University of Missouri (UM) Procurement
BID REQUEST NO.: 22038
SOURCING CONTACT: AMANDA LORENTZEN
TITLE: CONDENSERS & EVAPORATORS
FOR MEAT MARKET COOLERS & FREEZERS PHONE NO.: 573-884-8695
ISSUE DATE: OCTOBER 4, 2021
BID DUE DATE: OCTOBER 15, 2021 AT 2:00 PM CST
Bids must be submitted in a PDF format electronically via email to AMWYT7@umsystem.edu with the subject
line labeled and identified as RFB #. Please allow transmittal time to ensure your bid is received no later than
the time stated above. The University assumes no responsibility for any bidder’s on-time receipt of their bid
You are invited to submit a bid on the items or services specified. All bids must be made on this form and shall be
subject to the terms and conditions included herein. Bidder offers and agrees to furnish and deliver the items or
perform the services upon which prices are quoted herein. Any quotations sent to the University of Missouri
prior to this request for bid are void and will not be considered.
The bidder agrees the language of this bid document shall govern in the event of a conflict with supplier’s bid
response. The bidder further agrees that upon receipt of an authorized purchase order from the University of
Missouri or when a Notice of Award is signed and issued by an authorized official of the University of Missouri, a
binding contract shall exist between the bidder and The Curators of the University of Missouri.
If you have any questions regarding the RFB, please send them to:
AMANDA LORENTZEN, STRATEGIC SOURCING SPECIALIST
University of Missouri Procurement
2910 LeMone Industrial Blvd.
Columbia, MO 65201
All questions regarding the RFB must be received no later than OCTOBER 12, 2021 at 2:00 PM CST.
The University reserves the right to waive any informalities in Request for Bids and to reject any or all bids.
AUTHORIZED BIDDER REPRESENTATION
City, State, Zip
Federal Employer ID No.
Number of calendar days delivery after receipt
______________________ Note: Net 30 is default. Early pay
Select Payment Method:
Circle one: Individual
If a corporation, incorporated under the laws of the State of____________________
Licensed to do business in the State of Missouri? ____yes _____no
Maintain a regular place of business in the State of Missouri? _____yes _____no
This signature sheet must be returned with your bid.
BID REQUEST AND BID CONDITIONS
This Bid Request and Bid is made upon and subject to the following conditions, all of which are accepted by bidder. Upon
acceptance by University, this Bid Request and Bid and the University Purchase Order issued thereon shall constitute the
contract for furnishing the items described in the bid in strict conformity with the contract instruments.
1. No oral explanation regarding the meaning of the specifications will be made, and no oral interpretation will be given
before the award of the contract. If any person contemplating submitting a bid for this contract is in doubt as to the
true meaning of any part of the specifications or any other proposed contract documents, they may submit to the
University a written request for an interpretation thereof. The person submitting the request will be responsible for its
prompt delivery. Any interpretation of the proposed documents will be made by addendum duly issued or delivered to
each person receiving a set of such documents. The University will not be responsible for any other explanation or
interpretations of the proposed documents.
2. The University reserves the right to reject any and all bids and to waive any informality in bids.
3. Whenever the name of a manufacturer or vendor is mentioned herein and words "or equal" do not follow, it shall be
deemed that the words "or equal" shall follow such designation unless the context specifies "no substitution".
University assumes that items bid as equal are equal. University reserves the right to return at the bidder's expense all
items that are furnished which are not acceptable as equals to items specified by the Bid Request and Specifications,
and supplier agrees to replace such items with satisfactory items at the original bid price.
4. Unless it is so noted on the bid it will be deemed that the article furnished is that designated. If the supplier proposes to
furnish an item of a different manufacturer or supplier other than the one specified on the face hereof, the
manufacturer or supplier of the substituted items shall be noted and complete descriptive literature describing the
items to be substituted must accompany the bid.
5. All items bid shall be new unless otherwise specified by the University.
6. Bidder agrees to unconditionally guarantee all items bid upon against defects in material and workmanship for a period
of one year from the date of acceptance by the University unless otherwise specified.
7. Materials and services furnished the University are not subject to either Federal Excise Taxes or the Missouri Sales Tax.
Exemption certificates will be furnished on request.
8. Prices quoted are to be firm and final, and prices shall be stated in units of quantity specified with packing and drayage
9. Shipments shall be marked as directed on the Purchase Order.
10. All deliveries shall be made FOB Destination with freight charges fully included and prepaid. C.O.D. shipments will not
be accepted. The seller must pay and bear all freight charges.
