to provide morale, welfare and recreational
services, programs, activities and facilities for all members of the armed forces (active and reserve component)
and their families, retired members of the armed forces and their families, Department of Defense (DoD)
civilians, State of Virginia employees, and to other local users and their families inclusive. The ARNG-MTC
MWR program is a self-supporting, self-sustaining operation, existing solely on locally generated revenue to
support all associated morale, welfare and recreational programs, and activities and designated facilities.
2. The Garrison Commander at the ARNG-MTC MWR has determined that a Leisure Center would
provide a benefit for all service members and their families, retired service members and their families, DoD
civilians, and State of Virginia employees who train, work, or use facilities at Fort Pickett.
B. Site Characteristics:
1. The ARNG-MTC-Ft. Pickett boundaries consist of approximately 40,000 acres (approximately 36,000 acres are
underdeveloped training areas). The built-up cantonment area is approximately 4,000 acres, contains
approximately 490 building structures and houses year round training facilities and offices. The type of building
structures vary from renovated WWII era buildings to modern concrete block and brick construction.
C. Work Force and Training Personnel:
1. The ARNG-MTC-Ft. Pickett (to include all installation tenants activities) employs approximately 750 full and
part time personnel. In addition, approximately 80,000 military and civilians train at the ARNG-MTC facility
annually. It is anticipated that the total population across MTC may increase over time as additional tenant
organizations move operations to Ft. Pickett.
D. Local Population:
1. The local Blackstone/Crewe/Kenbridge, Virginia areas have an estimated population of 13,200 residents.
E. Gross Sales (approximate):
1. Historical Range $375K - $400K per annual, utility cost Range is 1K-2K a month.
III – STATEMENT OF NEEDS
A. General Requirements
During the term of the Contract between the Contractor and the Department of Military Affairs, the Contractor
shall furnish all labor, equipment, goods and materials required to operate a Leisure/Recreation Center at Fort
Pickett. ARNG-MTC MWR objectives are as follows:
3
1. To provide a variety of menu choices for meals and snacks. Serving of alcoholic beverages will be at the
discretion of the Garrison Commander. Vendor is solely responsible for licenses and permits, if required by
Virginia State ABC laws. ABC permit must be for ABC on premises only. Only beer and wine are permitted.
2. To provide recreational activities – television, gaming tables, etc. Contractor will offer internet/WiFi access as
a part of its operations.
3. Below is a list of recommended items that will be provided by the contract with an estimate cost:
a. Tables and chairs
b. Pool tables
c. Xbox, Play Stations
d. Flat Screen TV’s (8)
e. Internet/Direct TV
f. Leisure center theme – approved by MWR committee
B. Conditions
1. All advertising, by the Contractor, including site, signs, to inform the local population about the Contractor’s
services will be subject to approval by the MWR Manager or his designee.
2. All required permits, licenses and bonding to comply with municipal, state and federal regulations/laws shall be
obtained by the contractor at no expense to the Department of Military Affairs. The Contractor will be liable for
all applicable taxes.
3. Installation, construction, maintenance, and removal cost of the services will be borne by the Contractor.
4. The Contractor must designate a “Customer Service Representative”. This person shall coordinate the services
provided at Fort Pickett and must have the authority to resolve any problems which may arise concerning such
services. The Contractor shall also provide the MWR manager or his designee a list of the names and telephone
numbers of other principal contractor employees who may need to be contacted for emergency situations.
C. Special Requirements
1. Services will be provided No Later Than 31 May, 2019 after contract award. Extensions will be approved by
MWR Committee. If this date is unreasonable, due to the solicitation, evaluation, and/or negotiation process,
through no fault or delay of any offeror, the agency will take this into consideration.
2. Facility being offered: Building 2403. The area, to include common use restroom facilities, will be assigned to
the Leisure Center activities. This facility will be open to military personnel and other agencies training at Fort
Pickett as well as employees and their guests, but is not open to the general public.
3. Operation Schedule: Fort Pickett desires to have a Leisure Center operational on a 12-month basis between the
core hours of 1000 – 2000 (10:00 am – 8:00 pm) daily. Actual operating hours are at the discretion of the
Contractor.
4. Holidays. State and Federal offices are normally closed on the following holidays, but the Contractor may elect
to be open for business on these days.
New Year’s Day (January 1)
Lee-Jackson Day (Third Friday in January)
Martin Luther King Jr. Day (Third Monday in January)
President’s Day (Third Monday in February)
4
Memorial Day (Last Monday in May)
Independence Day (July 4)
Labor Day (First Monday in September)
Columbus Day (Second Monday in October)
Veterans Day (November 11)
Thanksgiving (Fourth Thursday in November)
The Day after Thanksgiving
Christmas (December 25)
5. Operating Material: The Contractor must provide all materials and supplies required to conduct business.
D. Desired Services to be Preformed:
1. Operation of restaurant/snack bar(s) for serving breakfast, lunch, dinner and snack items.
2. Operation of a Leisure Center with recreational activities for personnel training at Fort Pickett.
3. The Contractor will be solely responsible for the disposition of any and all damaged or surplus, supplies, tools,
materials, and other damaged or surplus merchandise, (which are Contractor owned) regardless of the cause,
thereof, all in a manner that complies with all federal, state and local laws.
E. Facilities
1. Leisure Center will be operated in the existing space located in Building 2403 in accordance with Section IX,
Paragraph T – Insurance. The facility seats approximately 100 people, has men’s, women’s and handicap
accessible restrooms, and kitchen areas.
2. Subject to the approval by the Director of Public Works (DPW), renovations to the existing space and fixtures
will be made by the Contractor’s expense in accordance with the plans, specifications, renderings, and drawings
contained in the Contractor’s proposal. The space and fixtures, including all renovations and additions thereto
made by the Contractor, will be owned by DMA, and the Contractor will not be reimbursed for any part of the
cost or expense incurred by it in the renovation or refurbishing the space.
3. The Contractor will be responsible for routine cleaning and maintenance of all government owned facilities,
fixtures and equipment required as a result of normal usage, to include interior windows, walls and floors.
ARNG-MTC MWR/DMA has the right to inspect the premises at any time and to require compliance with
ARNG-MTC MWR/DMA’s accepted standard of custodial upkeep.
4. Kitchen equipment will be limited to that which can be located under the fire suppression hood in accordance
with current fire codes.
5. ARNG-MTC will be responsible for major structural repairs (to include mechanical systems), provided that
such repairs are not required as a result of the actions of the Contractor, its agents or employees. The cost of any
repairs resulting from the actions of the Contractor, its agents or employees will be paid by the Contractor. Such
repairs will be made, as ARNG-MTC MWR/DMA should decide, either by ARNG-MTC MWR/DMA or by an
independent Contractor. Fort Pickett is responsible for maintenance of the real property and installed systems;
however, Contractor will be responsible for all maintenance of non-real property assets, to include government
furnished equipment.
6. The Contractor will establish and implement a preventive maintenance program for all government furnished
equipment to ensure proper, continuous operation.
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