Rental of Generators-Emergency Events

Agency: State Government of Virginia
State: Virginia
Type of Government: State & Local
Category:
  • W - Lease or Rental of Equipment
Posted: Sep 14, 2020
Due: Oct 8, 2020
Solicitation No: IFB 21-018-1421-1
Publication URL: To access bid details, please log in.
IFB 21-018-1421-1
  • Rental of Generators-Emergency Events
  • Status: Open
  • Time Left:23 days
  • Closing: 10/8/20 11:00 AM
  • Issued: 9/14/20 9:00 AM
  • Last Amended:
  • Buyer:Desiree Jarrell
  • dgjarrell@cityofchesapeake.net
  • 757-382-6540

  • Issued By:City of Chesapeake
  • Type:Invitation for Bids (IFB)
  • Category:Equipment - Non-Technology
  • Work Location: Chesapeake, Virginia
  • Web Address:
  • Pre-Bid Conference:
  • Open Responses:10/8/20
  • Description:The City of Chesapeake is soliciting bids from qualified bidders to establish an Indefinite Delivery/Indefinite Quantity contract to provide rental stand-by generators for the City during emergency events

Attachments
Attachment Size Description Posted On Type
IFB 21-018- 1421 Rental of Generators.pdf (884.34 KB) IFB 21-018-1421 Rental of Generators 09/14/20 Solicitation