11. The University will not be responsible for articles or services furnished without a Purchase Order.
12. Risk of loss or damage to the goods prior to the time of their receipt and acceptance by the University is upon the
13. All invoices and correspondence shall show the Purchase Order Number. All invoices must contain full descriptive
information on items or service furnished. Separate invoices shall be rendered for each order and forwarded to the
14. Supplier agrees to defend, protect, and save the University harmless from all claims and actions arising out of patent
15. University reserves the right to cancel all or any part of orders if shipment is not made as promised. Supplier shall notify
the University if shipment cannot be made as promised. Time of proposed delivery must be stated in definite terms in
the space provided.
16. The bidder hereby guarantees that no article listed herein is adulterated or misbranded within the meaning of the
Federal Food, Drug and Cosmetic Act or an article which may not, under the provisions of Federal Law, be introduced
into interstate commerce.
17. Samples, when required, are to be furnished prior to the date specified for receipt of bids.
18. In case of any doubt or difference of opinion as to the items to be furnished hereunder or the quality thereof, the
decision of the UM Chief Procurement Officer shall be final and binding upon both parties.
19. The University reserves the right to award an order to the lowest aggregate bidder for all items or on an item basis, or a
group of like items, whichever is found to be in the best interest of the University. If a split award is not acceptable to a
bidder, it must be stated in the bid response.
20. In awarding the contract, the University may take into consideration the skill, facilities, capacity, experience, ability,
responsibility, previous work, the financial standing of the bidder or bidders; the amount of other work being carried on
by the bidder; the quality, efficiency, and construction of the equipment proposed to be furnished; the period of time
within which the equipment is to be furnished and delivered; and the necessity of prompt delivery of the items herein
described. The inability of any bidder to meet the requirement mentioned above may be cause for rejection of his bid.
21. In the event time and materials are a portion of this bid, the University reserves the right to audit supplier's records
concerning this bid.
22. All items or services to be furnished hereunder shall meet all applicable State and Federal requirements of the
Occupational Safety and Health Standard. All alleged violations and deviations from said State and Federal regulations
or standards of the items of services to be furnished hereunder, must be set forth on the Bid Form at the time of
submission of the bid. Or if at any later date the items or services contained herein shall not meet all applicable state
and federal requirements after the bidder is awarded the contract hereunder, the bidder must notify UM Procurement
immediately in writing.
23. The University serves from time to time as contractor for the United States Government. Accordingly, the provider of
goods and/or services shall comply with federal laws, rules, and regulations applicable to subcontractors of government
contracts including those relating to equal employment opportunity and affirmative action in the employment of
minorities (Executive Order 11246), women (Executive Order 11375), persons with disabilities (29 USC 706 and
Executive Order 11758), and certain veterans (38 USC 4212 formerly ) contracting with business concerns with
small disadvantaged business concerns (Publication L. 95-507). Contract clauses required by the Government in such
circumstances are incorporated herein by reference.
24. As required by Section 508 of the Rehabilitation Act (36 C.F.R., Pt. 1194) and other state and federal laws, the University
requires that all products provide equivalent ease of use for individuals with disabilities as for non-disabled individuals.
To fulfill this obligations, Bidder shall: (1) ensure that all products comply with the Web Content Accessibility Guidelines
(WCAG); (2) provide the University with an Accessibility Conformance Report: (3) respond promptly to accessibility
complaints or reported deficiencies at no cost to the University; and (4) indemnify and hold the University harmless in
the event of any claims arising from inaccessibility.
25. Bidder certifies to the best of its knowledge and belief that it and its principals are not presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal
department or agency in accordance with Executive Order 12549 (2/18/86).
26. If this bid involves health care services or products, the Bidder agrees to maintain, and will further assure such
compliance by its employees or subcontractors, the confidential nature of all information which may come to Bidder
with regard to patients of the University. All services provided pursuant to this bid shall be provided in accordance with
all applicable federal and state laws, including The Health Insurance Portability and Accountability Act of 1996, Public
Law 104-191, sections 261-264, the Administrative Simplification sections and the regulations promulgated pursuant
thereto and regulations of the Joint Commission on Administration. Bidder represents that Bidder is not currently
excluded or threatened with exclusion from participating in any federal or state funded health care program, including
Medicare and Medicaid. Bidder agrees to notify the University of any imposed exclusions or sanctions covered by this
27. If the contract resulting from this bid involves the acquisition of disposal of services, supplies, information technology,
or construction and has a total potential value of $100,000 or more, and if awarded supplier is a company with ten (10)
or more employees, then Supplier certifies that it, and any company affiliated with it, does not boycott Israel and will
not boycott Israel during the term of this Contract. In this paragraph, the terms “company” and “boycott Israel” shall
have the meanings described in Section 34.600 of the Missouri Revised Statutes.
28. Any contract issued as a result of this RFB shall be construed according to the laws of the State of Missouri.
Additionally, the awarded supplier shall comply with all local, state, and federal laws and regulations related to the
performance of the contract to the extent that the same may be applicable.
29. In accordance with University policy, preference shall be given to Missouri products, materials, services, and firms when
the goods or services to be provided are equally or better suited for the intended purpose. In assessing overall value,
consideration will be given to the extent to which proximity or Missouri preference of the supplier provides potential
advantages or reduction of risks. Firms are considered “Missouri firms” if they maintain a regular place of business in
the State of Missouri.
30. In connection with the furnishing of equipment, supplies, and/or services as a result of this bid, the contractor and all
subcontractors shall agree not to discriminate against any recipients of services, or employees or applicants for
employment on the basis of race, color, religion, national origin, sex, age, disability or veteran status. The contractor
shall comply with federal laws, rules, and regulations applicable to subcontractors of government contracts, including
those relating to equal employment of minorities, women, persons with disabilities, and certain veterans. Contract
clauses required by the United States Government in such circumstances are incorporated herein by reference.
31. Due to the changing nature of the COVID-19 pandemic, awarded supplier will monitor and comply with CDC and other
federal, state and local guidance; modifications to University operating procedures; and directives of University relating
to protection of the health and safety of the University community.
NOTIFICATION TO UNIVERSITY IN EVENT OF POSITIVE COVID-19 CASE: In the event any of the successful Contractor’s
personnel who have or are presently performing services for the University of Missouri (a) tests positive for COVID-19, or
(b) has been in close contact with someone that tests positive for COVID-19, the successful Contractor shall immediately
notify the University designated contact, and take immediate action to quarantine such person and any other Contractor
Personnel who may have come in contact with the person testing positive for COVID-19, and assist University in
identifying any other persons on the University campus who may have come in contact with such person. Contractor
must clean and disinfect all areas any infected person may have contacted on University’s campus, and any cleaning or
sanitation costs resulting from a positive COVID-19 test of Contractor personnel are the sole cost and responsibility of
32. Suppliers shall refrain in offering any offers of gifts to the University and all University of Missouri employees in
accordance with University of Missouri Policy, #26301, Suppliers.
33. The University reserves the right, in its best interest as determined by the University, to cancel the contract by giving
written notice to the Supplier thirty (30) days prior to the effective date of such cancellation.
34. Preferred settlement method is through the use of Electronic Accounts Payable solutions. Payment terms associated with
these forms of payment will be issued as net 30 after the date of invoice. Payment terms associated with settlement by
check will be net 30 days. Cash discounts for prompt payment may be offered but they will not be considered in
determination of award unless specifically stated in the Detailed Specifications and Special Conditions. The University
may withhold payment or make such deductions as may be necessary to protect the University from loss or damage on
account of defective work, claims, damages, or to pay for repair or correction of equipment or supplies furnished
hereunder. Payment may not be made until satisfactory delivery and acceptance by the University and receipt of correct
invoice have occurred. For consulting services and/or contract labor services performed for MU Health Care, the hourly
rate and the number of hours worked must be included in the agreement and/or on the invoice submitted. Payment
may not occur unless this information has been provided. The University encourages suppliers to opt into its Single-Use
Account (SUA) credit card program for payment of invoices. The SUA is an electronic, credit card-based payment solution
that acts like a check. It provides a single 16-digit virtual account number for each payment. Similar to a check, the credit
limit on each SUA is set to the specific payment amount. Payment terms for Suppliers who participate in the SUA program
are Net 0 as opposed to the standard Net 30 terms. No additional fees shall be charged for the use of University credit
35. The intended coverage of this RFB, and any contract resulting from this solicitation, shall be for the use by all faculty,
staff, students, departments, locations, and affiliates of the University of Missouri, including MU Health Care. The
University of Missouri System seeks to make the terms and prices of this bid available to other public entities and higher
education institutions. Extension of the terms and prices to any or all other higher education institutions and public
entities is at the discretion of bidders and shall not be considered in the award of this bid. The bidder shall further
understand and agree that participation by other higher education institutions and public entities is discretionary on the
part of these institutions, and the University of Missouri System bears no financial responsibility for any payments due
the supplier by such entities, nor will the University be responsible for contract administration other institutions.