Attachment Preview

INVITATION FOR BIDS (IFB)
INDEFINITE DELIVERY/INDEFINITE QUANTITY (ID/IQ)
ISSUE DATE: SEPTEMBER 14, 2020
IFB No. 21-018-1421 COMMODITY CODE: 981-43
TITLE: RENTAL OF GENERATORS EMERGENCY EVENTS
CONTRACT NUMBER: _______________
EFFECTIVE DATE: _______________
ISSUED BY:
City of Chesapeake
Purchasing Division
306 Cedar Road, 5th Floor
Chesapeake, Virginia 23322
USING DEPARTMENT:
City of Chesapeake
Public Works
431 Albemarle Drive
Chesapeake, Virginia 23322
Period of Performance: ONE (1) YEAR FROM EFFECTIVE DATE WITH AUTOMATIC RENEWALS FOR FOUR (4) ONE (1) YEAR
PERIODS.THE CONTRACT SHALL RENEW AUTOMATICALLY, UNLESS THE CITY GIVES WRITTEN NOTICE, SIXTY (60) DAYS IN
ADVANCE OF THE EXPIRATION FOR EACH OF THE RENEWAL TERMS.
THE CITY OF CHESAPEAKE, VIRGINIA WILL RECEIVE SEALED BIDS FOR THE ABOVE-NAMED PROJECT UNTIL 11:00 AM EST TIME ON
THURSDAY, OCTOBER 8, 2020. ANY BIDS RECEIVED AFTER THE SPECIFIED TIME AND DATE WILL NOT BE CONSIDERED. BIDDERS
SHALL RETURN ONE (1) ORIGINAL AND ONE (1) ELECTRONIC COPY ON USB DRIVE OF THE ENTIRE SIGNED COMPLETED BID. Bid
Opening shall take place at 11:30 AM on Thursday, October 8, 2020 via ZOOM video conference due to the City of Chesapeake COVID-19
Restrictions. Bidders may join the meeting by visiting www.zoom.us/join with Meeting ID 853 5308 1381 and Password 1421. You can also join by
entering the following link into the browser address bar:
https://us02web.zoom.us/j/85353081381?pwd=YlZFWkVvcXRYUnRNWm9WY004SmNIQT09 Teleconference option is available by dialing 757-
382-2905 and entering 043856# at the prompt.
___________________________________________________________________________________________________________________
ALL INQUIRIES FOR INFORMATION SHOULD BE DIRECTED TO DESIREE JARRELL, PROCUREMENT SPECIALIST II, PHONE: (757) 382-6376, FAX: (757) 382-
6900; All questions must be submitted via email to dgjarrell@cityofchesapeake.net before Thursday September 24, 2020 at 5:00 pm.
Bid Documents may be examined by contacting the office of the Purchasing Division, City Hall, 306 Cedar Road, 5th Floor, Chesapeake, VA.
Electronic copies of bid documents in PDF format are available for download on the Onvia Demandstar web site at www.demandstar.com or eVA’s
website at https://eva.virginia.gov/. Please refer to City of Chesapeake website at http://www.cityofchesapeake.net/government/city-
departments/departments/Purchasing-and-Procurement/solicitations.htm for more information.
It shall be the responsibility of the prospective bidder to monitor the City’s website for published addenda and to have all addenda signed
by an authorized representative of the company. All fully executed addenda must be returned to the City along with the signed bid. The
City will NOT accept faxed addenda.
IF BIDS ARE MAILED, SEND DIRECTLY TO THE PURCHASING DIVISION AT: City Hall, Purchasing Division, 306 Cedar Road, 5th Floor,
Chesapeake, VA. Please note that all mail (USPS) is presorted in the City’s mail room prior to distribution. IF HAND DELIVERED, due to
the City Hall’s Covid 19 restrictions, DELIVER TO City Hall, 1st Floor Drop Box located in between the double doors of the main entrance
to the building.
IMPORTANT: BIDDERS SHALL RETURN THE ENTIRE IFB WHEN SUBMITTING THEIR BID. BIDDERS ARE ALSO CAUTIONED NOT TO
MAKE CHANGES TO THE SPECIFICATIONS OF THIS SOLICITATION. THIS MAY RENDER THE BID NON-RESPONSIVE.
THIS SECTION IS TO BE COMPLETED BY BIDDER’S OR OFFEROR’S AUTHORIZED REPRESENTATIVE.
Name and Address of Firm:
_____________________________________________________ Date: _________________________________________________
_____________________________________________________ By: ___________________________________________________
(Signature In Ink)
_________________________________ Zip Code: _________ Name: ________________________________________________
(Please Print)
Check All That Apply: DMBE Certified Business
Title: _________________________________________________
___ Small ___Women-Owned ___ Minority-Owned ___ Other: ________________ DMBE # ____________________
Email: __________________________________________ Website:___________________________________________
FEI/FINT NO: ________________________________________ Phone: _____________________ Fax: _____________________
ACCEPTANCE BY THE CITY OF CHESAPEAKE:
NAME: _ANTHONY E. CANNION_____
TITLE: PROCUREMENT ADMINISTRATOR
SIGNATURE: ______________________________________________________________
SIGNATURE OF AUTHORIZED REPRESENTATIVE
DATE: __________________________
2
INVITATION FOR BID 21-018-1421
RENTAL OF GENERATORS FOR EMERGENCY EVENTS
I.
PURPOSE …………………………... ………………………………………………………….3
II.
SCOPE OF WORK………………………………………………………………………………..3
III. PERIOD OF PERFORMANCE……………………………………………………………..……3
IV. BID SUBMISSION INSTRUCTIONS…………………………………………………………....3
V.
PRICING SCHEDULE…………………………………………………………………………….4
ATTACHMENT A - Certification of Compliance with Immigration Laws and Regulations **
ATTACHMENT B - Litigation Disclosure Form
ATTACHMENT C - State Corporation Commission (SCC) Identification Number **
ATTACHMENT D – Vendor’s Data Sheet
APPENDIX A
Section I - Required General Terms and Conditions
Section II - Special Terms and Conditions
**THIS ATTACHMENT MUST BE FULLY EXECUTED AND SUBMITTED WITH THE BID. IF NOT SUBMITTED
WITH THE BID, YOUR BID SHALL BE CONSIDERED NON-RESPONSIVE.
The City of Chesapeake does not discriminate against faith based organizations in accordance with Code of
Virginia Section 2.2-4343.1 or against any contractor, bidder, or offeror because of race, religion, color, sex,
national origin, age, disability or any other basis prohibited by State Law relating to discrimination in
employment.
3
I. PURPOSE: The City of Chesapeake is soliciting bids from qualified bidders to establish an
Indefinite Delivery/Indefinite Quantity contract to provide rental stand-by generators for the City
during emergency events.
II. SCOPE OF WORK: The Contractor shall furnish during Emergency Events the following:
a. Any and all Stand By Generators, including cables, for seven (7) locations in the City. All
equipment shall be delivered ready to work, and with all items necessary.
b. Delivery, setup and removal of generators. Setup includes wiring the generator to an
existing Transfer Switch with contractor approved cables.
c. All generators shall be delivered with a full tank of fuel.
d. Within twenty-four (24) hours of notification by the City of Chesapeake, the contractor shall
prep, deliver and stage equipment at the locations provided by authorized City
e. The contractor shall provide twenty four (24) hour assistance to include, but not limited to,
maintenance, repair, and refueling of equipment.
III. PERIOD OF PERFORMANCE: The period of this contract shall be one (1) year from effective date
with automatic renewals for four (4) one (1) year periods. The contract shall renew automatically,
unless the City gives written notice 60 days prior to the expiration of each renewal term.
IV. BID SUBMISSION INSTRUCTIONS:
A. To be considered for selection, sealed bids must be received in the City’s Purchasing Division by
the designated date and hour. Sealed bids received in the Purchasing Division after the date and
hour designated will be disqualified and will not be considered. The City is not responsible for
delays in the delivery of mail by the U.S. Postal Service or private couriers. It is the sole
responsibility of the bidder to ensure that its bid reaches the Purchasing Division by the
designated date and hour. Receipt of bids scheduled during a period of suspended City business
operations will be rescheduled for processing at the same time on the next business day.
B. IDENTIFICATION OF BID ENVELOPE: If a special envelope is not furnished, or if return in the
special envelope is not possible, the signed bid/proposal should be returned in a separate
envelope or package, sealed and identified as follows:
From: ________________________
Name of Bidder/Offeror
October 8, 2020
Due Date
11:00 AM
Time
________________________
Street or Box Number
21-018-1421
IFB No.
_____________________________
City, State, Zip Code
Rental of Generators for Emergency Events
IFB Title
Name of Procurement Specialist Desiree Jarrell
The envelope should be addressed as directed on Page 1 of the solicitation.
4
If a bid not contained in the special envelope is mailed, the bidder takes the risk that the
envelope, even if marked as described above, may be inadvertently opened and the information
compromised which may cause the bid or proposal to be disqualified. Bids may be hand
delivered to the designated location in the office issuing the solicitation. No other correspondence
other than issued addendums or other bids should be placed in the envelope.
V. PRICING SCHEDULE: Pricing for the items below are based on the requirements as listed in the
scope of work. All charges shall be included in rental price. No additional costs shall be allowed.
Cost shall be based on the 24/7 operation of each unit[DGJ3][KB4].
LOT #1
ITEM # QTY(ea)
LOCATION
DESCRIPTION
COST PER
DAY
(24 hours)
COST PER
WEEK
(7 days)
COST PER
MONTH
(31 days)
30-KW GENERATOR SET,
WCTV-48 STUDIOS
INCLUDING BATTERY,
1
1 1617 CEDAR RD
CHARGER, MUFFLER &,
$
DIESEL ENGINE AND FUEL
$
$
TANK, VOLTAGE 277 / 480 - 3
PHASE
ALTERNATE PUBLIC
150-KW GENERATOR SET,
2
1
WORKS CENTER
INCLUDING BATTERY,
CHARGER, MUFFLER, DIESEL $
GREENBRIER LIBRARY ENGINE AND FUEL TANK,
$
$
VOLTAGE 277 / 480 - 3 PHASE
1214 VOLVO PARKWAY
PUBLIC WORKS
30-KW GENERATOR SET,
INCLUDING BATTERY,
3
1 HICKORY YARD
CHARGER, MUFFLER, DIESEL $
$
$
149 BENEFIT ROAD
ENGINE AND FUEL TANK
VOLTAGE 120 / 240 - 1 PHASE
PUBLIC WORKS
30-KW GENERATOR SET,
INCLUDING BATTERY,
4
1 BOWERS HILL YARD
CHARGER, MUFFLER, DIESEL $
$
$
ENGINE AND FUEL TANK
3900 S. MILITARY HWY VOLTAGE 120 / 208 - 3 PHASE
GENERAL
30-KW GENERATOR SET,
5
1
SERVICES/FACILITIES
MAINTENANCE
INCLUDING BATTERY,
CHARGER, MUFFLER, DIESEL $
OPERATIONS
ENGINE AND FUEL TANK,
$
$
VOLTAGE 120 / 208 - 3 PHASE
112 MANN DRIVE
100-KW GENERATOR SET,
POLICE ACADEMY
INCLUDING BATTERY,
6
1
CHARGER, MUFFLER, DIESEL
1080 SENTRY DR
ENGINE AND FUEL TANK,
$
$
$
VOLTAGE 120 / 208- 3 PHASE
1500-KW GENERATOR SET,
THERMAL STORAGE
INCLUDING BATTERY,
7
1
PLANT
CHARGER, MUFFLER, DIESEL $
$
300 ALBEMARLE DRIVE ENGINE, VOLTAGE 277 / 480 -
3 PHASE
Total $
$
5
$
$
Lot #1 Total
$
(Totals from Cost Per Day + Cost Per Week + Cost Per month) ________________
Item #
1
2
3
LOT # 2
Description
Maintenance and Repair Labor
Minimum Trip Fee
Pickup and Delivery Per Site
Lot #2 Total
Unit Of Measure
Hour
$
Unit Cost
Lump sum
$
Lump sum
$
$
________________
Grand Total of Lots #1 and #2
$ ______________
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